RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

AUGUST 17, 2020


The Okanogan County Board of Commissioners met in regular session at 123 5th Avenue North, Okanogan, Washington on August 17, 2020, with Chairman, Commissioner Jim DeTro; Vice Chairman, Commissioner Chris Branch; Member, Commissioner Andy and Laleña Johns, Clerk of the Board, present.

Review Commissioners Agenda and Consent Agenda
Commissioners reviewed their agenda and consent agenda.

Briefing Among Commissioners’ – Discuss Individual Weekly Meetings & Schedules
Commissioners discussed use of LTAC funds for capital improvements on the fairgrounds. There were previous concerns of the LTAC about using the funds by the county for its tourism related facilities. Commissioner Branch asked about competition with private sector businesses. The private RV parks within a city pay lodging taxes for use by the city, but private businesses cannot apply for use of the funds. Commissioner Hover asked if the other commissioners thought the Fairgrounds should apply for funds to be considered by the LTAC for use in 2021 as the facility is a tourism related facility. Commissioner Branch said he was in favor of applying for LTAC funds for use on the municipally owned trails in Oroville as well. He thought a nonprofit group may apply.

Commissioner DeTro discussed the county’s website video tour video shoot on Wednesday, Thursday and Friday this week. The Clerk of the Board asked which commissioner would take which day. Commissioner Hover said Friday works best for him and will meet the videographer at the Winthrop Red Barn. Commissioner DeTro said he will take Thursday, and Commissioner Branch said he will take Wednesday.

Commissioners discussed moving the Planning update on today’s agenda from 1:30 p.m. to 10:00 a.m.

Motion
Commissioner Hover moved that the Planning Director update be moved from 1:30 p.m. to 10:00 a.m. today. Motion was seconded, all were in favor motion carried.

Update-Planning Director Pete Palmer
Planning Director Pete Palmer provided her planning department update. A SEPA checklist was prepared for the zoning map for lower Methow valley rezone and is now in the 60-day comment period. The checklist is being circulated internally. Director Palmer said an intake form is developed to be used by staff when taking calls and answering customer questions. Staff will dedicate up to 15-minutes per caller, but when the 15-minute max is reached and questions require research and an analysis then the customer could be charged for that. It is thought this will help staff manage time with each applicant. Commissioners asked that this policy be clear to the customers.

The Planning department is a service provider and customer service is critical. Commissioner Branch asked about the criteria that leads up to a site analysis. If a realtor, landowner inquires because they are purchasing property, or if the questions are regarding zoning, or water rights to be considered, these require an automatic site analysis. The restrictions should be known and a disclaimer made that it doesn’t include analysis due to deed restrictions, easements or regulatory restrictions. Ms. Palmer said if already within a plat, those show up on the plat map but isn’t something they are looking for. Put on there what we are not looking at. A site analysis does not vest a property.

The final document for the Methow Trails Vaulted toilet project was received and the toilet bid was $4,000 lower than anticipated. The document will be presented for signature next Monday.

Director Palmer explained an issue on the Fitchett property. It was approved under the old shoreline regulation. The planning office is working on a mitigation plan to correct the actions. One mitigation measure is being review to make sure the plants are adequate for that area. Caging of the trees with drip lines on a proposed 150 stalk area and would be a considerable amount. The neighbor is upset and is now involved in a civil dispute. The proposed shop is a concern to the neighbor. Commissioner DeTro suggested that none of the trees be invasive. Pest Board requests no hawthorn or Russian olive.

Motion - Voucher Approval – Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the regular vouchers in the amount of $839,301.39 and Payroll vouchers in the amount of $1,028,233.96. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

Motion – Special Voucher Approval – Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve special Payroll voucher in the amount of $3,567.61. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

Motion Public Health Voucher
Commissioner Branch moved to approve the Public Health Vouchers including regular vouchers in the amount of $1,178.09 and payroll vouchers in the amount of $36,917.80. Warrant numbers as cited on the attached blanket voucher list. Motion was seconded, all were in favor, motion carried.

Commissioners discussed water adequacy in areas of the county.

Consent Agenda
Commissioner Hover moved to approve the consent agenda items 1-8 as presented. Motion was seconded, all were in favor, motion carried.
1. Memo-State Patrol Daily Inmate Housing Rate Adjustment
2. Agreement-Salmon Creek Drainage Project Geotech Engineering Services Aspect Consulting
3. Agreement Dispatch Services—Town of Twisp
4. Agreement Dispatch Services-City of Oroville
5. Agreement Dispatch Services-Aero Methow
6. Acknowledge Agreement Fairgrounds Facility Use Superior Court
7. Resolution 101-2020 Cancellation Treasurer’s Warrants
8. Resolution 102-2020 Sole Source Competitive Bid Waiver-CTX

Commissioners discussed fading Zoom out as the public can call in for public comment during public comment period and perhaps use zoom only for the public hearings. Commissioners would like to see if streaming audio is available through AV Capture.

Motion Amend Previous Motion
Commissioner Hover moved to amend his previous motion to remove item #5 from the consent agenda. Motion was seconded, all were in favor, motion carried.

Discussion COVID-19 Statistics-Jim Miller
CANCELLED via email to the commissioners.

Commissioners adjourned at 11:00 a.m.