RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

SEPTEMBER 24, 2018


The Okanogan County Board of Commissioners met for its regular session on September 24, 2018, with Commissioner Jim DeTro, Chairman, Commissioner Chris Branch Vice-Chairman; Commissioner Andy Hover, Member and Laleña Johns, Clerk of the Board, present.

Review Commissioners Agenda and Consent Agenda
Commissioners reviewed their agenda and previous meeting minutes.

Briefing Among Commissioners-Discuss Individual Weekly Meetings & Schedule
Commissioner DeTro updated the other board members about a meeting he had with Jay Keane about creating a game underpass in a high kill area. Commissioner DeTro also explained he met Jeff Hardesty who also attended the meeting. Commissioner DeTro was impressed with what Mr. Keane has done on this so far and discussed ideas for Hubbard Road as it is being viewed as mitigation for a by-pass near Riverside.

Commissioner DeTro explained information he received about BLM negotiating with the Figlenski’s in the Tunk Valley to purchase 14,000 acres with plans to place wild mustangs on the property. The board expressed some concern about water availability in the Tunk Valley. Commissioner Hover replied he toured Tunk Valley with Ms. Soriano the other day and he explained what he saw and what he learned from the site visit. He agreed there are unique water disadvantages that would seem to be compounded if mustangs were allowed on the property..

Discussion-Title III Proposal-Emergency Management
Maurice Goodall, Perry Huston, Eric Fritts

Mr. Goodall was asked to go over his Title III funding proposal as he was out of the office last week. The Emergency Management proposal was for Community Wildfire Protection Plan (CWPP) update which supplements the Multi Hazard Mitigation Plan (MHMP). He explained he could not find a mandate for the plan but he did find that it complements the MHMP. His request was based on discussions with other counties on what their cost was to produce those plans. The cost would depend on how in-depth the plan needed to be. The last CWPP appeared to be a cut and paste job and it is his wish overhaul the plan to be unique to Okanogan County. Commissioner Hover explained because we have enough funds collected enough for 2020 to allocate the 32,500 and allocate in 2019 for 2020 as he was trying to think about the importance for the plan versus the fire wise program. Mr. Goodall stated the plan is all interrelated with the fire wise program. He wanted to double check with the state to see if any of the CWPP is required. He thought it could be put off a year, but it is best to work on both the MHMP and CWPP together and he is currently working on the MHMP update.

There were five FMAGS issued in Washington, but Okanogan County did not get one because we did not have enough primary houses with damages and therefore we did not meet the eligibility.

Commissioner Branch asked if Title III money as match for the Multi-Hazard Mitigation Plan grant. Mr. Goodall thought yes, it could. He also mentioned that the two plans had been separated at one point. Some entity districts had to be annexed into the plan as they were not in there before. He isn’t sure why they were not included originally but he feels more participation can happen with outreach. Commissioner Hover stated he thought it was important for both plans to be run concurrently. Commissioner Branch thought so too. MR. Goodall stated this plan is what spears some of what the commissioners were discussing.

Mr. Goodall explained there are ties between the county Comprehensive Plan and the CWPP, but it isn’t structured to inform land use documents. The risk assessment is short in terms of informing useful mitigations of clusters, road standards, plat proposals, fire code, etc.…..Because its used with other regulatory documents, whomever is doing updating this thing ought to understand those other documents. Commissioner Branch asked if the plan talks about Fire Wise, it does. He also wondered if there were dollars available in Title III for after fires.

Motion 2019 Title III Allocations
Commissioner Hover moved to approve Okanogan County Conservation District proposal funding at $72,500 for 2019 funding and approve the Community Wildfire Protection Plan update at $32,500 for 2019 funding of Okanogan County Emergency Management

Quarterly Update-Veterans Relief Board-Eric Fritts, Mike Stewart
Mr. Stewart was not present for the update.

Mr. Fritts provide his summary update. (attached) He discussed the items of particular interest regarding veteran services.

Mr. Fritts discussed the recent outreach provided during the Veteran’s outreach events. The event provided training such as how to fill out forms, provided info on resources like Work source, SSVF, and VASH and provided a location for participation where services are in one place.

October 24 is the date for handing out the supplies that have been gathered to help veterans.

Mr. Fritts explained work to get the WDVA accredited in order to properly guide the veterans and their claims to prevent denial and keep folks service connected. Commissioners thanked Mr. Fritts for his work and update.

Motion 
Commissioner Hover moved to direct staff to draft an offer letter to Ms. Kelly Burbank-Ross offering the Senior Clerk position to start at Grade 12 step 2 $2537 on the non-bargaining pay scale. Motion was seconded, all were in favor, motion carried.

Quarterly Update-Economic Alliance-Roni Holder Deifenbach
Ms. Holder-Deifenbach provided her agenda and discussed the items listed there.

Ms. Holder-Deifenbach explained the Economic Alliance received applications from cities for infrastructure project funds. The project applications were ranked by the Infrastructure Committee and nine applications were received. On Sept 6 the entities presented their project application for ranking. She listed the priority projects in order of priority.
1. Tonasket Complete streets project
2. Omak Shumway Interchange
3. Omak Airport Development
4. Pateros Down Town Mall Pavement Resurface
5. Omak Jonathon Street Development
6. Pateros Starr Road Development
7. Tonasket Annexation Phase I
8. Tonasket Police Station Project
9. Brewster Sewer Development Plan

Ms. Holder-Deifenbach explained the importance of the prioritization list in terms of the cities application for funds. If the board approves the list as presented, a resolution is normally used to memorialize list which the entity can then submit with their funding applications.

Motion-Prioritization List
Commissioner Hover moved to accept the prioritization list as presented by the Infrastructure Committee and directed staff to create the resolution to memorialize. Commissioner Branch discussed the only concern he had with the list was the Tonasket Annexation Phase I project because he was concerned that at the far end of the annexation area there is a significant sales tax generator so the plan appears to annex businesses that support the county through property and sales taxes into the City, so he doesn’t agree with putting that project very high on the list as the county would lose important revenues to pay for indigent defense, etc.. Motion was seconded, all were in favor, motion carried.

Ms. Holder-Deifenbach further explained training opportunities that Economic Alliance provides to businesses. On October 16 from 9-12 Economic Alliance, through the Small Business Development Center, will provide the “Essentials of Entrepreneurship” to help business owners learn the essentials of owning a business. The training series handout was provided. (attached) It will be held at the 12-Tribes Casino.

The next training series is called “Crossing the Digital Divide”.

Ms. Holder-Deifenbach explained another issue she is working on. She has met every month with businesses on the viability of the railroad and it has been a big issue after Columbia Carbonate went out of business. She continues to work with Genesee on what they need to make the railroad viable, like, how many daily cars are needed and what kind of rail maintenance is needed to ensure timely deliveries of products. The other new issue was the surcharge of $200 per car which is a huge expense to businesses. There was a Newhouse discussion about this issue to try and get the surcharge dropped. She said the added per car expense charge discourages businesses from locating here. It was difficult for the Railroad to articulate and get back to her with the information in time for a meeting. There are many business planning on putting businesses in near the rail system but were concerned when the railroad did not show up to the meeting. She has the ability to apply for $1 million dollar grant for the deferred track maintenance which affects business, it had no match. Genesee would have needed to commit to the grant and work supply for it, but when contacted she was told they were not ready for it.

Update-Planning-Perry Huston
Member of the public, Katie Haven, videotaping and audio recording the meeting.

Director Huston provided permit application status report. The applications they are getting seem to be growing in complexity for short plats etc… but in terms of numbers they seem steady.

He explained a spot check to track revenues seems to show everything in order, but details of that will be discussed at his budget work session on Oct. 1.

Director Huston posed a question regarding WRIA 49 discussion which deals with water availability subject, some things can be done in house, but he needs further direction on the hydrological study and use of a consultant for that work. Commissioner Hover stated some of the grant funds can be used for that type of work. Director Huston stated in past discussion with WDFW on cost indicated the cost around $50,000. Director Huston further discussed work staff can do on lands most likely to be developed and gage connectivity with ground water and recharge areas and the nature of the movement and capacity of the movement and to where. He can explore what can be done locally.

Director Huston stated this will be a foundation for the database. He further discussed the results of the draft Letter of Intent that he discussed with the Oroville-Tonasket Irrigation District OTID but they were not comfortable with the commissioners’ suggestion at this time. Commissioner Branch said an agreement would need to be bullet proof and reviewed by an attorney for that purpose and he feels it would be worth it.

The Planning Commission is meeting tonight regarding the Cannabis Interim Controls. Does the board wish for him to repopulate the Cannabis Advisory Committee as some members have left for winter vacation? No, the board stated we would have to start all over again.

The light is a simple thing to fix, but too much traffic is a concern that was heard about and that has not been worked out in terms of mitigation. Commissioner Hover said as an example; Benson Creek Road which is curved, has farming going on, and there is slow moving vehicles and stuff like that and now there is an industry there that requires even more traffic. In general, do folks have to project traffic counts or predict numbers of vehicles using the road for their permit application? Director Huston explained what was likely to happen in terms of traffic was inconsequential but during harvest and short parts of the year there would be more traffic, but still inconsequential. Commissioner Hover stated he has seen otherwise. Commissioner DeTro also discussed the request from Mr. Zittel that there be more buffer area between cannabis operations and residential properties. Commissioner Branch explained at the September 17 hearing there were comments made by the public that indicated they did not know what they were to comment on. It was a legislative process.

He will report to the Planning Commission and then discuss with the advisory committee on meeting on October 3. Commissioner Hover asked if both would be meeting together like a workshop. Director Huston stated no, but it could be arranged that way. The Planning Commission dates will need to be morphed because of Holiday schedules.

Champerty Shores Sewer Extension
Josh Thomson, Ben Rough

The map of the area was projected via video projector. Director Huston discussed the Champerty Shores settlement near Eastlake Osoyoos is required to hook into the sewer system because they have city water. They are doing this as they can. What has happened is Barker on the lake and north of that is Champerty Shores and Veranda Beach is to the south. Champerty shores collection vault to Veranda Beach landing station. He has offered to do the engineering for the whole lot. He anticipates a good cost estimate for the entire lot. Champerty Shores is willing to do when they can, but Mr. Barker is much more interested. Would the commissioners be interested in a bond issue, or whether the City of Oroville would handle the debt service and bill out for the SID. If we do the county would be in charge of the project if Oroville does it then they can supervise out of their utility dept. l Either way public funding use requires prevailing wage etc.… He doesn’t know if we subtract the gravity flow then how much difference does that make where Champerty Shores can write a check. If they cannot do that then he suggested contacting the land owners, PW, the City of Oroville etc… to begin to hash it out. He did contact the county Treasurer to discuss the options and we do have the debt capacity, for a bond issue, but there was some concern about billing out. No one has volunteered to pay for the system, so he wanted to get this back on the front burner as he feels things are moving along. Mr. Pecha and Mr. Barker has already agreed to do the technical work. Commissioner Hover asked about other lots going in and how those would be required to hook into the sewer system. If the system is sized only for his one development would be a problem, so he would have to oversize his to accommodate expansion.

If there is an identified debt service, the county should not have a problem with a bond issue. Director Huston stated if Oroville issues a revenue bond through the utility they would collect from those in the improvement area whether they get service or not. If the county, it would be a local improvement district created that would sell the bond, pay for the project, and run the costs through the annual tax assessment, whatever that might be. The difference is the per parcel fee, sewer districts are based on a larger base of payers so it was assumed a per parcel fee would not be charged?? Director Huston said four or five years ago a joint resolution was drafted that outlined the policies attached to the system. Many things we already do, but we never adopted the resolution. He recommended that something be signed into the record in terms of the guidelines. Commissioner Branch is interested in picking that back up and also address the issue with the franchise. Need interim franchise agreement because the typical form doesn’t quite fit, but an addendum could be attached with the details of the arrangement.

Ben Rough stated if Public Works assistance is needed there would need to be some identified revenue source to pay for that. Director Huston replied the bond would pay for that. Josh Thomson asked if there was going to be a need for Public Works to provide maintenance services of the system? Director Huston said he would like to see a reduction of Public Works items being handled by the Planning Office. Commissioner Branch encouraged the land owner to do his site analysis prior to moving forward with the system due to wet lands in the area. Ben Rough said there would be something in the file about this as the area was previously proposed for development.

Motion Tonasket EMS District
Commissioner Hover moved to adjourn as the BOCC and reconvene as the Tonasket EMS District. Motion was seconded all were in favor, motion carried.

Commissioner Branch moved to approve the Voucher certification and authorize the Tonasket EMS District vouchers to be paid in the amount of $21,700 for August Services. Motion was seconded, all were in favor, motion carried.

Commissioner Hover moved to adjourn as the Tonasket EMS and Reconvene as the BOCC. Motion was seconded all were in favor, motion carried.

Director Huston explained on October 18 in the afternoon, where Mr. Joseph Tovar, Ruckelshaus Center will hold some workshops in the Commissioners’ Hearing Room.

Population for the Water Resource Inventory Area #49 Planning Unit Members as revised 9-24-18 was provided to the board by Director Huston as well as a memo summarizing the membership’s criteria. Areas were shown on the projected map showing three distinct areas for WRIA #49 He discussed representation of those areas and who he still needs to hear from and receive names for.

Motion Water Resource Planning Unit Membership
Commissioner Branch moved to accept the list of Water Resource Planning Unit Membership and provide to the Department of Ecology. Motion was seconded, all were in favor, motion carried.


Director Huston will be out of the office on Thursday and Friday this week.

An ordinance was generated for subdivision applicants specific to closed basins in WRIA #48, would the board like additional time to discuss. Treating those closed basins differently should have something to back it up. The key to making people doing it prior to preliminary approval he suggested something be in the code about it.

Discussion Delta Dental-Dennis Carlton
Tanya Craig

Mr. Carlton introduced himself stating he and the county have been doing business for around 15 years now. He provided the group income –cost experience for Delta Dental insurance that is provided to the county. Mr. Carlton summarized the county’s experience for the year and it appears costs are awash. The rating form proposed a rate decrease of -3.05%. (attached) He explained group renewals for 2019 showed current rate at $77.71 and a proposed renewal rate of $75.34 with an option to set rates at $77.71 for two years so that would not change. He discussed the rate differences for administration that would be charged with each scenario stating that is really where the question is as the dental provisions don’t change. Mr. Carlton thanked the board for the County’s business, and asked for a decision on which option the board wanted to go with.

Commissioner Hover thought keeping the rate the same for the next two years looks like the best option in terms of costs.

Motion Delta Dental Price Guarantee
Commissioner Branch moved to authorize option 1 for the Dental coverage utilizing the two year rate guarantee for the group renewals for 01/2019 and authorized the Chairman to sign the proposal. Motion was seconded, all were in favor, motion carried.

Discussion Solid Waste Tipping Fees-Ben Rough
Kent Kovalenko

Mr. Rough explained this meeting was set to discussion further the solid waste tipping fees. Commissioner Hover explained to stay on par everyone else’s tipping fee would have to be increased by $0.39 to make up for the $12,000 loss. The basis of everything they are doing is to project budget numbers for next year. There will be a commercial notification that will go out, but there is usually more time needed by commercial haulers, as well the cities would also need to be informed so budgets can be prepared. SWAC put in a recommendation to increase to $7.50 with many thing happening since then. On July 24 to September 24 the meetings were well attended by the tribe and a cost analysis was provided to the board, and now would like to know what the board wants further to make a decision.

Commissioner Branch stated the Tribe gave him October 23 for a meeting on this topic and that appears to be the same day as he will be in Wenatchee at the Infrastructure Assistance Coordinating Committee where he arranged a “tech team” of potential funders for our communications systems with Mike Worden. Commissioners discussed avoiding the negative appearance that the county would subsidize the tribe if the county were to adjust the cost only for them.

Commissioner Branch noted that the cost saving to the county by not operating a transfer station is what we are trying to address. In response to suggestions that the tribes delivery of waste from the transfer station sites, he said if the Tribes are not efficient in the delivery of their waste from any particular location then that cost is on them. If they do not deliver a lot on a regular basis, then the waste stream is less, and therefore our costs would be less because the tribe is doing it. Commissioner Hover asked how then do commercial haulers with roll off trucks collect the garbage. The roll off container is in the pit, they fill it, and we haul it off. There is a collection point and they pick it up and haul it to us, so where is the difference at? Mr. Kovalenko stated transfer stations are there to provide efficiency and to move as much waste as possible in order to save money. The Tribal transfer station is not efficient as they are currently running it. There issue is the way they operate their solid waste system. It seems more about the people than the cost. Commissioner Branch stated it is their decision to be inefficient, but that does not negate the fact that our system is not burdened with the cost of operating a transfer station and hauling the garbage from Nespelem and Disautel. We charge the same fee at the Landfill for solid waste that they deliver from Nespelem. For example, take the Ellisforde Transfer Station out and the County would not have the cost of hauling from Ellisforde and would collect the tipping fee at the landfill instead. Mr. Rough explained that he learned some of the garbage the Tribe bring us is from Ferry County because the cost is higher to haul to Ferry County as they charge $160 and we charge $74. Commissioner Branch stated that is an important piece of information that should have been pointed out at the beginning of this conversation as it is a big game changer.

Commissioners would like the tipping fee numbers projection analysis data even though the information gathering began in July and is not as robust, but is something needed for a discussion with the tribe. Mr. Rough acknowledged that he would gather the info and submit to the board.

Brief
Maurice Goodall discussed the Everbridge notification program. The system sends emergency information to the public and to certain officials. The system also has the ability to send group messages to certain area residents. Mr. Goodall would like the commissioners to think about ID cards and how those would be issued. The ID cards are needed by his department and he explained why. He said other departments with the same need may also require ID badges. The details of how that would work are still being understood and standards for issuing and deactivating the cards are still to be developed.

The badges could be issued like the door key cards and integrated to provide the necessary checks and balances in our current system. He is looking at different options to discuss further with the board.

Reviewed Meeting Minutes

The board adjourned at 5:00 p.m.