RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

OCTOBER 15, 2018

The Okanogan County Board of Commissioners met for its regular session on October 15, 2018, with Commissioner Jim DeTro, Chairman, Commissioner Chris Branch Vice-Chairman; Commissioner Andy Hover, Member and Laleña Johns, Clerk of the Board, present.

Discussion – Civil Service Board – Debi Hilts
Ms. Hilts explained she advertised for the vacant Civil Service position vacated by Ada Ward’s recent resignation. One response was from Celeste Pugsley. The Civil Service commissioners are in favor of appointing her but won’t’ be meeting until later this week. The County Commissioners have the authority to appoint Celeste to the Civil Service Commission, the RCW was provided. Ms. Hilts stated she will draft a letter from the Civil Service Board recommending Ms. Pugsley be appointed with their blessing if the County Commissioners are in favor of the appointment. The Board will consider the appointment once the letter from Civil Service has been received.

Public Hearing - Supplemental Appropriation – Vehicle Reserve Contingency Reserve
Commissioner DeTro opened up the hearing calling for staff report, seeing no one to report he closed staff and opened up the hearing to the public, seeing no public to testify he closed public and opened up to commissioner discussion.

Motion Resolution 107-2018 Supplemental Appropriation Vehicle Reserve and CJTA Fund 160
Commissioner Hover moved to approve resolution 107-2018 a supplemental appropriation to the Vehicle Reserve Fund in the amount of $30,619. Motion was seconded all were in favor, motion was carried.

Public Hearing - Supplemental Appropriation – Edelweiss Sewer Fund
Engineer Josh Thomson, Perry Huston

Commissioner DeTro opened up the hearing calling for staff report, Engineer Thomson reported these funds were necessary to pay for necessary maintenance and operation expenses for winterization of the system. There were some issues with one line that freezes in the winter. At the end of last year the work was planned for this year but only the PS&E was able to be accomplishes. There is plenty of funding in the ending fund balance to pay for the work. Commissioner DeTro closed staff and opened up the hearing to the public, seeing no public to testify he closed public and opened up to commissioner discussion.

Motion Resolution 108-2018 Supplemental Appropriation Edelweiss Sewer Fund
Commissioner Hover moved to approve resolution 108-2018 a supplemental appropriation to the Edelweiss Sewer Fund 408 in the amount of $4,000. Motion was seconded, all were in favor, motion carried.

Discussion Broadband Planning & Agency Partners for Rural Washington
Mario Villanueva

Mr. Villanueva thanked the board for the time today to discuss the broadband program. He explained the work allows them to connect to those rural communities in the state regarding provision of broadband in those areas. Capacity is needed, budgets tight, and staffing small so he met with Mayor Sue Ing-Moody of Twisp. The town of Winthrop has also been involved working on this. They are now looking at info to try and understand what gaps in technology are need to be fulfilled. Internet service provider meeting helped identify gaps in infrastructure, technologies, and where gaps need to be filled to be able to provide Broadband. Elements of the study were discussed. There were several meetings in the Twisp area by citizens and businesses in order to begin gathering the info.

Mr. Villanueva now needs to look into broadband network map with cooperation with ISPs. There were some HOA’s very interested, but at the end of the day a broadband engineer is needed. There is funding through Community Economic Revitalization (CERB) and they do required a match of 25%. He has been working under a couple grants Commerce and Spokane Public Diesis??. The work he provides can be used as a match with no out of pocket dollars for the study.

The MOU does not require funding it is merely a statement of roles each agency agrees to. He asked the Board if they would be willing to sign onto the MOU in support of the Broadband Planning for Methow Valley. If the demand is shown they could apply again for additional funding to complete the project and include all of the school district which is the defining area.

He has been consulting with Brewster and Pateros for possible providing the same. The infrastructure funding will need to be different. Commissioner Hover asked about the infrastructure portion going through the Okanogan PUD when there is another company providing the utility such as the co-op. He responded that they would carry the back bone in the Methow Valley region so the internet service providers provide services via that back bone. It seemed because they are already in the business of providing the service elsewhere it seemed to fit. Mr. Villanueva stated they are still trying to figure out certain infrastructure design and capacity and trying to figure out the best course to provide back bone to the area ISPs. ISP’s need to be involved too, so Mr. Villanueva said they are being as agnostic as possible.
Commissioners discussed the downsides to signing onto the MOU. Commissioner Hover stated retail competition could be a downside. Commissioner Branch wondered about the service level and at what level are we looking at. If 100mb download and 100mb up load is not obtainable, Commissioner Hover wondered. This is for the common good as not everyone will get fiber to the end of the road. The study will be for providing a recommendation that strengthens internet provision in the area and provides ideas for affordability also. The cost is high and new infrastructure costs are higher. Seniors and disabled persons would be given a discount and those that can afford a higher cost helps those who cannot.

Planning Grant sponsorship would be through the county does not required additional funding from the county. Mr. Villanueva sated a letter of support would be needed and that would outline and state what would be used as match. The commitment would be we would authorize the chair to sign a letter being the recipient of the grant Mr. Villanueva’s time would be used for match of the planning grant.

Chief Civil Deputy Gecas did have some questions of the MOU in terms of paying back loan money the county may be applying for how would that be paid back or is there a lease of some sort. Mr. Villanueva said that would not pertain to the planning grant. Design and recommendation is what the MOU allows. CERB funding would be separate funding for infrastructure than the Planning grant funding. Commissioner Hover discussed the county’s emergency communications responsibilities and dispatch needs, and recommended Mr. Villanueva consult with Mike Worden to collaborate on this with him.

Director Huston commented that if there is enough money and contractor has necessary credentials to compose an evaluation of where the choke points are, he said it was and expensive endeavor in the past and prohibitive. The scope of work is critical and there is enough funds in the grant to accomplish. Mr. Villanueva said with the CERB funding it can be phased project, he wants to get his arms around a holistic plan id the number, then call that out from the get go, then apply for phase one then apply on down the line for the rest.

Commissioner Branch discussed what happens when the back bone isn’t there and what amount of funding is needed to provide it in remote areas. In the meantime this study will determine where the infrastructure is lacking, who is to provide it, who is interested in providing it, and the study will help determine that, because the public sector isn’t always going to say, whereas the Okanogan PUD has to be transparent. He said the MOU makes sense. There isn’t an obligation at this point as long as there is a good study and it is a prerequisite to getting in on the infrastructure funding process. Mr. Villanueva said to give out good information now about what is possible, the PUD rates are available publically, but the more you want the more you pay.

Commissioner Hover said he was willing to sign the MOU as long as county dispatch is included in the discussion. The work can be accomplished by December 31, 2018. Commissioner Branch stated the board would like to see the grant application.

Motion Planning MOU Broadband Planning
Commissioner Branch moved to approve the MOU between Town of Twisp, Town of Winthrop, Okanogan County and Partners for Rural Washington for Broadband Planning for the Methow Valley and authorized the chairman to sign. Motion was seconded, all were in favor, motion carried.

Mr. Villanueva explained he would provide the signature pages of the other party to the MOU once those were in hand.

Director Huston anticipates being involved with the planning application draft. It is planning and community development so he felt it fitting that he manage the work involved. Commissioners were in favor of his involvement.

Mr. Villanueva explained the next steps and timeline. The commissioners thanked him for making time.

Budget Work Session – Central Services
Randy Clough, Cari Hall

Director Clough explained his 2019 budget requests. Commissioner Hover asked about wage increases for all three employees, Director Clough stated he thought it would be around $26,000-27,000 additional funds needed over existing budget. He said with the new classifications he made those fall right in the middle of those surveyed. Commissioners asked for the survey. His total budget would be around $575,000. The wage request was entered along with the benefits. The other thing is the pay scale of the PUD as Steve Rowe manages all three systems for Okanogan County and is paid much less where PUD utilizes three people to manage their three systems. The PUD has an attractive salary structure the commissioners might consider. Director Clough will provide the survey info to the board for additional consideration.

The Central Services 2019 expected revenue was reviewed. So far he has collected $862.94 received with a projected revenue amount of $1600 by year end. He explained some changes in terms of charging for services. Charge and track services provided to outside entities, but last two years he hasn’t billed. Ms. Hall reminded him there is an RCW that requires certain funds not benefit others.

Due to the phone system being extended to Public Works the phone software line item was used for that and was slightly over the budgeted amount for 2018. The fairgrounds system is in test mode right now and isn’t full blown yet. Next year, everyone should be on the phone system.

The software expenditure lines were discussed and reviewed.

Fund 196 Equipment Reserve fund was reviewed. The sheriff has funds for outfitting new sheriff vehicles and Commissioner Hover asked if that line included costs related to new laptops. Director Clough said no, that budget is likely for light bars and decals etc.… not laptops. He said the Equipment Reserve fund was budgeted $50,000 for the laptops and accessories. We are at the five year mark with our current laptops and they are beginning to have problems. He said a staggered process could be used to purchase over the course of 2-3 years to reduce the cost. Windows 10 update is required going into 2019 so that will play into expense. Director Clough recommended we replace 50% of the old laptops so old laptops can be used for parts.

Director Clough discussed succession and providing a solid date for retirement. He is shooting for December 31, 2019, but it depends on his wife. The numbers he gave the board earlier do not include bringing on anyone else to the department. He discussed options for filling his position from the bottom up or some other way???

Director Clough explained current software costs for the Aronson OnGuard system. The thought the cost should come from Non-departmental as the software benefits all departments. He builds into the budget around 10 replacements. There are some hand-me-downs that can get us by without using the $10,000 he budgeted for this year for replacements. Budget for it next year.

Public Hearing – McKinney Ridge Planned Development Agreement – Char Schumacher
Director Perry Huston, Angie Hubbard, Char Schumacher, Member of the public, Emily Sisson, taking notes

The audio recorder was turned on.

Commissioner DeTro opened the hearing up to staff. Char Schumacher provided the staff report. She stated this hearing was sought for the purpose of approving the development agreement of the McKinney Ridge Planned Development minor modification. Mr. Whitaker is changing the name of the project. The agreement specifies that the developer will have a noxious weed prevention plan to be in place and that will be a private undertaking.

The applicant and developer were in attendance. The minor modification is the way the lots are laid out with the same number of lots. Currently served by a class A sewer system. Johns Sunderlund stated he is in the process of acquiring a group A from the state. The plan requires substantially more documentation because the laws have changed.

Commissioner DeTro opened to the public, seeing no public he opened up to the board. The board reviewed the documentation.

Motion Ordinance 2018-15 McKinney PD Minor Modification Development Agreement
Commissioner Hover moved to approve Ordinance 2018-15 adopting a modification to the McKinney Ridge PD development agreement. Motion was seconded, all were in favor, motion carried.

To Follow Update – Planning – Perry Huston
Public present: Emily Sisson, Jon Wyss, and Chris Erlandsen

Director Huston explained some postage challenges with regards to Pitney Bowes and securing a service agreement. He wanted to discuss but will skip it today, so that will be discussed another time.

WRIA 49
Director Huston stated the WRIA 49 membership request poses some challenges. The revised membership list and it was handed out. The group’s list section was revised since the last discussion. Director Huston explained Organizations selected by entity were the folks he added. The Water Rights Holders-Private membership section was discussed.

The commissioners reviewed the Technical Advisory Advisors membership. Commissioner Branch proposed to remove the Osoyoos Lake Water Quality Society-British Columbia. They were tasked with water quality on the lake. It was suggested that some listed be asked whether or not they wish to sit on the planning unit membership. It was suggested to add Okanagan Water Board (Canada).

The commissioners are charged with sending in the work product as initiating government. It is the commissioners’ decision as initiating government to send the projections, project lists, and legations if it wishes in consultation with the workgroup.

Commissioners discussed the Interests Groups section that commissioners appoint. Director Huston stated he is getting various levels of interest from the cities as municipal water right holders. Director Huston will continue to solicit and email those interested the provide feedback to the board.

Voluntary Stewardship Program
Director Huston stated Mr. Nelson, with the Okanogan Conservation District, provided him some info on projected costs. Director Huston said he is going through the Planning budget, not including salary and benefits. An addendum for the contract and implementation will be drafted and submitted later for consideration.

OCC 16 Subdivision
An amended draft was provided to the board for reviewed. It would in WRIA 48 closed basins they would be required to submit with application materials letter from DOE giving permission to drill the well with info on why, statement they can use the well for the purpose and conditioned on subsequent review that the proposed well is not in hydraulic continuity. If the commissioners are interested in pursuing that discussion then it can be adopted as interim control and set the public hearing. He isn’t sure what danger lies ahead in terms of vesting.

Motion Tonasket EMS District
Commissioner Hover moved to adjourn as the BOCC and reconvene as the Tonasket EMS District. Motion was seconded all were in favor, motion carried.

Commissioner Branch moved to approve the Voucher certification and authorize the Tonasket EMS District vouchers to be paid in the amount of $21,700. Motion was seconded, all were in favor, motion carried.

Commissioner Branch moved to adjourn as the Tonasket EMS and Reconvene as the BOCC Motion was seconded all were in favor, motion carried.

Lake Management District #1
Director Huston said he is working with treasurer to certify the roles. There is one more public hearing needed and info needed for the notice. The commissioners will sit as the equalization board as the statute is written around that we provide a public hearing on the charges provides opportunity to for testimony for or against the charges. Commissioner Branch asked if this is a onetime hearing, yes. That hearing will be scheduled sometime in December.

Champerty Shores Sewer Extension
Director Huston provided some proposed engineer estimate of costs for the upgrades. It shows a description of work and materials in the amount of $472,200. He relayed coordination efforts that were requested with the city of Oroville. Director Huston is scheduled to meet with the City of Oroville and will propose the consultation with Oroville. There are some costs not identified on the engineers estimate.

Director Huston discussed a draft proposed resolution reconstituting the Parks and Recreation board. The resolution reorganizes it with oversite of the trails. Timing is whatever the commissioners want it to be. The two north end trails, and some other things that would fall under the group. He suggested the board will look at the mission statement and purpose.

Comp Plan
Director Huston discussed the three alternatives created using mid-range projections. He tried to make them as distinctive as possible. The commissioners received the draft and maps. He read from the draft plan projected on the screen the language from the three alternatives.

Brief
Commissioner Hover explained a request for support letter from Methow Valley Back Country Horsemen for a NOVA Development grant phase II of the north summit horse campground. The deadline is October 31, 2018. Commissioner Hover asked the Clerk of the Board to draft a letter of support for commissioners’ consideration.

Executive Session – RCW 42.30.110 – Tanya Craig
Commissioner Hover moved to go into executive session at 3:10 p.m. for 45 minutes inviting Ben Rough and Tanya Craig to receive and evaluate complaints or charges brought against a public officer or employee. Commissioner Branch stated upon receiving a request of such officer or employee, a public hearing or a meeting open to the public shall be conducted upon such complaint or charge. No request was given for the meeting to be conducted via open meeting. Motion was seconded, all were in favor, motion carried.

Executive session ended at 3:55 p.m. no decisions were made.

Budget Work Session- Coroner – Dave Rodriguez
Coroner Rodriguez provided a snap shot of his budget. He explained some amenities that have been working out great. There is no need for anyone to wait for the funeral home to take someone. He can transport to Wenatchee now but only after consulting the funeral homes. Commissioner Hover asked about revenue that can be generated. Coroner Rodriguez explained what options there are for generating revenue and what we are dealing with. Commissioners believe he has done a great job juggling the challenges.

Commissioner Hover asked why transport costs are less. There were some line items rolled up into other lines. He is not confident his fuel line will be sufficient.

Coroner Rodriguez explained he had to purchase some equipment for his transport truck, but he has come in under budget. Each autopsy is around $2,000 and he budgeted for 12 and he would go no less than that. There will still be some costs associated with special situations. There are also things he may need to be covered for but the cost is not known at this time. He hasn’t been taking much time off so the line item where coverage would be paid has not been used much. He would like to be able to take vacation so that line should have funds.

The board adjourned at 4:40 p.m.