RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

NOVEMBER 20, 2018

The Okanogan County Board of Commissioners met for its regular session on November 20, 2018, with; Vice Chair Commissioner Chris Branch; Commissioner Hover, Member; and Laleña Johns, Clerk of the Board, present.

Chairman, Commissioner Jim DeTro was absent due to attending a BLM meeting in Spokane.

Member of the public George Thornton taking hand written notes for Okanogan Watch Group.

Commissioners’ Staff Meeting
David Gecas, Stella Columbia, Joe Poulin, Perry Huston

David Gecas reported on tasks he is involved in.

Motion Executive Session RCW 42.30.110 (1)(i)
Commissioner Hover moved to go into executive session at 9:10 a.m. for 10 minutes inviting Chief Civil Deputy David Gecas and Risk Manager Tanya Craig to discuss matters relating to agency enforcement actions or to discuss potential litigation the county may be or may become a party. Motion was seconded, all were in favor, motion carried.

Executive session ended at 9:20 a.m. no decisions were made.

Attorney Gecas and Director Huston discussed current code enforcement actions and the resulting letters that will be sent to the violator. Attorney Gecas explained the letters must explain the appeal objection option which is a period of 20 days. Attorney Gecas explained the difference between a criminal action and required evidence gathering to prove the case.

Attorney Gecas explained the public records requests he is responding to. He discussed some work he is doing for Public Works regarding a damaged levee. He is helping to gather all the requested information. He discussed the course of action to be considered on the Riverside levee issues. He said if we own the property we could sign the paperwork but it appears the five levee projects are in different jurisdictions.

Stella Columbia explained the commissioners hearing room is reserved on December 6, which is the date the FAC wanted to meet. So, the meeting will be held in the annex like it was before.

She explained there are 32 plastic, 25 round and some particle board tables. She explained they all have something wrong with them. The broken ones were requested to be repurposed and used by the rabbit barn as hutch stands. Commissioner Hover asked that they be inventoried, and reconciled. The broken ones that won’t be used, should be surplussed. Inventory should be taken of the assets on the grounds. She explained a Chronicle reported attended the last FAC meeting and now there’s an article on the Fair going over budget. Commissioner Hover asked if Stella will be handling the FAC budget. He will not accept a budget where someone just says add 10% to every line. He wants to discuss the planned expenditures in order to understand what is increasing for the next year.

Joe Poulin updated the board on maintenance tasks. Commissioner Hover asked about the fairgrounds well and whether it has shown to have sufficient water after improvements were made. There is was not much sand found in the system after that. Commissioner Hover said a sand trap filter should be installed that can be pulled out and cleaned out easily. He found one for around $350. A flow meter would help determine how much water pressure there is. But without knowing the flow power and pressure info we don’t know how much water we are producing. Commissioner Hover made some suggestions on water use and design by installing timers on various portions of the system. The lynch pin is whether the well is producing the water we are entitled to.

There is also the speculation of whether the well is still viable based on what was said in the past and now based on the system repairs and amount of water we are now getting whether the well is broken or not. Commissioner Hover believes at this point we should spend the money after the bidder said we should consider other options to drilling a well. Joe Poulin recommended a flow meter and pressure gage be installed and the sand filter to determine in the spring the pressure and amount of water produced. Mr. Poulin explained the quick connect attachment and that will be installed.

How do items surplussed to the county needs that were not sold at auction then be accounted for when kept rather than disposed of? Commissioner Branch discussed renting the Hancock building and asked for some details which the Clerk of the Board provided.

Motion Oroville Rural EMS District
Commissioner Hover moved to adjourn as the BOCC and reconvene as the Oroville Rural EMS District. Motion was seconded all were in favor, motion carried.

Commissioners discussed their direction on the amendment to the contract regarding reduced services. A letter was received yesterday from Lifeline regarding the 60 days termination notice.

Commissioner Hover moved to approve the October Voucher certification and authorize the Oroville Rural EMS District vouchers to be paid in the amount of $9,680. Motion was seconded, all were in favor, motion carried.

Commissioner Hover moved to adjourn as the Oroville Rural EMS and Reconvene as the BOCC Motion was seconded all were in favor, motion carried.

CANCELLED Finance Committee Meeting – Treasurer Leah McCormack

Update – Public Works

Maintenance & Road Conditions
Engineer Thomson provided his agenda and discussed the items listed there. Kermel grade water issues have been reduced, but the landowner said he would be installing a French drainage ditch. More information will be available later today.

Engineer Thomson explained King County is also conferring with CRAB on funding, but it is feared since they are such a large county and voice they would receive the funds over Okanogan County.

Engineer Thomson discussed calls he received regarding Johnson Creek fish passage on Green Acres. CCT have asked to replace it for us over the years. More communication with landowners will be necessary.

Statler Bridge Replacement Project
Engineer Thomson updated the board on this project. The fully executed contract was returned. The previous prospectus put the 2019 biennium so it should be resigned with the correct timeline.

Motion Resigning the Statler Bridge Prospectus
Commissioner Hover moved to authorize Commissioner Branch to re-sign the Statler Bridge prospectus dated October 9, 2018 to correct a scrivener’s error. Motion was seconded, all were in favor, motion carried.

Buffalo Lake Rd CCT project
Any records we have regarding the road so they want to pave it, he responded back that it was on the 1955 map and no right of way on the map. Commissioner Branch stated he would like to move forward based on the information on file. The question of whether to vacate a road we have no records of having maintained was discussed.

Kartar Valley Rd CCT
Sinlahekin Rd, Blue Lake outlet culvert
Repair parts have arrived. The public notices went out stating the road would be closed for around two weeks in order to put it together.

WATV Routes
This is in the Planning office.

Consent Agenda
Engineer Thomson stated the bid opening advertisement for the fuel & lubricants was submitted for a bid opening December 11.

Ben Rough provided his agenda and discussed the items listed there.

Increasing SW Tipping Fees

Adoption of Final SWMP-Consent for next week
Mr. Rough provided the final draft is approved by the DOE it is on the consent agenda for adoption next week. A resolution was drafted to include the approval letter from ecology. All requirements have been met and DOE has been very satisfied with the plan. The cities with interlocal agreements will need to be contacted after adoption. The caveat that the commissioners could schedule an open public meeting to receive public comment, but there were so many comments received already on the preliminary draft. The final draft received one comment from Green Okanogan and they asked for hours of operation to be changed. A letter from WATC on recycling not on solid waste plan. Mr. Rough was concerned that a supplemental would be needed, but confirmed with Ecology that would not be necessary.

Solid Waste from Ferry County
Likely a CUP amendment because we are seeing solid waste coming in from the CCT. Next Tuesday meeting is scheduled on November 28 to discuss with them. Their Public Works Director, SWAC representative and their solid waste manager will be there. The commissioners relayed what information they want to receive from that discussion.

Apple Maggot Implementation Status
Mr. Rough updated the board on the status. Last week the transfer station in Twisp began implementing. Not much was received around 5 yards. There were many questions from the people as to how to deal with it. Transfer station is closed for the Thanksgiving holiday. Notices were sent out in time. CCT

Citizens Comment Period
TV District #1 members George Thornton, Victoria Velategui Chair, & Bill Black

A gentleman ?? from Malott discussed HB 1639 passing. In his opinion this is a violation of the constitution and state constitution. He pointed out the state of Illinois as they have the Chicago dictating the song everyone else is to dance, in our situation Seattle dictates. Okanogan County did not vote for 1639 and many voted against it. Over half the counties of Illinois has voted or announced they are a gun sanctuary county. He has a resolution put forth by Madison County in June 2018 and Republic has also declared a gun sanctuary and wondered if the County is allowed to as well.

Commissioner Hover asked how it would be monitored through the NIX background database or be required to take a gun safety class. He read from the bill the language of the law. He believes these are things the board should discuss. There was some language from riverside about constitutionality. The man pointed out that there would not be a single assault rifle affected by this law because the definition has changed. He was a gun restorer and stated an assault rifle definition is readily field stripped he explained the differences. Class III weapons are already illegal in the state of Washington. The definition was written to define for the initiative. Commissioner Hover stated he agrees with what is being said, but the board must discuss this beforehand. The commissioners thanked him for his comment and took his email.

George Thornton stated it isn’t unconstitutional until the court decides.

George Thornton and Victoria Velategui members of the TV District here to answer questions to continue to serve the public with TV and radio.

There are five areas served. If the five issues cannot be resolved, then the district would be dissolved. The license to broadcast is renewed in January and good till 2020. It might be good not to assess if there are not signals so would assess later. The issues were relayed:

• The upgrade is not affordable right now, but Mike Peterson said there may be around that too.
• Securing the network and Mike Peterson KSPS relayed there could be some options.
• Securing network support, in the past Mike Peterson provided the technical support, they are familiar with our system
• Increasing income, Omak Mt serves Chelan, Chelan is not in our county, but Chelan is very important to KSPS, so there may be a way to obtain some assistance from either.
   It is uncertain whether the county can assess without first having the authority to do so.

• Pending change in signal delivery resulting in discontinuation of major broadcast channels. The transition of signal delivery is being initiated by Shaw Cable
   (a Canadian Company) who is demanding higher fees from most Spokane broadcasters. The Spokane broadcasters are refusing to pay the higher fee.

• Out of date equipment that is no longer supported and quite difficult to obtain parts (approx. $30,000 per site to upgrade).
• No local technician available and use of any outside technician having exorbitantly costs
• TV District Board inexperience (technical understanding & Board operation), and over reliance on District Secretary – the only employee of the District
• Declining assessment collections and inability to raise funds for upgrades and improvements

The audience includes the Tribe and basically people who are on fixed incomes. No sure there will be another choice for them, it will be twelve times as much. There is still a debate whether the networks will go away in January. We do offer a market for the KSPS KPBX and an ability to work with the other networks.

Commissioner Branch asked about outreach to receivers and whether they are still able to receive. It would be important to let them know the service concerns. It would be great to get involvement.

Commissioner Hover read from the RCW regarding TV Districts.
Victoria Velategui has in her hands the TV District history and believes it started in 1951 and predates 1971.

Commissioner Hover asked what the funding outlook is for the district right now that could pay or offset the costs of new equipment. Communication to determine viewership in Chelan County from Chelan Butte through Omak Mt. and do they receive any other TV or radio. They receive it all. They will attempt to meet with Mike Peterson and report back to the county. If dissolution is eminent we take the steps to acquire the communications.

There is no debt of the district, all equipment not included Pickens would be surplussed and sold, because the license is January to January still broadcasting. The district is authorized to indebt itself. Are the commissioners researching the legalities? Yes, commissioners replied they would inquire of the county’s attorney on the legalities.

Vicki stated they have reached out to TV District #2 and they don’t want anything to do with TV District #1. It is not known where they receive their signal whether it is Omak Mt. or Pickens’s or somewhere else. A map of where the signal serves might be requested from Mike Peterson of KSPS when they meet with him.

George Thornton stated there is another site in North Okanogan that is not operating too. He said he would be the communicator between the district and the county as things evolve.

Update – Central Services
Randy Clough provided his Central Services update to the commissioners.

A phone call from the Health Dept. regarding PC performance, bad call quality, running across a fiber connection that was installed in the late 1990’s. It was sketchy back in 2000, it seems that every winter the system appears to be worse. We paid PUD $200 per year for the fiber line. We have tried many things to get it to run properly. It was good this summer but now it’s crashing. Mr. Clough said he called NCI and they quoted $20,000-30,000. A quote from another vendor such as Jeff Hardy owner of Methow Net might be better. Commissioner Hover stated the county could be an internet service provider. Mr. Clough said public facing servers would need to be separated from our systems. It would save a lot of money. There is already a fiber drop to the building he verified it with the PUD. PUD has a map of all their fiber drops.

Another issue is with our email server. A new server was ordered received and configured to run, but the server had major problems right from the start. We have lost almost half the drives of the existing servers. Mail for three days was lost, some was recovered. Mr. Clough explained things are stable right now. There should not be an expense involved, but it might mean working over the holiday weekend for staff.

Aronson Lineal are upgrading the system December 4. Cams upgrade on the Public Works server. The phone system push to the shops and fairgrounds are coming along and working fine. The shops should be up and going in the next couple weeks.

Motion - Voucher Approval - Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the regular vouchers in the amount of $587,063 and Payroll vouchers in the amount of $922,202.28. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

Motion Public Health Voucher
Public Health vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the regular vouchers in the amount of $3,297.14 and Payroll vouchers in the amount of $33,883.75. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

CANCELLED Update–Human Resources/Risk Management– Tanya Craig,Debi Hilts
This update was cancelled by Tanya.

Budget Work Session – Courthouse Complex Maintenance – Joe Poulin
Leah McCormack, Laurie Thomas, Joe Poulin, member of the public George Thornton

The courthouse maintenance budget was reviewed. The section for Jail was removed and placed in fund 160.

The Facility Dude program was explained because Treasurer McCormack doesn’t like it and she said other departments don’t either.

Commissioner Hover explained the hearing for the budget is set for November 27th and Superior Court has reserved the commissioners’ hearing room December 3, 4 & 10, 11, so Commissioner Hover would like to try and get it adopted by then.

Commissioners discussed approving the commissioners consent agenda Wednesday, November 21 because it is a regular meeting day and the board will be here.

Approve Consent Agenda
The consent agenda approval was continued to November 21, 2018.

1. Commissioners Proceedings – November 5,6, 9 & 13, 2018
2. Authorization to Advertise for Fuel and Lubricants Bids
3. Re-Appointment Letter - Fair Advisory Committee – Mike Egerton, Position #1
4. Re-Appointment Letter – Fair Advisory Committee – Sam Buchert, Position #2
5. Re-Appointment Letter – Fair Advisory Committee – Tracey Reagles, Positon #5
6. Re-Appointment Letter– Fair Advisory Committee- Kathleen Maltais, Position # 6
7. Appointment Letter-TV Reception District #1-George Thornton
8. Emergency Management EMPG Grant - EMPG19-168
9. Emergency Management SHSP Grant - SHSP E19-163


The board adjourned at 5:00 p.m.