RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

NOVEMBER 13, 2018

The Okanogan County Board of Commissioners met for its regular session on November 13, 2018, with Chairman, Commissioner Jim DeTro; Vice Chair Commissioner Chris Branch; Commissioner Hover, Member; and Laleña Johns, Clerk of the Board, present.

Commissioner Branch was absent today due to attending WSAC Board of Directors Regular Meeting.

George Thornton, member of the public, taking notes for Okanogan Watch Group.

Commissioners’ Staff Meeting
Stella Columbia, Perry Huston

Commissioner Hover asked when the Comprehensive Plan notice will be published and if comment period closes January 4, 2018. Comments will identify the significant issues which the impact statement will be written around and focused. Once drafted then a notice will be published that the draft is available for review then Planning Commission takes comment on that. The comment period for the text will likely be 30 days with notice and issue DEIS. Then Planning Commission looks at all comments then come up with a recommendation. They will pick the preferred alternative and craft the plan around that.

Director Huston relayed what information would be transferred to the commissioners from the Planning Commission regarding the EIS and he provided a timeline for commissioners to make changes and what process would be needed to accomplish that.

Director will draw up the paperwork for finalization of the following projects-Taber land conveyance, and Conservation District.

Stella Columbia provided her staff report of the Fairgrounds. American Forever County Fair art for the cover was chosen by the FAC for next year’s theme. They assigned the committee tasks. Kirsten Williams was interested in serving. Stella recommended she apply. There is some confusion as to which Facebook account is the correct one to build up. The County Fair Facebook page utilization was discussed. She would like someone on the FAC to manage the page. Commissioner Hover explained the county’s interest should be considered. He recommended Central Services and Attorney Gecas be consulted on this issue.

The budget was discussed as it appears there are some over budget items in the Fair budget. Stella went through the items with Pam Johnson to determine where the expenses were applied. Stella would like to have a training on how vouchers are to be submitted to her. It is a real mess right now. Carol Sivak submitted conventions invoices from last year and this year expecting to be reimbursed. This impacts the budget. She wants to provide some training and guidelines for FAC to follow. She doesn’t know what the rules are regarding her authority.

Motion Executive Session RCW 42.30.110 (1)(b)
Commissioner Hover moved to go into executive session at 9:55 a.m. for 10 minutes to consider the selection of a site or the acquisition of real estate or purchase when public knowledge would cause a likelihood of increased price inviting Director Perry Huston.

Executive session ended 10:05 a.m. no decisions were made.

Update –Treasurer
Perry Huston
Treasurer McCormack provided her agenda and discussed the items listed there.

All the last half taxes were receipted last Thursday. There isn’t one treasurer in the state that did not have a slow second half and a real fast first half. April was the busiest first half taxes and October was the slowest second half tax collections since she has been here 35 years. Tax foreclosure sale is set for December 7 at 9:00 with 32 parcels to be redeemed. What is concerning is if they do a bankruptcy at time of sale. She said it is a possible concern.

Treasurer McCormack discussed a recent trial the county prevailed in.

Treasurer McCormack requested a change in 2019 regarding sending out delinquent statements. It is a revenue generator, and she would like to send out delinquent statements at the end of October, if the board provides the necessary budget for the cost. The cost of sending out the statements is around $5,000-$8,000 but she believes it is important to send them out to the delinquent tax payers. She doesn’t have the wiggle room in her budget to send out delinquent statements. Many people will pay their delinquent tax if they get a reminder to do so. It is effective and worth it. Commissioner Hover said that the cost could be budgeted for 2019.

Director Huston relayed he discussed the Certification the Lake Management District rolls. He will take care of everything out of his office. Treasurer McCormack stated she has begun to create the role now that elections are completed. .

Motion TV District #1 Appointment
Commissioner Hover moved to appoint George Thornton to the Television Reception District #1. Motion was seconded, all were in favor, motion carried.

Public Hearing- Supplemental Appropriation-Jail Improvement fund 193 $3,830
Commissioner Hover moved to approve resolution 126-2018 a supplemental appropriation within the Jail Improvement fund 193 in the amount of 3,830. Motion was seconded, all were in favor, motion carried.

Mr. Thornton discussed a concern at the parade in Tonasket on Sunday as there was a massive confederate flag flying at the parade and people who were upset. Mr. Thornton said it appeared the county sanctioned it. Was it someone who joined the parade or was it someone else on the side lines. Commissioner DeTro believes the Tonasket American Legion hosted the celebration and parade.

Public Hearing-Supplemental Appropriation-CJTA Fund 160 $44,133
Commissioner DeTro opened up the hearing to staff, seeing no staff to comment he closed staff comment and opened up to public comment, seeing no public to comment he closed public comment and opened up to commissioner discussion.

Commissioner Hover asked about the source of revenue for the request. The Clerk of the Board believed revenue was to be from Hospital Services.

Motion Continue Public Hearing - Supplemental Appropriation CJTA Fund
Commissioner Hover moved to continue the hearing to 3:05 p.m. in order to consider the supplemental appropriation and ensure the BARS codes were correct within the resolution. Motion was seconded, all were in favor, motion carried.

Update-Public Works-Josh Thomson, Ben Rough
George Thornton member of the public taking notes for Okanogan Watch Group

Ben Rough provided his agenda and discussed the items listed there.

Open position status was relayed.

Office Space Rental Fees
Mr. Rough stated the auditor is interested in renting a smaller office or two that are around 100 square feet each. He believes a minimum fee should be imposed of $100-200 that is affordable and better justified. The minimum space fee would impact the fee schedule already in place and set out in resolution. Mr. Rough asked if the fee schedule should be amended or should it something be put into place that only imposed the fee on Public Works or that pertain to this situation.

Commissioner Hover left the meeting at 11:10 a.m. to attend Union Negotiations with Risk Manager.

Scale Replacement Central Transfer Station
Ben Rough provided the Fund 123 activity totals. He explained it included scale replacements and construction projects and could essentially be used for saving funds for projects. Over time the projects were much smaller, he proposed 182,000 to allocate towards future construction projects. A resolution would be needed to change the use from its original dedicated purpose which was scale replacements. Commissioner DeTro asked about the spreadsheet details. Mr. Rough explained the line for future construction projects needs more than what is going in there now. He recommended reallocation of the funds be done by resolution. He did discuss the situation with Ms. Hall.

Mr. Rough will sent notices to cities, commercial haulers, and anyone else affected directly by the increased fee. Public service announcements will be done to notify the public. Tribal SWAC representative was notified about the issue and would like a one on one with the Tribe to discuss the CUP process regarding opening up the portion regarding Ferry County. It would be good to do two CUP amendments.

Transfer Stations are closed next weekend for the Thanks Giving Holiday weekend being closed. The scale at Central Landfill was replaced and is being calibrated right now.

Apple Maggot Implementation
Today is the first day. There are tasks Mr. Kovalenko is attending to which will be relayed to the board. An info sheet is being prepared for the transition.

Engineer Thomson provided his agenda and discussed the items listed there.

Maintenance and Road Construction
Trying to get a head of the weather.

Kermel Grade
Engineer Thomson noted the culvert change did help with the water coming onto the Cariker property. Mr. Cariker was happy about the changes and will be putting in a French drain ditch for the remaining water issues of the spring.

Engineer Thomson explained the request from Summer Road.

Statler Bridge is regularly being monitored. Mid spring may be the time frame for that project. High water may be an issue if started too early.

WATV Route summary of roads were sent to Director Huston. He will be looking at direction next week.

Sinlahekin Rd Blue Lake Outlet project culvert. Some roads will be closed to start the project.

Engineer Thomson said he discussed establishing an electronic signature for him and David Gecas said the RCW does allow it but a policy must be in place. The Clerk of the Board believed that would be in the Administrative Policy manual but was not sure if language was created for it.

Commissioners adjourned for lunch at 11:50 p.m.

Board of Health Meeting-1234 2nd Ave S, Okanogan
Commissioners attended the Board of Health meeting and returned at 3:00 p.m.

Motion Delegation of Authority –General Election Canvass
Commissioner Hover moved to authorize the chairman to delegate his authority to Canvass the General Election to Commissioner Chris Branch. Motion was seconded, all were in favor, motion carried.

Motion Delegation of Authority –General Election Certify
Commissioner Hover moved to authorize the chairman to delegate his authority to Commissioner Chris Branch to Certify the General Election. Motion was seconded, all were in favor, motion carried.

Continued Public Hearing Supplemental Appropriation CJTA
After reviewing the revenue source codes, Commissioner Hover stated the resolution looked appropriate. Commissioner DeTro continued the hearing to 3:30 p.m. due to commissioner Hover having not returned.

Motion Resolution 127-2018 Supplemental Appropriation CJTA Fund 160
Commissioner Hover moved to approve resolution 127-2018 a budget supplemental appropriation within the CJTA Fund 160 in the amount of $44,133. Motion was seconded, all were in favor, motion carried. Note: these funds will be used to reimburse current expense for maintenance costs of the jail that CJTA funds can pay for.

Commissioner Hover returned at 3:06 p.m.

Update Risk Manager and Human Resource
Ms. Craig stated the new Prosecutor will begin on November 28. December 26 or 27 are dates selected for the newly elected officials to be sworn. Arian Noma will begin on November 28.

Motion - Voucher Approval - Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the regular vouchers in the amount of $85,128.85. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

Motion Public Health Voucher
Commissioner moved to approve the Public Health Vouchers in the amount of $572.09 Warrant numbers as cited on the attached blanket voucher list. Motion was seconded, all were in favor, motion carried.

Commissioner Hover and Finance group discussed FAC budget and who is responsible for managing and conveying what can be spent within the commissioner approved budget. The fairgrounds manager needs to have some communication between the FAC on what funds are available. Ms. McCormack stated the FAC treasurer and Stella fairgrounds manager needs to communicate on what can be spent.

Budget Work Session-Veterans
Eric Fritts, Cari Hall, Leah McCormack, George Thornton member of the public taking notes for Okanogan Watch Group.

The Veterans Relief budget was reviewed. The revenue and expense line amounts were discussed. The communications bill for two land line, fax line, and internet runs around $190 per month through the only provider in Tonasket. Repairs and maintenance and fuel costs were new expenditures due to the new veteran’s vehicle. The commissioners believe the Ad Valorem taxes will stay at $80,000. Ms. McCormack stated that is 2.1 cents per $1000 assessed value which is more than what is mandated. Commissioner Hover asked if the Ad Valorem can be increased yes answered Treasurer McCormack. Commissioner Hover believed a conversation should happen with the public before bumping up and so the public understands the program and the strength in growing it.

Treasurer McCormack discussed impacts due to McCleary to schools that have bonds.

SSVS pays for utility relief costs to veteran’s so that part of our relief budget went down.

Mr. Fritts explained how he tracks his budget. The commissioners thanked him for his services. The Veteran’s budget looked good.

Commissioner Hover discussed the Jail budget amendment request reviewing the Jail budget and making note their bottom line is at 82% at the end of October. The board felt there was sufficient budget without the amendment.

Approve Consent Agenda
Commissioner Hover moved to approve the consent agenda items excluding items 1 & 5. Motion was seconded, all were in favor, motion carried.

1. Commissioners Proceedings November 5, 6, 2018
2. Proclamation National Adoption Day November 16
3. CDBG Public Services Grant Req. #2
4. CDBG Housing Rehab Grant Req. #17
5. Resolution 122-2018 Budget Amendment Jail $27,449
6. Resolution 123-2018 Salmon Creek Road Statler Bridge Replacement
7. Resolution 124-2018 Signing Authority Kayla Moses
8. Resolution 125-2018 Signing Authority Kellie Conn

Director Perry Huston updated the board on some news from Department of Ecology that created some miscommunications due to the Well program supervisor, Avery, saying the department would honor all those letters regarding drilled wells that have not been in beneficial use, then Director Huston would be a happy guy.

The board adjourned at 5:00 p.m.