RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

MARCH 6, 2018


The Okanogan County Board of Commissioners met in regular session on March 6, 2018, with Commissioner Chris Branch, Commissioner Andy Hover, and Laleña Johns, Clerk of the Board, present.

Chairman Commissioner Jim DeTro absent due to personal reasons.

George Thornton, member of the public arrived at 8:50 a.m. to take hand written notes.

Commissioners convened the board at 9:00 a.m.

Commissioners’ Staff Meeting
David Gecas, Perry Huston

Mr. Gecas explained the ATS service provider was determined to be sole source. He prepared a checklist and a resolution for commissioners’ consideration.

Motion Resolution 26-2018 Sole Source ATS
Commissioner Hover moved to approve resolution 26-2018 a sole source designation for ATS to provide DDC Controls Support for our Geothermal HVAC system. Motion was seconded, all were in favor, motion carried.

Mr. Gecas discussed an agreement that would allow our Sheriff to respond to mental health calls by OBHC. He said it could be tied into dispatch services and if it is done right the only liability would be on OBHC anyway if HIPAA was violated. Mr. Gecas explained equipment would be utilized that would prevent eavesdropper violations.

Mr. Gecas explained the City of Twisp has objections over invoices for criminal justice services. There is also concern where compliance with a public records request could allow transmission of information that is covered by the HIPAA act. Exceptions were discussed and what limitations could apply that would reasonably show that the requestor isn’t going to use the information illegally. An Attorney General legal opinion will be requested on definition of ‘confined’.

Mr. Gecas explained a reoccurring situation with regard to tribal members on reservation that are arrested. There are tribal officers cross commissioned to work with us, but he is unaware of it going the other way. Our Sheriff is cross commissioned with everyone but with the tribe it is one direction.

Director Huston requested executive session

Motion Executive Session RCW 42.30.110 (1)(i)
Commissioner Hover moved to go into executive session at 9:30 a.m. for 10 minutes inviting the Lanie Johns, Joe Poulin, Perry Huston and David Gecas to discuss legal matters to which the county may be a party. Motion was seconded, all were in favor, motion carried.

Executive session ended at 9:40 a.m. no decisions were made.

Commissioners directed Director Huston to draft a letter to Bassett Architecture regarding the fairgrounds bathroom issues that have been identified in order to give the company an opportunity to resolve the issues prior to calling on the bond.

Director Huston explained the Agriplex sewer backed up into the bathrooms as it occurs periodically when used by big events. He provided that there is cash on hand due to facility leases.

Commissioner Hover explained the meeting yesterday with the FAC regarding the WSDA grant applications and . What is the risk of allowing a club to use the facilities? Ms. Craig explained there is nothing to stop someone from filing a lawsuit even if the club has their own insurance. Other counties have contracts with clubs for use of county facilities. Has there been any formal documentation showing an official inspection of the grandstands? No, but Ms. Craig stated there was a walkthrough and the bleachers specifically were inspected, not the cover.

Update – Human Resources / Risk Management – Tanya Craig and/or Debi Hilts

Working on:
Loss report completed by risk pool, walk through sheriff range and county facilities.
Working on the VSO contract with Douglas County. Commissioner Hover would like Mr. Gecas to help write the document.

Jail Ceiling project documentation being sent to Mr. Gecas before sending it to engineer. Who at the county will take charge of this to ensure everything is done correctly. If that is what the board would like she can do it. Is she willing to take this on? Whatever the board directs. Commissioner Branch was okay with Ms. Craig managing this project.

Updated the board on Jail medical doctor who is starting soon.

Senate Bill 6015 wrongful death failed to pass the house and is very good news for counties in the state.

Dance permit fee and chart will need to be addressed as it has not been reviewed in many years and the Sheriff costs to process exceeds what is collected. Director Huston will help out.

Working with Public Works on truck driver claims. A burglary at the landfill happened, Ms Craig is waiting for a list of damages to see if crime victims insurance will cover the loss, since a laptop was stolen.

There was a life flight bill in the jail’s vouchers this week in the amount of $22,000. Commissioners asked about that. Ms. Craig stated she will investigate that charge and see if it can be reimbursed somehow. Commissioner Hover asked if the county can cover inmates under the county life flight insurance? Ms. Craig said she will contact life flight to check on costs, but she said it would certainly cost more than $30. The life flight charge was due to a Douglas County inmate and will be reimbursed later.

The Clerk of the Board provided her staff update. She discussed the need to provide public accessibility to certain documents on the county website, like interlocal agreements, resolutions and ordinances. The issue was brought back up recently, but she has been working on this with Central Services since 2013 without total success. She showed the board an example of the Skagit County website that is searchable recommending similar accessibility on Okanogan County website. She showed the commissioners an example of the county’s Dispatch site which is not searchable and provides lists and lists of links which is not user friendly and only complies with the law for filing interlocal agreements and doesn’t necessarily provide the public easy access.

The Clerk of the Board updated the commissioners on an upcoming public hearing for CDBG Public Services explaining the hearing will take care of both the closeout of the old grant and application of the new grant.

Commissioners discussed the Homeless Housing processes for funding the Housing Coalition proposals. Commissioner Hover discussed the LTAC application process and thought parts of that could be used for providing Affordable Housing funds.

Update – Public Works –Ben Rough
Engineer Thomson attending jury duty.

Ben Rough provided his agenda and discussed the items listed there.

Mr. Rough provided an update on open position status and recruitments. He discussed being ready to advertise for summer temp positions. 1st Monday in May would be the desired start date.

Mr. Rough explained general laborer wages and what those are based on he stated that that is still on the salary schedule but those positions did not get the same increase as others. He will work with Ms. Craig and will follow up next Monday with a document.

CDL Training MOU
The draft has been created and is being reviewed right now by the union.

Commissioner DeTro arrived at 11:10 a.m.

BOCC Grant Authorization
Does the board want to see the Grant Pre Approval Form authorized for the reimbursable requests for the e-waste reimbursements? It is not the same thing as a grant.

Mr. Rough explained the scale software costs would have to be paid two years in advance. Solid waste software is specifically exempt from the bid procedures. Public Works is ready to move forward with the software. It will help the transfer stations make changes to their order in real time and automatically updates the system. Skagit County utilizes the software as does other counties. Right now we pay $5,000 maintenance fee this new software will be $12,000 but the benefits are worth it.

SWMP Preliminary Draft
Ecology approves the plan. They have already provided comments on the plan. A hearing will need to be set soon in order to provide a comment period for the public. Parametrix will be invited to the meeting.

Building 3rd leachate pond so things will need to be moved to the south end. A retaining wall was suggested to hold everything in.

Solid Waste Comp Plan
There is a specific exemption in WAC specifically for solid waste programs. We may not utilize that.

Ellisforde Landfill Closure
WSDOE meeting resulted in discontinuing monitoring of the site well, but due to the well location it was later found additional monitoring is necessary. We will need to get more water testing of wells around the site. There may be wells that were not filled in when decommissioned. He isn’t sure if they are suitable. We are not spending any money there. If the testing is successful they would reconsider doing away with the monitoring. Our case was not strong enough when it was previously discussed with them.

Apple Maggot Area Quarantine Area
Mr. Rough explained we will need to discuss operational issues with Twisp when it comes to that.

Citizen Comment Period
No citizen provided comment.

Public Hearing – Supplemental Appropriation – Superior Court - $5,250
Commissioner DeTro opened the hearing up for comment, seeing no one to comment he opened up for staff report, seeing no one he closed staff and opened up to commissioner discussion.

Motion Resolution 25-2018 Supplemental Appropriation Superior Court
Commissioner Hover moved to approve resolution 25-2018 a supplemental appropriation regarding Superior Court in the amount of $5,250 for SC-SCMS system. Motion was seconded, all were in favor, motion carried.

Discussion – Comprehensive Plan Review – Perry Huston
Perry Huston, Char Schumacher,

The commissioners discussed the Comprehensive Plan vision statement and objectives. Commissioner Branch stated a future condition may be a place where there is plenty of work for everyone and everyone has an opportunity to be productive. The planning objectives will be used to help create the vision statement. Examples are welcome. Commissioner Hover explained he believes there is a 2009 version that he would like to review. Director Huston stated it must have been one of the original drafts.

The commissioners discussed each listed general planning objectives and offered their comments and changes.

Private property section was discussed as Director Huston explained he consolidated the private property rights section. The commissioners did not have a problem with that. Commissioner DeTro stated there is no reason to be redundant and it is a sensitive topic. Commissioner Hover explained if it was put in the beginning of the planning objectives, that it doesn’t have to be redundant but should be well noted. Commissioner Branch stated it is in the constitution, it is a law, and is standard in this country.

Population and growth section data was reviewed and discussed. Census data was used for the population projections.

The groundwater section and the five goals listed there were reviewed and discussed.

Commissioners reviewed the Resource Lands section. Some of the sections were changes around so the information flowed better. Director Huston discussed ways the sections might be rearranged.

George Thornton stated some of this doesn’t seem to be recognized. Some could be written differently because little things case by case determines the outcome.

Commissioner Hover asked that the plan be reviewed and the words Growth Management Act and Urban Growth Areas be removed where they can be.

Commissioner DeTro asked what our statutory review requirement is. Director Huston explained 2018 was the established year set for revisions.

The commissioners reviewed and discussed the mineral resource land sections and offered observations and changes.

Approve Consent Agenda
Commissioner Branch moved to approve the consent agenda items 1-8, as presented. Motion was seconded all were in favor motion carried.
1. Commissioners Proceedings February 26 & 27, 2018
2. Authorization to Call for Bids – Liquid Asphalt – Public Works
3. Bid Award – Public Works Truck Sander – Norstar Industries Inc.
4. Bid Rejection – Public Works Pickups
5. Cattleguard Franchise Renewals 2018: Tugaw, CGF# 88-73; Bullfrog Land Co, CGF# 10-74; Bullfrog Land Co., CGF# 11-74; Gebbers, CGF# 31-98; Gebbers, CGF# 35-73; Gebbers, CGF# N-215; Fox, CGF# 4-97
6. Notice of Completion of Public Works Contract – Energy Project-Ameresco Quantum, Inc.
7. Authorization to Purchase -14K Tilt Equipment Trailer-Public Works
8. Resolution 22-2018 Reconstitution of Senior Clerk Position

The board adjourned at 5:00 p.m.