RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

MARCH 5, 2018

The Okanogan County Board of Commissioners met in regular session on March 5, 2018, with Chairman Commissioner Jim DeTro, Commissioner Chris Branch, Commissioner Andy Hover, and Laleña Johns, Clerk of the Board, present.

Commissioners convened the board at 9:00 a.m.

Discussion – Homeless Housing Proposals and Allocations
Commissioners compared the cash on hand in the Homeless Housing fund against the Housing Coalition proposals as there was a gap of $30,000.

The Board discussed a need to develop a process for use of the Affordable housing funds. These funds can only be used for extremely low income persons with incomes at or below 50% of the area median income as outlined in RCW36.22.178. The process used for allocating Homeless Housing dollars could be used for allocation of the Affordable housing dollars.

Commissioner Hover asked whether or not enough funds are going directly toward helping individuals or if too much is used on administration costs. Commissioner Branch discussed the direct connection with other programs, and if trust in OCCAC is not there, then perhaps a third party should handle the solicitations for Homeless Housing funds RFP. Commissioner Hover discussed who would decide what goes towards administration costs versus direct costs.

Commissioner Hover would like to see the Housing Authority proposal cut by $30,991 which is the amount of the gap between Cash on Hand versus what is requested to be spent. It was thought the proposed project maintenance costs could be funded by other dollars that Housing Authority Okanogan County previously discussed.

Commissioners directed the Clerk of the Board to arrange a meeting with the Housing Coalition in order to create a process for allocating the Affordable Housing funds.

Motion Homeless Housing Fund Allocations
Commissioner Hover moved to approve the following funding for listed proposals for 2018 Homeless Housing funding:

* Oroville Housing Authority                     $26,935
* Community Action Prof. Srvs                $40,000
* Community Action Dir Srvs                   $30,000
* Room One                                               $10,000
* The Support Center                                $50,000
* Okanogan Behavior Healthcare            $20,000
* Housing Authority Okanogan County    $15,809

Motion was seconded, all were in favor, motion carried.

Briefing Among Commissioners – Discuss Individual Meetings & Schedule
The commissioners discussed individual meetings they attended to and meetings they are scheduled to attend.

Update – Pest Control – Dan McCarthy
Kent Kovalenko, Ben Rough,

Apple maggot is native to hawthorn and transported in infested fruit and established in the 1970. A trapping program was established in Washington. It was found to have already infested west of the cascade. It is also infested Spokane County and since then it has progressed. It is the purpose of the trapping program and was supposed to slow the process.

It has been successful in that it has slowed the movement, but the upper Yakama Valley and Kittitas county and parts of Chelan County are under quarentine. In 2008, Okanogan County identified an adult fly then it was sent to be scoped. It is a slow process and there is a lot of back log due to snow berry fly. When a positive identification is done Mr. McCarthy is notified. He discussed the treatment which has been successful which is cutting the trees down and spraying.

Another fly was found upstream from Carlton Twisp-Carlton Road is the hot spot. Positive trap catches were taken care of. Another fly was trapped in Riverside with several years going by without any trap catches. In 2014 he did not get notified until November with 18 positive sites identified, it was too late in the year to do anything that year. The sites were treated in 2015. The Pest Board is set up to protect commercial orchards.

In 2016, we had no more positive trap catches where commercial orchards are, but they still trapped some in the Methow. The quarantine protocol is two life stages of apple maggot.

In 2017, he was not notified until late Sept and there were 27 catches in upper Methow. They also collected fruit and took those to incubate pupa and one was found. He had been advising the Pest Board and Horticulture Association of the situation. It isn’t just the back yard trees, it is volunteer apple trees in the right of way of roads and everywhere. Native Hawthorn is a prominent species along the riparian areas.

He knew when the two life stages were found in the upper Methow there would be quarantine. A quarantine area has been proposed for the upper Methow with a buffer zone between Zahn’s and Carlton and he proposed to draw the line there.

Yard waste is a big deal when it is being hauled around the state in and out of quarantine areas and it turns into a trapping program. The material can be infested and it has been found to have maggots. He will see what is recommended by other Pest Boards who have experienced this. Commissioner Hover explained a conversation with an arborist about clean air and not wanting to burn so chipping or hauling to the landfill is the alternative. Soil can be contaminated too as the pupa drops out into the soil. Potted trees could have contaminated soil.

Mr. Rough discussed not taking woody debris at the landfill or developing a policy that addresses this. It is not known whether lawn clippings or dried leaves would also contain the bug.

Educational information was discussed and what should be provided to help the community understand the situation.

Engineer Thomson explained the Flap Grant is ready to be authorized. He stated it is the Flap Grant Application for federal access program grants to convert 1.7 miles of Tunk Rd to BST. Application 244,000 with a small match.

A grant for the Bonaparte Creek culvert replacement will also be repaired where the water runs over the roadway. It will be replaced with a 10-foot box culvert with square top. 13.5% match is just over $30,000.

Motion FLAP Grant-Tunk Creek Road BST
Commissioner Branch moved to approve the agreement for FLAP funding regarding Tunk Road BST and authorized the chairman to sign. Motion was seconded, all were in favor, motion carried.

Motion FLAP Grant Bonaparte Creek Culvert Replacement
Commissioner Branch moved to approve the FLAP Grant application for the Bonaparte Creek Culvert Replacement project and authorized the chairman to sign. Motion was seconded, all were in favor, motion carried.

Update – Planning – Perry Huston

Water Resource Inventory Area 49
RCW 90.82.060 and part 2 of ESSB 6091 (attached)

Director Huston explained several representatives from interested groups were invited today. He stated there was a need to go over the water resource inventory for area 49 and assess our next steps. Mr. Craig Nelson explained what work is included in that area. The Conservation District would review the watershed plan and provide assistance. What his recommendation is, is to get clarification on how deeply they should go into it. There are many things that were brought forward.

Department of Ecology Vanessa Brinkhouse, stated Okanogan County is going down the right path. Mitigation for rural uses is what it is about. Water banking is a big one and DOE will be tasked with figuring that out in the future. Commissioner Hover said for a county that has a lot of water rights tied into agriculture uses, there isn’t a way to transfer those rights to domestic. Can we make it easier to go through the process? Consumptive use is greater for agricultural uses than for domestic uses.

Director Huston stated a formal invitation will need to go out to begin to get this thing off the ground. Ms. Brinkhouse stated the goals are to improve habitat and water quantity. Director Huston said all WRIAs will have instream flow rules, and we have until 2021 to draft our statute. Ms. Brinkhouse doesn’t know how the money will be allocated.

Ms. Brinkhouse explained her position, she is still learning her position but will get feedback from headquarters once she has finished reviewing the WRIA 49.

Mr. Nelson explained who was identified as lead entity when it was formed before. Conservation District contracted directly with DOE at that time for phase 1. Then phase 2 was data gathering, phase 3 was development of the plan and they were lead entity with contracts directly with DOE.

The contract was discussed and we should be able to capture the time spent by each entity and back date it in order to do so.

Shall Director Huston continue gathering the initiating governments together? Yes. Commissioner Hover asked if we are competing against ourselves to create programs to enhance fisheries or enhance the watershed for exempt well use. Ms. Brinkhouse said there are opportunity to streamline goals.

Permit Well Tracking
Well logs and a well data base was discussed. Creation of a water well inventory was discussed. A report on water resource inventory was generated as a sample. (attached) It was discussed that the notice of intent could be tied to some other type of land use. The water inventory will be done in house. The notice of intent could be used to begin the research on whether or not there are water problems in that particular area. The Watershed planning unit will likely have some changes too.

Planning Website
Director Huston discussed the Planning website face page. It was getting really busy before so now it provides the links across the top instead of listed down the side.

Lake Management District
Director Huston stated he met with Noxious Weed board last week and they are interested in discussing with the commissioners their management of the district. Director Huston also wished to meet with the homeowners

Discussion/Work Session – Fairgrounds
Sam Buchert, Tracey Reagles, Katherine Maltais, Carol Sivak

Director Huston discussed the water rights of the fairgrounds and the possibility of drilling another well instead of fixing the one that is broken.

The fair advisory committee joined the commissioners meeting. Commissioner Hover explained a USDA grant is available for fairgrounds to use towards safety issues. More than one can be submitted, but there is a match requirement. He further explained the Sawdust Makers Union met with the board several months ago and was not preempted by the commissioners and they discussed their desire to donate the Lumbering Trust money towards the fairgrounds and not tie it specifically to an indoor arena.

Commissioner Hover is not sure what project is priority. He suggested a structural engineer to look at the grandstands to determine if there is any life left in them. Commissioner DeTro would like to know if the structure is sound enough

Tracy Reagles explained ideas that have been previously discussed. The county needs a facility that can host multiple events safely. The Jr. Rodeo goes to Stampede grounds and so does everyone else. There is no room left for equestrian uses. She would like to see a safe arena. The arena and race track is the priority for the fair committee as well as community members spoken to. The FAC agrees a better facility is needed. Commissioner Hover would like to put all the money into the facility in order to generate revenue that could then be used for other repairs and maintenance or a larger project.

Ms. Maltais explained if the race track is repaired, the Tribe would be interested in using it.

Commissioner Hover thinks some design work will be needed first, safety issues with track, safety issues with pens, and safety issues with area.

Commissioner Hover discussed what in-kind match can be used. He discussed the idea what they could do and how work performed by volunteers could be used as in-kind. Ms. Reagles explained many clubs have their own insurance coverage which is used where ever they perform. Commissioner DeTro explained the county is in a Risk Pool and if they won’t cover something then the county isn’t going to allow.

There are so many pigs being shown, it was suggested, the funds in Berg account be used to expand the pig barns. Commissioner DeTro stated the Berg Pavilion was built in a way that would allow sections to be added on.

Maltais said someone is needed on the grounds the majority of the time. She suggested someone live on site to attend to the RV camp ground. Commissioner Hover replied that a 5-day a week employee and a camp host for weekends would be adequate.

The commissioners said okay to beginning the process of forming of ideas and plans for the arena and working out from there. Mr. Buchert will do some design work with the long term big picture in mind.

Motion - Voucher Approval - Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the regular vouchers in the amount of $293,865.21 and Payroll vouchers in the amount of $1,027,372.82. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

Motion Public Health Voucher

Commissioner moved to approve the Public Health Vouchers in the amount of $39,703.52 Warrant numbers as cited on the attached blanket voucher list. Motion was seconded, all were in favor, motion carried.


The board adjourned at 5:00 p.m.