RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

MARCH 19, 2018


The Okanogan County Board of Commissioners met in regular session on March 19, 2018, with Chairman Commissioner Jim DeTro, Commissioner Chris Branch, Commissioner Andy Hover, and Laleña Johns, Clerk of the Board, present.

Review Commissioners Agenda and Consent Agenda
Commissioners reviewed the consent agenda items.

Briefing Among Commissioners – Discuss Individual Meetings & Schedules
Commissioners discussed their individual calendars and meetings they individually attended last week.

The board adjourned for lunch at 11:50 a.m.

Public Hearing-Nightly Rentals OCC 17A.270 –Director Perry Huston
Char Schumacher, Angie Hubbard, Dave Hilton, members of the public Verlene Hughes, Melanie Rowland, Lorah Super, and Emily Sisson, member of the public taking notes by hand.

Commissioner DeTro opened the hearing at 1:35 p.m.

Commissioner DeTro called for staff report. Director Huston provided the relevant documents showing markups of commenter Bill Pope. (attached)

Director Huston explained what sections changed. 1) Eliminated amortization, but all legal pre-existing remain; 2) Annual license –not permit review; 3) PD’s vested. The nightly rentals are allowed in PD where the PD allows them.

The assumption is that Public Health has also adopted their process including the requirement that all public health documents are in hand when the applicant applies with Planning Dept.

Dan Higbee stated one thing is the resolution that developed 180 days max. If those rentals became full time then that should be changed. From what he understands, the resolution did not require sprinkler systems so the board at the time established a 180 day time frame for renting the property. Mr. Higbee explained research before the 180 days was adopted in the resolution. Commissioner Hover explained building code changes will likely be adopted in 2020. If it does, that resolution can be rescinded at that time.

Director Huston explained some nightly rentals were found to not be paying their Hotel Motel tax to the department of revenue.

Commissioner Branch asked about licensing versus permitting and asked if insurance was also required? Yes, the planning commission had the same concern, but he is not sure what the certificate would look like as proof of insurance.

Commissioner Hover asked if a new PD with proposed nightly rentals, they would need to build that into their application and subsequent development agreement.

Commissioner DeTro closed staff report and opened up for citizen comments.

Natalie Kuehler, attorney representing some of the legal preexisting nightly rental owners. OCC 5.06.3 building permits clarification from requiring an inspection report to record. She explained what changes to an application would trigger the need for building permit. Proof of liability insurance, she doesn’t believe other commercial establishments are required to have the insurance and it is unknown why nightly rental establishments would be required.

Section 17A intention was to clarify 030A which doesn’t require certain areas to obtain the license. It is unclear who would be exempted requirements.

Commissioner DeTro called for other testimony seeing no one, he opened up to commissioners’ discussion.

Commissioner Hover discussed the suggestions. Director Huston stated it would make sense to take the building record out of the licensing requirement and put it under the conditions. It will be a onetime thing. Listening to the discussion under permit approval the site analysis should be noted. Some zones do require different compliances and it was suggested that it be specific to site specific conditions. Commissioner Hover does not believe other businesses are required to submit their liability insurance. He believes it too onerous and would be hard to enforce. He understands the intent of the recommendation. Commissioner DeTro and Branch believed that because other commercial businesses are not also required to have the insurance on file, that we could be putting ourselves in a situation. Commissioner Hover would like to know what the options are now. The commissioners believe they understand the issues and have addressed them in the draft. Director Huston will prepare clean documents consistent with the discussion.

Motion Staff Direction-Comp Plan
Commissioner Hover moved to direct staff to prepare the documents based on the public hearing comments. Director Huston explained what would be prepared. Commissioners discussed the details for further direction clarification. Motion was seconded, all were in favor, motion carried.

The audio recorder was turned off.

Update Planning- Perry Huston
Staff Dan Higbee, Angie Hubbard. Members of the public Verlene Hughes, Melanie Rowland, Lorah Super, Emily Sisson

SMP
Director Huston discussed the various comments received from DOE regarding the county’s Shoreline Master Program. There is a distinction between community and public access. Looking at our code community access would be people in developments; public access is the public at large. The tact the board took before was focused on public access. The DOE letter articulated the language to be used. We are in the 30 day period as March 2 is the date of the letter and that date starts the clock to either accept the changes or not. The previously proposed language actually came out of the advisory group and that information went to Planning Commission and now DOE is using it. Commissioner Branch explained how he sees the differences between community accesses versus public access. Provision to access the shoreline was read from the DOE comment letter for clarification. Commissioners discussed their viewpoints as they related to the accesses.

The board would like consistent language.

It was suggested that where the riverine designation was changed to rural, it should be changed to conservancy on the map. The board agreed to making changes to the map, as discussed, with track changes to the county’s public access definition for further review. Commissioner Hover explained his thoughts on the original cumulative impacts analysis having designations not included in the current SMP draft.

Next Monday, the SMP draft will be provided to the board, with accepted changes, conversion of map with tract changes to the county’s public access definition for review.

Proposed Communication Center
Mike Worden

Mr. Worden explained efforts to meet with interested parties for a future dispatch center. A bubble chart with the conceptual design was provided for the discussion. (attached) Mr. Worden provided details not rendered in the drawing with he idea leaving the north end to expand exterior walls in the future. The space was conceived with three floors that would house the Dispatch, Emergency Services, and Central Services. Dispatch would require antennas as noted on the roof top drawing.

More detailed information is needed from other counties who have dispatch centers. Grant and Klickitat Counties may have additional information. Critical infrastructure buildings sites should generally be much larger. The building is envisioned to be placed on the back corner of the VG Admin parking lot. The benefits are a clear site to two towers and are located next to the governing body. There were other benefits in terms of laying out additional fiber for central services for better connectivity. It is unknown whether or not the hillside can be worked on to provide required access.

Commissioner DeTro left this meeting at 3:05 p.m. to attend another meeting

Commissioner Hover explained the NEWC meeting will be held April 13 and this discussion is on the agenda. There is funding available to counties but access to the funds is not known at the time. The conversation among the other NEWC counties should bring out the possible sources.

The proposed vehicle work bay would provide indoor space to the radio tech and protect tools against the elements. Mr. Worden stated feedback from other counties is needed to find out how they addressed support spaces.

Director Huston discussed the Comp Plan publication 36.77.95 will not be the public hearing to discuss the final form, it will actually be set to receive comments on the interim controls. We have an extra public hearing in there specifically to discuss the idea or not for interim controls. That is in the works.

The vision statement was read out loud. Ms. Melanie Rowland commented that a rural lifestyle should be further defined. Commissioners believe it leads to inventory of critical areas must be in there. Commissioner Branch believed the language leads us to the other stages in the comp plan, the vision statement is merely a cue to get there.

The language in the identified sections including the discussed alternatives will be incorporated and provided to the board next week.

Motion Homeless Housing Agreement
Commissioner Hover moved to approve the 2018 Homeless Housing Funds agreement with Support Center in the amount of $50,000. Motion was seconded, all were in favor, motion carried.

Commissioners spoke to Leah McCormack about cash on hand sufficient to cover costs. Ms. McCormack replied that it will be close but there should be sufficient cash.

Motion - Voucher Approval - Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the regular vouchers in the amount of $97,001.20, and Payroll vouchers in the amount of $858,131.37. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

Motion Public Health Voucher
Commissioner moved to approve the Public Health Payroll vouchers in the amount of $30,560.91. Warrant numbers as cited on the attached blanket voucher list. Motion was seconded, all were in favor, motion carried.

The board adjourned at 5:00 p.m.