RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

MARCH 12, 2018

The Okanogan County Board of Commissioners met in regular session on March 12, 2018, with Chairman Commissioner Jim DeTro, Commissioner Chris Branch, Commissioner Andy Hover, and Laleña Johns, Clerk of the Board, present.

Review Commissioners Agenda and Consent Agenda

Legislative Update Call – Zack Kennedy
Zak Kennedy provided the Potts and Associates lobbyist legislative update. (attached) He provided what bills were signed into law and which were not this session. He said it appears legislators are working more with the local county officials to facilitate and foster the conversation.

Briefing Among Commissioners – Discuss Individual Meetings & Schedules
Commissioners discussed their calendars. A quorum of the board will attend a March 16 at 9:00 meeting at Twisp Works as it is the prep meeting to go over the Smoke Jumper Base issues to prepare for the April 24th meeting with Mr. Pena and Mr. Williams of USFS.

CANCELLED Discussion – Juvenile Architect Plans Presentation
Dennis Rabidou emailed and cancelled the meeting.

Public Hearing – Supplemental Appropriation – Capital Improvement - $153,850
Commissioner DeTro opened the hearing up to citizen comment, seeing no one to comment he closed to the public and opened up for staff. The Clerk of the Board explained that close out of the project was scheduled in 2017, but the final closeout meeting was rescheduled in 2018. Final project costs could not be processed by the county until after official closeout of the project.

Motion Resolution 29-2018 Supplemental Appropriation Capital Improvement
Commissioner Hover moved to approve resolution 29-2018 a supplemental appropriation with in the Capital Improvement fund 134 in the amount of $153,850. Motion was seconded, all were in favor, motion carried.

Isabelle Spohn, member of the public, arrived at 1:15 p.m. to take notes on her computer.

Attorney David Gecas arrived at the meeting at 1:30 p.m.

Update – Planning – Continued Discussion Comp Plan - Perry Huston

Motion Executive Session RCW 42.30.110 (1)(i)
Commissioner Hover moved to go into executive session at 1:32 p.m. for 15 minutes inviting David Gecas and Perry Huston to discuss legal matters to which the county may be a party. Motion was seconded, all were in favor, motion carried.

Executive session ended at 2:47 p.m. no decisions were made. David Gecas exited.

Discussion Comprehensive Plan Draft
Commissioners reviewed the Forest Resource lands and discussed language for alternatives. The timelines were actually behind, the timeline employed is 1) create draft for public review with advisory groups, staff. In the past, Okanogan County has been active in creating the first draft for public review. It gives people the impression we are in the adoption process but we are not. The first step in the review process will include a checklist and an EIS to quantify the things that lend itself to the plan.

Director Huston outlined the alternatives: 1) No Action-Current density lot size, current pattern. 2) Maintain density- decrease lot size (cluster) density near services. 3) Reduce density-Increase lot size, current pattern.

Commissioners considered the alternatives and discussed reallocation of densities to more appropriate places in regards to resource lands. Commissioner Hover discussed the population projections that were articulated by previous boards and it appears we are not meeting that model. He is not comfortable with the alternatives listed by the director.

Commissioner Hover discussed economic viability and stated he doesn’t see those things as alternatives, but rather would be in the plan itself. Commissioner Branch asked where it would make sense to allocate growth, if it is far away from services and goods, then how will development meet our standard of development. If the standard is lower but further away from the core services will it cost more to meet the standard than if growth is allocated closer to services? He wants to look at it from an economic standpoint. The control of urban expansion area size is based on available infrastructure but where are those plans? It should speak to maintaining public lands so funding is not cut by legislators. We should make sure the issues are in the plan.

Director Huston briefly discussed the comments and exceptions outlined in the received from DOE regarding our Shoreline Master Plan.

Discussion/Budget Work Session - Fairgrounds
Rocky King, Planning Secretary; Cari Hall; Leah McCormack; Debi Hilts; Joe Poulin; Pam Johnson; Tanya Craig

The group reviewed the Fairgrounds budget line by line to determine what was absolutely necessary for the needs of the facilities. Ms. Craig explained where funds would come from to pay the fairgrounds insurance in 2018. A special fund has been earmarked to pay for insurance and claims. The insurance cost went up in 2015/2016 by $1000 and the board asked why the increase. It was explained that liability insurance for vehicles and property insurance for property is based upon number of employees.

Commissioners discussed a bare bones budget that basically keeps the lights on. Ms. King explained the upcoming rentals that will generate the revenues needed to cover the basic costs of keeping the lights on. There is $45,000 rental fee that will be collected from the Fair that is all inclusive. Ms. Hall asked where the costs for paint to paint a building would come from, would that come from Facilities budget or is that cost part of the all-inclusive rent? Ms. Hall asked about the issue of handling money and who that would be? The fund would also be required to pay B&O tax, would the Fair pay their proportional amount?

Commissioner Hover discussed a full time position which would be called an Event Coordinator. That person would coordinate between the Fair Advisory Committee members and facility maintenance workers when needed. Director Huston warned the commissioners that the position would need to be flexible in order to address the work on off hours. He further recommended that if additional help is needed that the additional person not do the coordinating.

Treasurer McCormack explained that the Fair revolving fund would need a responsible person as signer on the account but then someone else would balance the account. Right now balancing has been done by Ms. Craig and the treasurer is a signer on the account. Ms. McCormack would feel comfortable if the event coordinator signed. She further explained her concerns about making the position exempt in that too many people may feel it is okay to work only an hour then go home. Commissioner Hover stated that is why there is evaluation criteria. The Clerk of the Board reminded the board of the State Auditor’s concern that no one was verifying that the employee was onsite working.

Director Huston recommended that there be a training plan with one person being the point of contact who would be responsible for verifying. Debi Hilts provided the job description for review. It is noted as an exempt full-time position. Ms. McCormack replied that it is an independent thinking position and that she would agree on a grade 16 or 18 range to be appropriate. Commissioner Hover directed that the position be posted. Ms. Hilts asked about filling temporary positions that are typically helping in the office and grounds maintenance. Mr. Poulin explained the grounds could utilize a maintenance person everyday all day. The group discussed the grounds maintenance needs and whether or not a temp position or a year round position is adequate.

Director Huston does not believe the grounds will ever pay for itself and said if we get close then that is acceptable. Commissioner Hover asked for numbers/guesses on fuel, small tools equipment etc…. that will be necessary moving forward.

Motion Interlocal Agreement-Okanogan Council of Governments –Various
Commissioner Branch moved to authorize the interlocal agreement for Regional Transportation Planning Organization as Okanogan County Council of Governments which includes membership from cities, towns and tribe within Okanogan County. Motion was seconded, all were in favor, motion carried.

Commissioner Hover explained once the agreement is signed by all participants that Okanogan County will adopt it via resolution.

Motion Letter to Dept. of Natural Resources Phil Rigdon
Commissioner Hover moved to authorize and send a letter to Phil Rigdon, Superintendent of the Yakama Nation (YN) Department of Natural Resources, regarding water database in Okanogan County especially in WRIA 48. Motion was seconded, all were in favor, motion carried.

The board adjourned at 5:00 p.m.