RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

JULY 31, 2018

The Okanogan County Board of Commissioners met for its regular session on July 31, 2018, with, Chairman, Commissioner Chris Branch, Vice-Chairman; Commissioner Andy Hover, Member; and Laleña Johns, Clerk of the Board, present.

Commissioner Jim DeTro was absent due to attending the WDF&W breakfast with the new Director, Kelly Susewind. He returned at 11:40 a.m. for the afternoon schedule.

Member of the public George Thornton taking notes.

Commissioners’ Staff Meeting
Joe Poulin, Perry Huston, Debi Hilts, David Gecas, Stella Columbia, Dan Higbee

Mr. Poulin reported on activities on the fairgrounds. He is bringing water to the south end via a ditch that will need to be dug for the lines. The pig barn asphalt will need to be repaired where the irrigation was fixed. Director Huston stated he spoke to BTO Varrelman as he asked about the release of his construction bond and he needed the county to release the project. Commissioner Hover asked he watch the expenses to try and keep them low.

Ms. Hilts explained Ms. Craig is out today. Ms. Hilts asked if the commissioners were in favor of cell phone discounts that are provided by Verizon for government employees. The bad part is that county employees with Verizon services cannot make calls from the courthouse, jail or admin. Any employee that uses Verizon can sign up, validate their work email or paystub, it takes about 1-2 cycles with around 18% discount. Commissioners approved Ms. Hilts inquiring of both AT&T and Verizon for the discounts.

Ms. Columbia explained the Search and Rescue are for sure not doing the gates this year. Commissioner Hover asked her to make some calls to secure a group to do the gates. He stated the county has about $6,000 for this service. She suggested the county consider online ticketing services. She stated people are using the horse stalls, leaving horses in stock pens without even letting staff know. They paid one night but not two. There were $160 worth of stalls used we only got paid $40 for. They come in late and leave early. She cannot always tell when someone is at the north end. The only gate that should be open is the RV main gate all other gates need to be locked. Ms. Columbia said people will drive through the main gate through the grounds to get to the horse stalls. Perhaps the fees schedule should be modified to require a cleaning deposit an extra day rent. The camp hosts are not monitoring for this type of use.

David Gecas reported on cases he is dealing with. One case is regarding foreclosure property where the land owner did not get the notice of foreclosure sale due to wrong address on file. He discussed code which have remedies that may need to be amended or updated. Director Huston stated he was working on amendments such as this where the remedy is not clear or typical. The amended interlocal agreements for building inspection services were discussed.

Director Huston provided the board with the Grant Application pre-approval form attached to the Dept. of Ecology Well Tracking System Grant. The amount of the grant is $60,000.

Motion Dept. of Ecology Well Tracking System Grant
Commissioner Hover moved to approve the Grant Application to the Dept. of Ecology for the Well Tracking System Grant and authorized the vice-chairman to sign. Motion was seconded, all were in favor, motion carried.

CANCELLED Update – Human Resources/Risk Management – Tanya Craig

Commissioner Branch left at 10:00 a.m.

Update – Public Works – Josh Thomson & Ben Rough
Ben Rough was absent.

Engineer Thomson provided his agenda and discussed the items listed there.

Engineer Thomson provided overtime report details. Commissioner Hover would like to minimize the overtime hours where possible. The report presented had the detail of what work and which employees are generating the hours and the project it has to do with such as seal coating, traffic striping, or clerical etc… Commissioner Hover thought monthly detail reporting would be sufficient. He has been receiving questions from the public about projects they see our public works staff performing. This information informs the commissioners well.

Maintenance and Road Conditions
Engineer Thomson explained seal coat schedule with the project ending up in the Methow next week. He discussed the use of the scaling’s from the airport resurface project and the amount of road the materials will cover.

Putting the culvert in at Windy Hill today.

Sinlahekin Road was originally estimated at $50,000 but now has increased to $120,000 and the project was mandated by WDFW for fish species. But, he did not know for which listed fish. There was something that changed after the fire with more run off and he agrees there should be a larger pipe in there. Part of the arrangement was that it must be completed this year. There are two areas one is the outlet from Blue Lake and the other one for Sinlahekin Creek.

Authorization to purchase the pipe will be forthcoming so the pipe can be ordered and permitting arranged for.

Buffalo Lake Rd CCT project
Engineer Thomson updated Commissioner Hover on this project. He explained the tribe has money for maintenance of the road, but a portion of the road is county jurisdiction. What are commissioners’ thoughts on turning jurisdiction over to them? Commissioners would like to know what they are proposing. Would the county entertain the request? Request of the Tribe to take over the road. In Commissioner Hover’s opinion, he would like them to turn over the right of way rather than us turning over jurisdiction. The road serves several lakes in the area.

The county owns a parcel of land around 6 acres that Buffalo Lake Road crosses. He will check out the property and determine if there is any good rock there. It would be ideal to find pit property that could serve Brewster area.

Peter Dan Rd. Slide Repair
Engineer Thomson updated Commissioner Hover on this project.

Hwy 7 Tonasket Bridge South-paving complete.

WATV Proposed Routes
Engineer Thomson recapped on yesterday’s discussion and direction received for the several roads discussed.

Portions of Keran Drive, Brewster Grange and Grain Elevator roads were discussed. These have a small paved segment that is 50 mph however it is only 50 mph because it was a paved section.

Engineer Thomson would first like to speak with the tribe about those proposed roads within the reservation.

He discussed the ORV/WATV differences. We are only opening up roads that are 50 mph or less.

McClure Radio Site
Engineer Thomson explained the damage done by a contractor who put in a building for the cell phone company. They said they did not do but would pay for the damages. It should be fixed by middle of next month.

Coordination w/Yakama Nation fish projects
Upper beaver creek
He met with Yakama nation on the fish project. One project they want to begin at Upper Beaver Creek. He met with them up there the majority is not close to our road, but where it is close to the road they intend to put wood structures which will protect the road even further.

Levees
Twisp levee has been in place since the 70’s but recently with changes up stream things are worse. There are some plans to address the levee as there are many who are losing property to the river further down. If the Colville to move the entire levee back on the property they acquired as long as the same level protection is provided. The Army Corp will do the modeling to ensure the same level of protection is planned for.

Road Files Scanning Project
Twelve boxes of road files were sent off to be scanned by Northwest Vital Records. It will be great to have them scanned and backed-up. LaserFishe will be the storage and retrieval program used. All road files must be in the engineer’s office at the county seat.

Consent Agenda
Authorization to purchase plows. The J shaped plow seems to be the preferred shape as it doesn’t push as much snow onto the windshield.

Citizen Comment Period
Treasurer McCormack and Pam Johnson

Commissioner Branch asked for public comment. No one wished to comment.

Treasurer McCormack explained an issue with manning the fair gates this year as Search and Rescue who previously attended to the fair gates said they would not do it this year. So another group will need to be secured. Treasurer McCormack explained she contacted Head Start to see if they could do it and they said not for $4,000. They could use the funds like a fund raiser as all their other money is dedicated to a specific purpose. She’ll see if they will do it for $6,400.

The Treasurer explained whoever takes on the responsibility of the grounds should also be responsible for the money, or FAC should designate their finance committee who would be tasked with the whole process. We need to get on this now to get it on a normal tract. FAC should coordinate with Stella on the event for the ticket taking. The treasurer does need to transition out of the responsibility, but not entirely as she is responsible for the money reconciliations. Her whole staff is involved taking shifts in order to make change, make deposits etc…. for the whole fair. She doesn’t want to do it any longer.

It was thought too many potential ticket sales would be lost if the gates did not open early (6:00 A.M.) Electronic tickets were discussed and the software needed to process them. Treasurer feels it will be more of a pain than it is worth. Little fees are taken out leaving less revenue for the fair. There are conveniences, but from the Treasurer’s standpoint it would not be advised. Commissioner Hover explained he wants to make it easier for the ticket takers and money collectors even if it does take longer in line. The treasurer was not in favor of the idea.

Discussion–Supplemental Employee Benefits–Colonial Life–Maria Salas
Debi Hilts introduced Maria Salas and Dale Witwer of Colonial Life

They are the largest voluntary benefit provider in the company. They are able to save municipalities a lot of time and money.

Ms. Salas asked what the county currently offers its employees in terms of supplemental insurance. Ms. Hilts provided the benefit carriers for our current supplemental benefits.

Colonial Life is able to enroll everyone electronically all at once, conduct dependent verifications, etc…..

Commissioner Hover asked how many people would be reached. Section 125 means everyone is offered the same thing. Everyone would be reached through the offer and can say yes or no at that time. The declaration is done electronically.

The benefit services were summarized. All commissioner questions were answered. What is needed is more information, cost breakdowns for the additional benefits, and side by side comparisons will be needed. They will follow up once the county has had a chance to review.

Motion Executive Session RCW 42.31.110 (1)(g)
Commissioner Hover moved to go into executive session at 2:35 p.m. for 15 minutes inviting HR Debi Hilts to discuss the performance of a public employee. Motion was seconded, all were in favor, motion carried.

Executive Session ended at 2:50 p.m. no decisions were made.

Approve Consent Agenda
Commissioner Hover moved to approve the consent agenda items 1-4 excluding item #5. Motion was seconded, all were in favor, motion carried.

1. Commissioners Proceedings July 17 and July 23 & 24, 2018
2. Contract – WA 911 Reimbursement Support E19-030 – Sheriff Dispatch Services
3. Bid Award – 6 Truck Plows – Northend Truck Equipment – Public Works
4. Letter – Federal Service Desk - SAM Entity Registration – Appoint Entity Administrator Laleña Johns
5. Letter – WA State Liquor & Cannabis Board – Rejecting renewal of marijuana licenses – Various Entities

The board adjourned at 5:00 pm.