RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

JANUARY 9, 2018


The Okanogan County Board of Commissioners met in regular session on January 9, 2018, Chairman Commissioner Jim DeTro, Commissioner Chris Branch, Commissioner Andy Hover, and Laleña Johns, Clerk of the Board, present.

George Thornton, member of the public, arrived at 8:55 a.m. taking hand written notes.

The board convened at 9:00 a.m.

Motion Executive Session RCW 42.30.110 (1)(i)
Commissioner Hover moved to go into executive session at 9:05 a.m. for 20 minutes inviting DPA David Gecas and Perry Huston to discuss legal matters to which the county may be a party. Motion was seconded, all were in favor, motion carried.

Executive Session ended at 9:25 a.m. no decisions were made.

Commissioners’ Staff Meeting
Debi Hilts, Tanya Craig, David Gecas, Joe Poulin

Ms. Craig explained what cross training is occurring with Ms. Hilts. She is learning how to process claims and has completed her first one. She is also going to be processing vouchers. Ms. Hilts would like to discuss the fairgrounds and suggested a study session with Joe Poulin and those involved to discuss how it will work. Does the board have an idea about the position start? Traci Walker with the State Auditor’s office will be coming in to discuss the transition. Until we get our revenue stream sorted out the position should not be advertised until a critical path is established to transition.

Commissioner Hover discussed the huge building and the cost to heat it and asked why anyone would put radiant floor heat in such a hug building. It costs around $800 to fill the tank. If we put in a dropped ceiling or provide some fans it would help. Commissioner Hover suggested renting a couple heaters to take the edge off during events. He envisions a full time farmers market, something for kids, indoor rock climbing, miniature golf etc…. to on the weekends. A steady source of income is needed year round. Being able to take reservations and credit cards is important to people so they know they have a place to stay. Ms. Craig suggested a moveable wall partition that would make a smaller space. Director Huston suggested a better heating system and better kitchen then people would be more likely to rent the space. The stuff in there is not correctly functional. Ms. Hilts will attend the meeting with Traci Walker regarding the fairgrounds as Tanya Craig is unavailable. Commissioner Hover thought Joe Poulin should also attend.

Joe Poulin is working on product inventory to determine where to disburse between the buildings. He is sorting out how those costs will be divided. He recently purchased a tank and boom for spraying de-icer, weeds, and mosquitos.

Director Huston discussed the Public Health Charter and how those members are selected and appointed. He provided the board with the 2015 memos regarding the charter. Alternates were discussed and who those recommendations come from for appointment. Director Huston interpreted the intent of the law to mean there could not be alternates appointed.

Commissioner Branch arrived at 9:55 a.m.

Director Huston discussed the expense of the port a potty placed on the Whistler Canyon parking lot. Originally, the Back Country Horsemen Assoc. had placed the potty there and costs were alternated between the county and the Horsemen. He asked for direction on how the board would like to handle it. There was also a Grant award that was not used, stated Commissioner Branch. Commissioner DeTro would like to explore other grant opportunities to pay for trail costs. Trail utilization is way up.

Update – Human Resources/Risk Management – Tanya Craig and/or Debi Hilts
The HR/RM update was given during staff meeting time.

Update – Public Works – Josh Thomson, Ben Rough
Engineer Thomson called in that he would not be in attendance.

Ben Rough and commissioners reviewed the Lake Management District proposed map and discussed the various parcels on the shoreline.

Mr. Rough discussed completed recruitments for the Finance Technician position the Engineering Tech/Engineering Tech Assistant position. Mr. Rough stated the finance position was filled and he would like to offer the Engineering Tech/Engineering Tech Assistant position to someone with lots of experience and desire to live here. Mr. Rough would like to start him at step 4 due to his experience but needs the commissioners’ approval for that. The personal manual states that elected officials can make the decision but contracted department heads need commissioners’ approval.

Motion Authorize Engineering Tech/Engineering Tech Assistant position at step 4
Commissioner Hover moved to authorize Ben Rough Public Works to offer the Engineering Tech/Engineering Tech Assistant position to the applicant starting at step 4. Motion was seconded, all were in favor, motion carried.

Solid Waste Management Plan review has been completed by the committee and will finalize the plan and SEPA checklist in the next couple weeks. He will coordinate with Perry Huston on that.

SWAC discussed the tipping fee at their last meeting and they will put together a recommendation for commissioner review in April and if approved begins the 90 day window for notification to commercial haulers for implementation around August. The county side of the situation is different. For a long time, Solid Waste is viewed as a profit maker, but it is not. The expenditures exceed the revenue so the SWAC felt adjustments should be considered to ensure sufficient revenue is received for expenses incurred. A meeting with the commercial haulers has been done and they offered many good suggestions and asked good questions.

Board of Health 1234 S. 2nd Ave, Okanogan, WA 98840
Commissioners attended the Board of Health meeting today.

Motion - Voucher Approval - Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the regular vouchers in the amount of $116,986.34 and Payroll vouchers in the amount of $997,408.10. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

Motion Public Health Voucher
Commissioner Hover moved to approve the Public Health Vouchers and Payroll in the amount of $41,313.85. Warrant numbers as cited on the attached blanket voucher list. Motion was seconded, all were in favor, motion carried.


Citizen Comment Period
No public wished to provide comments.

Motion Letter of Appointment–Board of Health -Wright
Commissioner Hover moved to approve the appointment of J.A. Wright to the Public Health Board representing the public health industry for a term of 4 years. Motion was seconded all were in favor, motion carried.

Motion Methow Valley EMS District
Commissioner Hover moved to adjourn as the BOCC and reconvene as the Methow Valley EMS District. Motion was seconded all were in favor, motion carried.

Commissioner Branch moved to approve the Methow Valley EMS District 2014, 2015, and 2016 district accountability audit entrance letter and directed the Clerk to send it to Jessica Stang at the State Auditor’s office. Motion was seconded, all were in favor, motion carried.

Commissioner Branch moved to adjourn as the Methow Valley EMS and Reconvene as the BOCC. Motion was seconded all were in favor, motion carried.

Motion CDBG Public Services Grant Request #4
Commissioner moved to approve the CDBG Public Services grant request #4 in the amount of $3,005.98 for the month of December 2017 and authorized the chairman to sign. Motion was seconded all were in favor, motion carried.

Motion CDBG Housing Rehabilitation Grant Request #7
Commissioner moved to approve the CDBG Housing Rehabilitation grant request #7 in the amount of $20,711.53 for the month of December 2017 and authorized the chairman to sign. Motion was seconded all were in favor, motion carried.

Motion Contract CRP #9437-06 HWY 7 Bridge S-Selland Construction Inc.
Commissioner Hover moved to approve the construction contract with Selland Construction Inc. for CRP No. 9437-06 Highway 7 (Bridge South). Motion was seconded all were in favor, motion carried

Approve Consent Agenda
Commissioner Hover moved to approve the consent agenda items 1-5, as presented. Motion was seconded all were in favor, motion carried.
1. Commissioners Proceedings January 2nd, 2018
2. Contract - E18-028-Amendment A - E911 WA State Military Dept.- Communications
3. Contract – 2018 LTAC Marketing & Promotions – #18-008 Grand Coulee Dam Area Chamber of Commerce
4. Authorization to Purchase – Pickups – Public Works
5. Authorization to Purchase – Dump Trucks – Public Works

The Clerk of the Board asked for direction regarding the 2018 DMO contract. Did the Board wish for the DMO to report quarterly or twice annually? The board thought it worked well last year with only two meetings. They agreed that was fine. She also informed the board that all LTAC agreements had been overhauled for 2018 and that both DPA Gecas and Risk Manager Craig reviewed and approve the form.

The board adjourned at 4:45 p.m.