RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

JANUARY 22, 2018


The Okanogan County Board of Commissioners met in regular session on January 22, 2018, Chairman Commissioner Jim DeTro, Commissioner Chris Branch, and Laleña Johns, Clerk of the Board, present.

Commissioners convened the board at 9:00 a.m.

Review Commissioners Agenda & Consent Agenda
Commissioners discussed legislative issues.

Discussion – Prosecutor Staffing – Commissioners
The commissioners discussed the Prosecutor’s request to increase the chief criminal deputy position from Grade 41 to Grade 45 which is the same as the Chief Civil Deputy position compensation. There is currently about a $10,000 per year difference. Commissioner Hover asked whether a salary survey was done on the Chief Criminal position. The Clerk of the Board stated Human Resources might have that information. The information was provided to the board and they discussed the salaries of what other comparable counties pay their Chief Criminal Deputy. It appeared that Okanogan County is within 97-112% of the range. No motion memorialized the discussion.

Legislative Update Call – Jim Potts, Zack Kennedy
Jim Potts called in and provided his update.
He explained that both the House and Senate passed Hirst legislation (SB 6091), a capital budget, and related bond bill. The Governor did sign the Hirst bill as it passed out of the houses so now we can move forward with the rest of the issues facing the legislature this short session. The bill didn’t meet all of either camp’s needs but it seems to be a satisfactory compromise for the groups at the table. It appears the low is at 111% of average and the high is at 96%. The board felt the compensation was adequate based on the survey of like counties.

Discussion – Juvenile Update – Dennis Rabidou
Sabrena Smith, Dennis Rabidou

Mr. Rabidou discussed bills before the legislators this session that were dropped and bills that are being considered. He further discussed the impacts to the courts.

Mr. Rabidou explained he intended on presenting some other information but decided against it at this time. He asked what is happening with the sales tax account #160 because Juvenile Dept. wants to purchase a vehicle. Would the needed funds come from the vehicle reserve fund? Mr. Rabidou explained the process. It typically takes two or three months to receive a vehicle once it has been ordered and it is paid at when vehicle is received. Commissioner Hover explained he asked the Sheriff to wait until taxes start coming in and he would like Juvenile to also wait to purchase a vehicle until funds are received. A line item might be needed to transfer the funds once they do start coming in. Mr. Rabidou asked if reserve funds could be moved into #160 until the sales tax revenue comes in so he can purchase the vehicle? Commissioner Hover thought that could be considered. Purchases from the state contract were found to not necessarily be cheaper than the local vendors because there is no cost for vehicle delivery. Commissioner Hover stated he would rather purchase locally whenever possible, but understands the department’s needs. Mr. Rabidou stated he would look at the options for later purchases and see if it would be affordable.

Ms. Smith explained how she is tracking the expenses that would be billed to fund #160 in order to pay back current expense. She stated it takes twice the amount of work to track the costs since she has to pay from one then get reimbursed from another. It will only be necessary for the first half of 2018 until there is cash to use in fund #160. For now she was requested to continue to pay for copier type contracts from the previously used BARS code in order to determine the difference between building maintenance and office administration type costs.

Mr. Rabidou inquired about file storage areas in the Admin Building where the Prosecutor stores files on the first floor. The Clerk of the Board explained if the commissioners decided to rent the Hancock building to Noxious Weed and Extension offices those offices would open up and could provide space for the security officer and a place to store files, or something else….

Mr. Rabidou discussed the proposed 2012 complex expansion plan ($19 million) that would address courthouse security. With it built out, the extra space could be used for a courtroom, clerk, etc.… there are more options to add to it. Mr. Rabidou asked if the board would like him to present the proposal at another meeting? Mr. Rabidou said the plan shows Detention would be a 20 bed facility. Commissioner Hover asked if we could rent extra beds to other counties to derive revenue. It depends on the needs of other counties. Ferry County would need a minimal amount of beds. Grant County too. He thinks based on implementation of juvenile laws, and numbers going down, he feels 23 beds would be fine with three being specialty rooms. He would like good programing space too. A meeting for the presentation was scheduled for February 12, 2018 at 10:00 a.m.

Katie Haven, member of the public taking hand written notes arrived at 10:30 a.m.

Mr. Rabidou discussed Courthouse Security. He explained the group met on Friday but achieved slow progress. He explained the group is still looking at a model from Seattle Marshal’s office and still looking at how it works. Policy and Procedures were discussed. The Sheriff has not participated in the safety committee meetings. Mr. Rabidou asked what the commissioners envision and what the Sheriff thinks about being the general agency of authority. Commissioner Hover asked about the jurisdiction of the officers. Mr. Rabidou replied Seattle PD is the general agency of authority for the Seattle Mixed Court Marshals that was established by ordinance the authority for special commission by the council. This allows the Marshal to perform the functions and duties as assigned by courthouse security. There would no requirement to work afterhours, and no outside training beyond the scope of the courthouse and firearms training. The Marshal would work with the judges and be supervised by the Superior Court Administrator. Mr. Rabidou believes a meeting with the Superior Court Judges, Sheriff and Commissioners to discuss creating a Courthouse Marshal should be scheduled. It would be good to know whether or not Sheriff Rogers is amiable to being designated the general agency of authority.

Mr. Rabidou thanked the board for their time and exited the meeting room.

The board adjourned for lunch at 10:55 a.m.

Commissioner DeTro and Hover exited the room.

Ms. Haven asked Commissioner Branch if the county would consider videotaping the meetings and whether or not we could post the video on YouTube. Commissioner Branch thought people would be less inclined to speak their mind then if the meeting wasn’t filmed. She said it is a whole other thing to be able to see and hear the discussion. Commissioner Branch did not have a problem if someone from the public videotaped the meetings. The Clerk of the Board explained if the county video tapes its meetings those tapes would have to be posted in their entirety versus someone from the public able to edit and only post a version of the whole tape. It does provide a certain level of accountable.

Commissioner Branch discussed, with the Clerk of the Board, a Local Records Grant Program application notice that he received from Noah Reandeau with Governmental Affairs. He wanted to know if there was a need for funds such as these. The Clerk of the Board pointed out that the county hasn’t used its recording fee revenue in many years and those funds appear to supplant the general fund and are not being utilized for preserving historical documents or providing funds for a preservation program. The revenue is collected, but not used. Her concern was that it may appear the county has funds already it is not using for preservation of historical documents, so why should the state approve a grant when the county isn’t using what it already has? The Clerk also discussed that she received an inquiry from other county clerks about how the funds were handled. The Clerk of the Board then inquired further as to how those counties dealt with the recording fee dollar for preservation of historical documents. Many receipt the revenue into a special fund and expend it from there so the funds are more clearly tracked and used by commissioners for the preservation of historical documents or programs. Commissioner Branch expressed that this issue needs to be better understood because we would be remiss if we did not take advantage of the grant opportunity given the recent discussions regarding records retention. Commissioner Branch expressed that this issue needs to be better understood because we would be remiss if we did not take advantage of the grant opportunity.

Update – Planning – Perry Huston
Members of the public Lorah Super taking handwritten notes & Katie Haven taking notes on her computer.

Comp Plan
Angie Hubbard, Jim Anderson, Building, Dan Beardslee via telephone conference
Director Huston explained the 2012 draft had gone through legal review and then morphed into the draft that was adopted in 2014.

This draft includes the water section so table of contents was modified and that section added. What we have is a boiled down draft consistent with legal advice given and takes into account the water section. One thing that is still to be considered is resource designation and criteria. The criteria may be weighted, but previous board weighed ownership public or private to apply designations but it was determined to be harder to defend. Director Huston explained the criteria found in statute and this course puts resources designations on the Comp Map. Resources with Long term commercial significance and where those areas would be whether rural or urban. Commissioner Hover asked if the designations could overlap. Director Huston replied, from a policy level, they do overlap such as for agriculture to set aside property for production allowed in all zones even rural designations. There are certain legal things that we must meet. We have the analysis of the Farm Bureau that determined the number of acres needed, and we are well ahead of that.

Commissioner Branch stated that the resource land designations were not intended to address public lands; therefore, he suggested that we at least comply with the intention of the “Act” (i.e., Growth Management Act) He felt that we really don’t achieve anything by designating public lands. Director Huston stated that forest lands could convert to other activities or agriculture lands is part of it, but the amount of the designation area needs to support the industry. Commissioner Branch pointed out that we have to designate but not regulate and if we had to protect/regulate we would still have options as to how that was handled.

Commissioner Branch would like to know what case laws and examples are out there regarding resource lands with commercial long term significance. He doesn’t necessarily see a problem designating public lands but questions what we expect to gain by doing so. Commissioners discussed their views on the resource designations Commissioner DeTro pointing out that there needs to be this discussion in the Comp Plan to establish a basis for “Consultation” with Federal agencies. Commissioner Branch suggested that we add a section for that purpose and identify our objectives in how we designate to address the fears of such designation of private land especially in light of the potential that we would someday fall under the Act. Commissioner Hover was in agreement that this might be a way to go.

Title OCC 20 SSB 6091
Director Huston discussed the bill and how it would relate to our decisions. WRIA 48 explicitly regulates exiting wells.

WRIA 49 does not explicitly regulate exempt wells.

Director Huston discussed how it would affect both WRIAs.

Hearing Examiner Dan Beardslee via telephone conference call commented on the per connection language and what was meant by it. There has always been confusion the exempt well status and what the maximum annual average withdrawal is and how that is calculated.

Mt. Hull Restoration Project
Director Huston explained Tonasket Ranger Reidy gave notice of the project January 2 regarding scoping for the project. Proposing an excessive amount of roads to be closed was a previous concern of the board. The Board may wish to comment once they have reviewed the project details. Commissioner DeTro believed decommissioning the Forest Service roads would diminish the number of possible timber sales as access will no longer be allowed on the decommissioned roads.

Hearing Examiner Annual Report
Director Huston provided the hearing examiners annual report. He went over the information with the board. (attached) He discussed the OCC 2.65 amendments that were requested for reconsideration.

Fairgrounds Facility Budget
Joe Poulin, Debi Hilts
Director Huston explained he discussed the combination with the State Auditor. The fund created would be Fairgrounds Fund 001.028. A resolution was drafted and the transition would be effective February 28, 2018.

Staff would like to know what their role is in terms of the Fairgrounds expectations. Commissioner Hover stated the events coordinator would manage the office, setting up reservations for RV, events, and making sure there is coverage for the events. Maintenance would ensure all physical things are completed, and work with fair committee to ensure their needs are covered. The maintenance portion of the grounds work would be done by County Complex maintenance after coordination with events coordinator. A job description would be needed for the coordinator. The Clerk of the Board is currently supervising the Maintenance Coordinator. Commissioner Hover stated there will come a time when the Clerk of the Board will not be able to attend to and his hope is to fade out that responsibility of the Clerk supervising the Maintenance Coordinator. A cohesive effort will be needed to delegate the responsibilities. Maintenance staff would cover Fairgrounds maintenance needs as well as the needs of the rest of the courthouse complex. The events coordinator would be the first point of contact between the Fair Advisory Committee and then the coordinator would relay what needs to be done to the Maintenance Dept. Mr. Poulin believes in addition to current staffing another Maintenance person will be needed to attend to just the fairgrounds needs. Trustees used to be utilized to fill the staffing gap during fair time, but they are no longer available outside of the fair time. If one summer temp and one full time employee were hired, Mr. Poulin believes that would be sufficient coverage to start with.

Ms. Hilts asked for the posting timeline. Director Huston suggested working up the budget numbers, sit down figure out the new department numbers, work with Cari Hall to lay it out so it can be effective February 28, 2018. That way we know what we are posting. Ms. Hilts stated another maintenance person would require bumping up the maintenance budget to cover the additional costs. The job description should include language that the position would work both courthouse complex and fairgrounds.

Commissioner Hover said $36,000 would be where he thought the event coordinator position would start. Ms. Hilts thought the position would start in the low $20,000. The position tasks and responsibilities should determine the pay scale. He wants to take it slow and see how many apply.

Spencer King arrived at 3:45 p.m.

WATV Road Closures
Ordinance Operating Off Designated routes-Illegal
The public hearing is scheduled on Monday, February 5, 2018 at 1:30 p.m.

Motion Tonasket Ems District
Commissioner Hover moved to adjourn as the BOCC and reconvene as the Tonasket EMS District. Motion was seconded all were in favor, motion carried.

Commissioner Hover moved to approve the Voucher certification and authorize the Tonasket EMS District monthly vouchers to be paid in the amount of $21,700. Motion was seconded, all were in favor, motion carried.

Commissioner Branch moved to adjourn as the Tonasket EMS and reconvene as the BOCC Motion was seconded all were in favor, motion carried.

Director Huston explained he received comments from departments regarding the Board’s upcoming goal setting session. The departments were asked what their priorities were in 2018 and list them. When does the board wish to have that discussion? Commissioners would like their goal setting work session to include the department heads. The Clerk of the Board will poll the departments to see what day of the week will have the most attendance.

Mr. King asked about current WATV bills being considered by legislators.

Commissioner Branch explained he received a grant application notice from Tanya Craig about grant funds that could be used for preserving historical documents, purchase of technology tools, and funding to organize file rooms. He asked her about the recording dollars we already collect and whether the application for the grant funds would be considered if the county wasn’t using those preservation dollars. Ms. Craig will provide the Attorney General opinion as it was thought Ms. Cari Hall had obtained one when the Clerk of the Board previously discussed the issue with her.

Review Meeting Minutes

The board adjourned at 3:00 p.m.