RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

JANUARY 16, 2018


The Okanogan County Board of Commissioners met in regular session on January 16, 2018, Chairman Commissioner Jim DeTro, Commissioner Chris Branch, and Laleña Johns, Clerk of the Board, present.

Commissioner Andy Hover away on personal business.

George Thornton arrived at 9:00 a.m.

The board convened at 9:00 a.m.

Commissioners’ Staff Meeting

Joe Poulin discussed ATS being a possible sole source vendor for maintenance of our electronic controls of our new energy system. They designed the control system and submitted a quote for maintaining it. A signed letter will submitted from ATS that will help make the determination. DPA will review and provide his advice as to whether the vendor is sole source.

Mr. Poulin submitted a bid from John Deere for a slide in truck sprayer for deicing and weed spraying of large areas around the county complex. The quote was for $599.86. Originally a bid was received that was closer to $2,500, but Mr. Poulin solicited a quote from John Deere which was much lower.

Mr. Poulin explained Rylan Springer, Maintenance Custodian, has been using his personal phone in order to use the facility dude program which provides him with work requests. Mr. Poulin explained Mr. Springer would like to receive a stipend. Commissioner DeTro explained his phone could be subject to a public records request and all his emails are directed through the county system and he doesn’t do texting on his phone. Mr. Gecas explained personal cell phone use and public records requests. Ms. Craig stated most likely the text messages would be the only information created on the phone because email is on the county server.

Ms. Craig updated the board on Teamsters Union Contracts she is reviewing. She is reviewing the final drafts and hopes to obtain the board’s signatures in the near future.

Mr. Gecas updated the board on several cases he is dealing with and case law he is researching. He is reviewing a draft agreement for District Court for credit card payments.

Director Huston explained his Growth management act review for subsection 2 applicability.

Director Huston discussed a draft resolution he emailed out for county review to place the Fairgrounds fund 127 under Current Expense 001 that.

Director Huston discussed SB 6091 regarding Hirst responsibilities that Senator Hawkins would like comment on. It doesn’t appear that the bill does what needs to be done to fix some of the issues we are finding as we process/apply land use rules. Commissioner DeTro stated the bill was discussed at the NEWC meeting last Friday and it was determined the bill did not address all the concerns and only offered a band aide. He said Wes McCart would be testifying at LSC about the issue.

Commissioner DeTro signed the annual Delegation of Authority for the Canvassing Board for 2018.

Finance Committee Meeting – Leah McCormack, Laurie Thomas, Cari Hall
Juvenile staff Dennis Rabidou and Sabrena Smith

Treasurer McCormack provided the finance committee agenda and information packet. She explained the compliance letter for the annual certification per RCW 36.48.010.

Treasurer McCormack explained the misc. fund balances and the need to budget carry over accurately. Ms. Hall replied that the budget process should include review of the misc. funds balances in November so the estimate is closer.

Treasurer McCormack explained which departments received current expense revenues such as Drug Taskforce, Emergency Management and Public Health.

Ms. Hall explained the Advanced Expenditures fund and what the function of the fund is. The Non Departmental fund is the hardest to guess the amount of carryover. The 2017 revenue and expenditure reports were reviewed and discussed. The balance sheet showing both the Treasurer and Auditor books balanced was reviewed.

Treasurer McCormack discussed the Fairgrounds Resolution that would bring Fairgrounds fund 127 under Current Expense. Ms. Thomas stated she is against combining the Fairgrounds with Current Expense due to the strain already upon Current Expense. It was thought not to be a good idea because the Fairgrounds is not sustainable on its own and it will put further burden on Current Expense. Treasurer McCormack thought another maintenance person will be needed creating further costs, and she advises it will be necessary to provide those funds. Commissioners discussed the pros and cons of the situation and believed a further discussion with Commissioner Hover present should happen before deciding.

Commissioner Branch discussed the voting Bill position and attached amendments alternative voting methods. Auditor Thomas explained there is no way to administer the elections consistency.

In coordination with the Assessor, a letter will go out to newspapers and with tax statements explaining the impacts of property tax situation.

Update – Public Works – Josh Thomson, Ben Rough

Ben Rough provided his agenda.

Mr. Rough discussed the listed items.

Open Position Status
The position of Finance Tech was filled and that person is starting this week.The Engineering Tech position was offered to the best applicant but they declined.

Solid Waste Tipping Fees
Feb 5 SWAC meeting will go over the budget and membership representations. Mr. Rough hopes to see the meeting well attended.

Mr. Rough stated Kent Kovalenko, Solid Waste Manager, is addressing the notices of SWAC meetings and tipping fees discussion.

Commercial Hauler Meeting
Mr. Rough updated the board on the meeting.

Metal & Appliance Salvage
The group discussed metal salvage.

SW Leachate Pond Update
Mr. Kent Kovalenko and Mr. Rough visited the pond and they were both surprised how quickly it has filled. We will have to try and evaporate more leachate during the summer. It really goes to show how much an additional pond is needed. Both ponds are about 2/3 full right now.

Snow Grooming
It is too wet, due to rain, to groom the trails.

Union MOA’s was sent to the Union for review and a response isn’t expected until next week or so.

The Solid Waste scheduling issue is expected to show up this week.

Engineer Thomson provided his agenda and discussed the various topics listed.

Road and Maintenance issues
Engineer Thomson provided his update on road issues.

There was a county truck on its side yesterday in the ditch. There was no injuries and there was minimal equipment damage.

Elmway and Mazama Levees USACE projects
A meeting with Elmway and Mazama Levee residents will take place soon on what a levee does etc…. The county needs support from the locals in order to move forward with repairs.

WATV Route signing
Engineer Thomson stated he is still discussing the issue with DOT. They are asking why we are signing, there is no approved signs for WATV Routes and no other counties are signing right now. It was hopeful they would accept a standard for the signs. Engineer Thomson provided DOT with a justification summary and description of our WATV sign.

Engineer Thomson discussed the items listed on the consent agenda. He answered any questions of the board. The pickup truck orders will likely be done this month. The Fleet Manager is studying fuel costs savings.

SRS update. This legislation is still up in the air.

Was the OCOG interlocal agreement signed or not? Engineer Thomson will check with Commissioner Hover when he returns to the office.

Approve Consent Agenda
Commissioner Branch moved to approve the consent agenda items 1-11, as presented. Motion was seconded, all were in favor, motion carried.
1. Commissioners Proceedings January 8th & 9th, 2018
2. Contract – Purchase Three Public Works Dump Trucks – Mobile Fleet Service
3. Agreement – Conconully Sewer Consulting Services – Century West Engineering
4. Certification – 2017 Title III Funds
5. Appointment Letter – Brewster Flat Irrigation District – Siri Tift
6. Current Expense Levy Certification 2018
7. Road Levy Certification 2018
8. Resolution 2-2018 Current Expense Tax Levy Collections 2018
9. Resolution 3-2018 Road Fund Tax Levy Collections 2018
10. Resolution 4-2018 Road Levy Shift 2018
11. Resolution 6-2018 Ad Valorem Tax

Motion - Voucher Approval - Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the regular vouchers in the amount of $26,928.36 and Payroll vouchers in the amount of $913,344.01. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

Motion Public Health Voucher
Commissioner Branch moved to approve the Public Health Vouchers in the amount of $30,346.32 Warrant numbers as cited on the attached blanket voucher list. Motion was seconded, all were in favor, motion carried.

Citizen Comment Period
Maurice Goodall

Maurice Goodall explained the emergency notification system and what happens when there is an emergency. He thought this information necessary after the Hawaiian system mistakenly notified the public about an incoming ballistic missile. Mr. Goodall explained how the mistake happened and the difference between our system and Hawaii’s system. He stated he has steps in place to reduce possibility of an incorrect notification.

Everbridge provides several ways to contact the public when there is an emergency and those notifications come through either the local system, Public Opt-in alerts using 911 phone numbers. The Presidential notification system cannot be blocked. The non-weather emergency message system. Radio stations are also coordinated with. Mr. Goodall explained when a notification system is down and what other options are available to get the message out.

Update – Building – Dan Higbee
Building Official Higbee provided his building department quarterly update and application trends packet. He went over the information showing data from 2014 to present. The 2017 data showed lower totals then previous years, but revenue was up due to the change in timing of fees being paid.

Building Official Higbee explained the different fees. He proposed to keep the multiplier the same as 2002 but increase to the 1997 fee schedule. This way it will be gradual and still under the amounts paid to the cities and other surrounding counties.

City of Twisp doesn’t appear to working hard to hire a building official. Mr. Higbee stated their stuff does take up more time that originally thought.

There is also resolution 6-2008 which provides the county’s interpretation of International Building Code (IBC) for Primary Transient Rental Accommodations. The resolution requires compliance with IBC (2006) Section 903.2.7 Group R. Building Official Higbee believes resolution 6-2008 should be rescinded as the IBC code addresses the requirement of R3 now.

Update – Noxious Weed – Anna Lyon
Ms. Lyon provided her departmental update reference document. She stated the aquatic program was expanded with anticipation of expanding it more.

January 24 is the date of a noxious weed board meeting and the weed list hearing. The topic of Spurge Flax will be heard. We might be the only county to have spurge flax, but actually it was felt no one surveyed for it. They will discuss how to address the weed. Ms. Lyon explained other weeds such as puncture vine that are required to be controlled.

Coming up February 26-March 2 is the weed awareness week. She provided the board with a proclamation draft. Commissioner Branch thought invasive weed species should also be included.

The will be an applicator workshop that will help inform applicators of the chemicals. Invitations will go out to lake shore residents about the meeting.

Anticipated travel expenses were discussed.

Ms. Lyon explained the department will need to purchase a large F150 extended cab in order to haul the ATV and trailer that is needed to perform surveys etc…..Commissioner DeTro explained that local dealers have been able to beat the State Contract prices for vehicle purchases. He thought bids should be received from both.

The possibility of hiring out to staff the aquatic program. She explained the individual would be required to fill out reimbursements, grant forms, etc….. Ms. Lyon discussed the situation with the Auditor’s office as a contracted service.

Discussion – Prosecutor’s Office Staffing- Prosecutor Platter
Prosecutor Platter explained the differences between the salaries of Chief Civil and Chief Criminal Deputy Positions. The Chief Civil Deputy received a salary increase in 2017, and Prosecutor Platter would like the same consideration to be provided to the Chief Criminal Deputy position as most cases being taken on are criminal cases, but Resolution 131-2017 increased the Chief Civil Deputy position to grade 45. Prosecutor Platter requested the Chief Criminal Deputy go from grade 41 to grade 45. There will be a supplemental appropriation needed if the board authorizes the increase.

Commissioner DeTro explained Commissioner Hover will be back in the office next week. Prosecutor Platter explained the current Chief Criminal Deputy can wait until a decision is made.

Mr. George Thornton discussed the Border Patrol arresting due to ICE and the impacts on families and agriculture when those folks are no longer part of the agriculture work force. Commissioner DeTro replied the best people to discuss that with would be the Chief Jailer or Sheriff or the county Risk Manager.

The board adjourned at 3:00 p.m.