RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

FEBRUARY 27, 2018

The Okanogan County Board of Commissioners met in regular session on February 27, 2018, with Chairman Commissioner Jim DeTro, Commissioner Andy Hover, and Laleña Johns, Clerk of the Board, present.

Member of the public George Thornton arrived at 8:50 to take notes.

Commissioners convened the board at 9:00 a.m.

Commissioner Branch was absent due to attending a Tribal meeting in Nespelem this morning. He will return later today.

Commissioners’ Staff Meeting
David Gecas, Debi Hilts, Perry Huston, Lanie Johns, Joe Poulin

Attorney David Gecas explained he would like to review of public comments received regarding the land use decisions the county is hearing where Mr. Gecas might be asked for an opinion later on.

Commissioner Hover explained an intergovernmental agreement will need to be drafted and reviewed that would allow our VSO Eric Fritts to train a VSO for Douglas County over a five year period. Once drafted Mr. Gecas will review prior to approval.

Director Huston discussed the draft resolution and ordinance that resulted from yesterday’s land use public hearing for title 20. Commissioner Hover discussed water reaches and how many lots could potentially be supported based on 350 gallons per day water use. The group discussed various water concerns regarding fish and domestic uses.

Joe Poulin gave his building maintenance update. He explained he checked with Washington Tractor on a tractor lease for the fairgrounds but they do not lease or rent tractors anymore. Okanogan Truck and Tractor was an alternative to receive quotes. He also looked at some supplemental heating for the Agriplex. The Agriplex door parts will have to be ordered before it can be repaired. Quotes for parts were requested.

Update – Assessor – Scott Furman
Dee Wood

Assessor Furman provided the board an update on property ratio changes $1 per 1,000 is our range for increase in levy rates that will fund education. They have been handling inquiries and they have explained and worked through those concerns.

Assessor Furman explained if state and feds were paying their full share of PILT we would get around $560,000 but we are receiving about half of that.

The appraisers are doing their physical inspections of Okanogan School and Omak school districts and some central area as needed. We are close to 85% due to the real estate market which is climbing. It takes a while for us to catch up.

Tracking demo is still being chased down. If implemented it would make the process more seamless.

Update – Human Resources / Risk Management –Debi Hilts
Lanie Johns

The Clerk of the Board provided the board with her agenda and discussed the items listed there. She is requesting the commissioners to consider authorizing a resolution to reinstitute the Senior Clerk position. For their consideration, Commissioner Hover wanted to see how much revenue the Commissioners’ office brings in that would support the costs. The Clerk of the Board explained which other non-current expense funds contribute such as Pest Control and Lodging Tax funds. He was not in favor of authorizing the resolution until sufficient revenue above and beyond what we currently received was known. The Clerk of the Board provided him the information and received confirmation that it would be considered next week.

Ms. Hilts explained the need to move forward with the medical officer contract for the jail medical services provider.

Motion Services Contract Medical Service Provider
Commissioner Hover moved to approve the medical service provider contact between Okanogan County and Bradley Craig MD for medical provisions in the jail. Motion was seconded, all were in favor, motion carried.

Ms. Hilts updated the board on recruitments, new hires, and resignations. There will be two dispatch openings soon due to a recent resignation. Public Safety Testing was discussed. There are two on the roster for Corrections.

Ms. Hilts discussed an idea to hire temporary officers to cover corrections, but the guild did not agree that outside help should be taking away the overtime opportunity for county deputies. The guild will continue to cover the overtime as needed and allow field staff to fill in at the jail when needed. The Sheriff will allow a deputy to act as deputy in the jail in order to provide adequate coverage.

Ms. Hilts explained that the Risk Manager is teaching her how to process claims and to help the Risk Manager out in that regard.

Commissioners adjourned for lunch at 11:20 a.m. due to Public Works staff attending a meeting at the Tribal Agency that went long.

CANCELLED Update – Public Works – Josh Thomson & Ben Rough

Commissioners reconvened after lunch at 1:30 p.m.

Citizen Comment Period
No citizens wished to comment today.

Bid Opening – County Legal Newspaper Bids – 2018/2019
Gary Devon Gazette, Teresa Meyers, Chronicle

Commissioner DeTro announced the time for receiving bids was 5:00 p.m. Friday, February 23, 2018. Two bids were received.

Commissioner DeTro opened the bids and read the cost per column inch and the cost for the dummy ads.

Omak Chronicle
Base rate is $5.45 per column inch
Sample public hearing notice $21.80
Sample Invitation to bid $89.92
Two Tax Foreclosure Notices $50 per parcel

Okanogan County Oroville Gazette Tribune
Base rate is $5.50 per column inch
Sample public hearing notice $ 16.50
Sample Invitation to bid $74.25
Tax Foreclosure Notice 0770010307 $41.25 per parcel
Tax Foreclosure Notice 3023060012 $66.69

The board will review the bids between now and March 13, 2018 3:00 p.m. when the board will make the award.

Bid Opening – Fairgrounds Well Repair Project
No Bids received.

Motion Resolution 24-21018 Repeal Moratorium Cannabis
Commissioner Hover moved to approve resolution 24-2018 repealing the moratorium imposed through resolution 103-2017 and as amended through resolution 145-2017 on the siting of new cannabis growing operations and the expansion of existing cannabis growing operations as vested in accordance with OCC 17A.330 within the unincorporated boundaries of Okanogan County. Motion was seconded, all were in favor, motion carried.

Motion Ordinance 2018-2 Revision OCC 17A.290 Interim Controls
Commissioner Branch moved to approve ordinance 2018-2 adopting revisions to OCC 17A.290 Cannabis Operations and OCC 17A.220 District Use Chart as interim land use controls and scheduling a public hearing as required by RCW 36.70.795. Motion was seconded, all were in favor, motion carried.

Motion Ordinance 2018-3 Repealing Portions of OCC Title 20
Commissioner moved to approve ordinance 2018-3 repealing portions of Okanogan County Code Title 20 Development Permit Procedures and Administration as it relates to the administration and review of permit exempt wells. Motion was seconded, all were in favor, motion carried.

Update Public Works-Josh Thomson
Engineer Thomson stated a draft is in to the Forest service regarding the FLAP funding and they need the documents back as soon as possible. He would like to bring those back on Monday for signature.

The SOS grant was submitted for Public Works preservation project.

There was one bid received for roller/packers but the bidder is requesting us to reject the bid. The recommendation will be provided for next week’s commissioner consideration.

Engineer Thomson explained he has jury duty next week so his work week may be disrupted due to serving.

Commissioner DeTro left for another meeting at 2:40 p.m.

Commissioner Branch arrived at 3:00 pm.

Presentation & Discussion – Homeless Housing Plan – Housing Coalition
Members of the Housing Coalition: Lael Duncan, Sue Edick, Margo Amelong, Elaina Mainer

Community members: Carleen Andrews, Susan Swanson

Ms. Duncan introduced herself and explained who the task force is and what they have been doing. She thanked those who participated and offered feedback on the homeless situation. She further explained the definitions of homelessness.

Ms. Duncan provided the history of project accomplishments which addressed some of our individual community needs. Making ready the homeless shelter was a huge accomplishment and was one of the first projects.

Ms. Duncan introduced the draft plan and went over the objectives. She discussed the key components and overall goals of the plan. The scope of the plan addresses issue of homelessness, provides information about the progress made, provides current demographic of homelessness, provides resources etc….

The planning and gap barriers within our community to assist homeless comes down to funding. Gaps in homeless housing and services were identified and compiled in a list.

Ms. Nancy Nash-Mendez, Housing Authority, explained what some of the funding was used for and provided some personal stories of those helped.

Shane Barton provided a personal story about a veteran that was helped.

Elaina Mainer provided personal stories about homeless people and families who were helped and found homes. It was challenging to find appropriate housing for those with disabilities.

The goals of the plan were articulated. Prevention strategies, crisis response strategies, continuously improve the homeless coordination systems, increase capacity and efficiency strategies, and expand community engagement for leadership planning and communication strategies. The main goals of the plan are 1) make homelessness rare, 2) make homelessness brief, 3) make homelessness one-time, 4) continuously improve homeless coordination, and 5) expand community engagement.

Limiting stays was discussed. A group of people were found to utilize the system regularly but did not appreciate other services offered that would essentially help them stay in a home.

Three groups broke out to discuss their thoughts on the goals presented. When they came back, Ms. Duncan stated the comments will be used to make the plan more robust. The plan will be brought back once the comments have been incorporated for commissioners’ subsequent approval. It is a national problem.

Commissioner Branch commented that at least one person came to this meeting based on a Facebook posting. There are many who want to help the community but also want to be safe. Commissioner Hover said in order to get under the problem we have to do more like reaching out to people who build.

Roni Holder-Deifenbach noted that there are housing transitions happening now, but finding the developers who want to invest and put their money into this has been difficult. It comes back to communities taking ownership of the issue in order to make the best choices for our community.

Approve Consent Agenda
Commissioner Hover moved to approve the consent agenda items 1-15 as presented. Motion was seconded, all were in favor, motion carried.
1. Commissioners Proceedings February 20, 2018
2. Appointment – Planning Commission District No. 1 – Verlene Hughes
3. Appointment – Lodging Tax Advisory Committee District #1 Receiver – Peggy Nevismal
4. Proclamation – Washington Invasive Species Awareness Week – February 26 – March 2, 2018
5. Direct Services Agreement Amendment #1 – 2017 Services – Okanogan County Community Action Council
6. Professional Services Agreement Amendment #2 – 2017 Services – Okanogan County Community Action Council
7. Direct Services Agreement Amendment #1 – 2017 Homeless Services – Room One
8. Direct Services Agreement Amendment #1 – 2017 Homeless Services – Okanogan Behavioral Health
9. Direct Services Agreement Amendment #2 – 2017 Homeless Services – Okanogan County Housing Authority
10. Contract – 2018 LTAC Marketing & Promotion #18-017 – Okanogan County Tourism Council -DMO
11. Bid Award – Public Works – Grader Packer/Rollers – LyCox Enterprises, Inc.
12. Cattleguard Franchise Renewals 2018: Ellis-Barnes Livestock Co., CGF# 10-73; Ellis-Barnes Livestock Co., CGF# N-212; Austin, CGF# 1-93; Austin, CGF# 38-98
13. Employer’s Lobbying Expenses - Form L3 2017
14. Resolution 20-2018 Expand the Television Reception District #1 Board of Directors from three to five
15. Resolution 23-2018 Authorizing Public Works to Reimburse Employees for CDL Endorsements and Physical Exam Fees


The board adjourned at 5:00 p.m.