RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

DECEMBER 5, 2018

The Okanogan County Board of Commissioners met for its regular session on December 5, 2018, with Chairman, Commissioner Jim DeTro; Vice Chair Commissioner Chris Branch; Commissioner Andy Hover, and Laleña Johns, Clerk of the Board, present.

The following items were provided to the board for review and approval.

Motion 134-2018 Waiving Rental Fees for Christmas Basket Program
Commissioner Hover moved to approve resolution 134-2018 waiving the rental fee of the Agriplex for use of the Annual Christmas Basket Program. Motion was seconded, all were in favor, motion carried.

Motion Reappointment Letter SWAC- Wayne Turner
Commissioner Hover moved to approve the reappointment letter of Wayne Turner to the SWAC for another one year term. Motion was seconded, all were in favor, motion carried.

Motion Resolution 135-2018 Terminating Hubbard Well Drilling Agreement-Fairgrounds
Commissioner Hover moved to approve resolution 135-2018 regarding termination of the Fairgrounds well replacement agreement with Hubbards Well drilling and authorized an MOU with Joe Hubbard. Motion was seconded, all were in favor, motion carried.

Consent Agenda
Commissioner Hover moved to approve the consent agenda item No. 1, as item No. 2 was previously ratified on December 4, 2018. Motion was seconded, all were in favor, motion carried.
1. Commissioners proceedings November 26 & 27, 2018
2. Ratify Resolution 133-2018 Taxing District Levy Cert for 2019

Budget Work Session-Commissioners & Finance Committee
Leah McCormack, Cari Hall

The budget worksheet was displayed on the wall via projector. The revenue sources were reviewed.

Commissioners discussed the sick leave payout for exempt employees and the changes to be made for 2019. Ms. Hall explained her understanding that annual leave hours are statutorily wages and considered wages earned and must be paid, but sick leave isn’t treated the same. She said some departments track employee hours when tracking costs for grant purposes. Commissioners would like to work on the personnel policy section regarding exempt employee leave in order to provide consistency among the departments.

A Facility Dude maintenance presentation was requested by the commissioners for presentation at department head meetings. Treasurer McCormack explained why she doesn’t like the program and why she believes it isn’t worth it. She feared the employee running the program would spend too much time inputting the data and would be taken out of the work force and not maintaining the buildings. Commissioner Branch explained his impression that it manages equipment maintenance. Treasurer McCormack said most department heads do not like the program and wondered if a poll could be taken at the meeting to see how many are opposed. Her concern was that the maintenance supervisor told her he is at the desk 90% of his time doing the facility dude work. It has taken him away from maintenance work on the ground.

The District Court budget was reviewed and requests discussed. There are two court Administrators with two very different compensations, stated Cari Hall. The District Court Administrator previously provided her salary survey, but did not work through Ms. Craig or Ms. Hilts for her wage request increase.

Walt Stalder is the county’s radio tech and does the repairs and maintenance for communications. It was thought he should be added to Central Services. Ms. Craig could not find comparable salaries for his position as many contract out the radio programming portion and has each an employee for repairs and maintenance. She also asked if more state funds could be contributed and they could not.

Treasurer McCormack commented that the current expense carry over for November 2018 is more than it has been in a very very long time at $2.3 million. The beginning fund balance will be over $1.4 million going into 2019. The options were discussed such as paying off both fair and current expense loans at around $340,000. It might be paid off in March of 2019. Commissioner Hover discussed the budgeted amounts for the loans going into 2019. He suggested budgeting in the extra into current expense reserve but not move it in yet until liquid cash then pay the loan off then at a point in the year we feel comfortable move it into current expense reserve. Both Leah and Cari agreed that would be good. Ms. Hall then discussed her calculations of $1.78 million. Commissioner Hover would like to know the amount of unspent budget in each fund budget to get an idea of how much will carry over there actually will be.

Commissioners discussed the retirement rules for employees whose last day is December 31. The commissioners believe a pre-payment before the end of the year would compensate the person before actually retiring. An MOU would be necessary to pay a flat rate of $1500 then do a 1099. It is critical to provide the proper training in that department.

Commissioners discussed the Jail overtime budget because the statement has been there is overtime because the Jail was not fully staffed but now that it is fully staffed there appears to be the same five employees who consistently use the overtime at the end of the year even though they are fully staffed. It comes down to managing the overtime and people according to the budget provided. Right now the overtime is at $270,452 which is the highest it has been even though the department is fully budgeted. It will likely be over $300,000 at the end of the year. Management needs to come into the picture.


The board adjourned at 5:00 p.m.