RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

DECEMBER 24, 2018

The Okanogan County Board of Commissioners’ met for its regular session on December 24, 2018, with Chairman, Commissioner Jim DeTro; Vice Chair Commissioner Chris Branch; and Member, Commissioner Andy Hover, and Laleña Johns, Clerk of the Board, present.

Executive Session RCW 42.30.110(1)(d) – David Gecas
Commissioner Hover moved to go into executive session at 9:10 a.m. for 20 minutes inviting attorney David Gecas to review and discuss the performance of publically bid contracts when public knowledge regarding such consideration would cause a likelihood of increased costs. Motion was seconded, all were in favor, motion carried.

Executive session ended at 9:30 a.m. no decisions were made.

Review Commissioners’ Agenda and Consent Agenda
Commissioners’ reviewed their meeting minutes and consent agenda items.

Briefing Amount Commissioners’
Commissioners’ discussed the Fairgrounds arena and track work yet to be accomplished and the portion of costs that will need to be charged to the grant by June 30, 2019.

Motion Executive Session RCW 42.30.110 (1)(g) Employee Evaluation–Lanie Johns
Commissioner Hover moved to go into executive session at 11:00 a.m. to review the performance of a public employee for 20 minutes inviting Laleña Johns employment evaluation. Motion was seconded, all were in favor, motion carried.

Executive Session ended at 11:20 a.m. no decisions were made.

Update Payroll
Cari Hall came to explain a concern that may hold up payroll this week and requested the commissioners’ consider how it is to be addressed. The situation happened when a union employee transferred from one department to another and also a switch from one union to another union which might also have added to this confusion. The employee previously used up their two floating holidays while working in one department. After inquiring of HR about the use of floating holidays, the person thought two additional floating holidays were allowed due to having transferred between departments. Ms. Hall said payroll has tried to clear things up, but the employee already used up their two paid floating holidays before transferring to a different department and group.

Ms. Hall asked how the board would like to handle the issue as they can waive policy where payroll does not. Commissioner Branch stated if there is a technicality in the interpretation of policy then that is one thing, but separate from that is the issue about inaccurate information being relayed. Commissioner Branch asked if there was a way to charge the annual leave then find out how the policy was interpreted then turn into floating holiday. Cari Hall stated take out of annual leave then investigate then reinstate after the investigation and make adjustments at that time after finding out how the interpretation was stated.

Commissioner DeTro was absent this afternoon due to attending personal business.

Member of the public Isabelle Spohn taking notes on her computer for Okanogan Watch Group.

Update – Planning – Perry Huston
Angie Hubbard, Planner; Assessor Elect Gilman, Attorney David Gecas

Larry Gilman explained some staffing changes within the Assessor’s department. There was a reclassification earlier in 2018 where the difference did not get entered into the budget. A budget Amendment was submitted and is on the consent agenda.

LMD #1
Director Huston explained resolution 154-2018 which sealing up the formation of the Lake Management District and certifies the rolls. Are his instructions the same to send the Noxious Weed Board an agreement for management of the district and administer the program?

Motion Resolution 154-2018 LMD #1 Rolls
Commissioner Hover moved to approve resolution 154-2018 adopting/certifying the Lake Management District #1 rolls. Motion was seconded, all were in favor, motion carried.

Commissioner Hover thought it best the Planning Office processes the invoices of the Lake Management District #1. The commissioners’ would like to discuss this issue further with the auditor at the first of the year and asked the Director to place it on his agenda.

David Gecas updated the board on the Wenatchee Valley College request for discount for the roller derby. The discount as requested because they were collecting food for homeless. Door fees collected would actually not be entirely used to support homeless. He recommended they be treated like any other event not attending to infirm or poor.

WRIA 49 Watershed Plan Update
The Director will send the correspondence that has transpired between the Director and discussed planning unit memberships.

The board would prefer correspondence to be sent under their signature.

He would like to get the packets soliciting recommendations for membership to the planning unit. No one has submitted yet.

Vanessa would like the planning unit to adopt procedures. She hasn’t had a chance to look at the changes Director Huston submitted for the $300,000 grant for WRIA 49. Director Huston discussed how the CCT would participate. It has not been clearly stated yet, so he will work on that in January.

Commissioner Branch discussed the facilitator and what tasks and expectations that person would be assigned. He will touch base with Vanessa soon.

Champerty Shores
A late comers agreement was discussed which spells out the difference between building out the extension and what he would have done on his own personal property. Director Huston said the numbers seem reasonable. Director Huston is still operating under the plan that the bond issue will pay for it all in the end. Commissioner Branch said subsequent development will be subject to how it’s all laid out.

The commissioners’ discussed city expansion plans and how those viewpoints fit into the transportation and utility infrastructure that is trying to be carried out. A late comer agreement will be discussed with Josh Thomson.

Oroville Rural EMS District
A meeting with Oroville happened last week and they will sign the addendum #2. Director Huston stated one thing is that everyone must speak the same language because we are getting feedback from people in the area. Director Huston showed the reduction of level of service which amounts to the number of hours an EMT is in the ambulance. The message getting out there is that once someone clocks out there is no ambulance but that simply isn’t the case. There is still a 24 hour response, but there would not be someone on shift for 24 hours. Director Huston showed the comparison between response times of the volunteer group in 2012-2015 versus response times of LifeLine from 2016 to present and it shows both are within a 10-20 minute response time. He showed the call locations with most being way out in the rural areas. There appeared to only be around eight calls that took over 45 minutes. Director Huston will find out what time of year those calls were made. Commissioner Branch said road systems are an important factor to this discussion and meeting the level of service.

Director Huston recommended a joint public hearing would be a good idea and create a presentation to educate the public about what is to be accomplished.

Conduct the public hearing for November ballot then hold the public hearing around end of January or beginning of February. The outreach should happen all year long not just during the public hearing. It will also provide opportunity to provide explanation of the options. Director Huston explained his thoughts behind initiating the discussion early while people are still thinking about it.

Director Huston stated the WATV District #1 proposal is out for comment. He extended the comment period two weeks, so that notice went out. There was discussion about a concern with moving forward with District #1 without first putting the conditions around those happening in District #3. There were signs still needing to be figured out.

Commissioner Hover asked why the county couldn’t adopt policy and sign designs it wishes to use. Some entities use a green dot on roads where WATV use is allowed. But there was concern about those who are color blind.

Director Huston needed direction on how to implement what we agreed to. Engineer Josh needs to be involved in the discussions.

Motion Executive Session RCW 42.30.110 (1)(g) Employee Evaluation – Perry Huston
Commissioner Hover moved to go into executive session at 2:45 p.m. for 15 minutes and invited Perry Huston to discuss his employee performance evaluation. Motion was seconded, all were in favor, motion carried.

Executive Session ended at 3:00 p.m. no decisions were made.

Motion Executive Session RCW 42.30.110 (1)(g) Employee Evaluation Anna Lyon
Commissioner Hover moved to go into executive session at 3:00 p.m. for 10 minutes and invited Anna Lyon to review and discuss her employee performance evaluations from the Noxious Weed Control Board. Motion was seconded, all were in favor, motion carried.

Executive Session ended at 3:10 p.m. no decisions were made.

Approve Consent Agenda
Commissioner Hover moved to approve the consent agenda items 1-16 listed below. Motion was seconded, all were in favor, motion carried.
1. Commissioners’’ Proceedings December 10, 11, 17, 18, & 19, 2018
2. Employment Agreement –Ben Rough
3. Contract Ratification-Sheriff’s Office Commissioned 1/1/2019-12/31/2020
4. Agreement-Homeless Housing Funds-OBHC
5. Agreement-Homeless Housing Funds-Oroville Housing Authority
6. Agreement-Homeless Housing Funds—Community Action Council
7. Agreement-Homeless Housing Funds—Room One
8. Agreement-Homeless Housing Funds-Support Center
9. Agreement-Homeless Housing Funds-Ok Co Housing Authority
10. Purchase Approval- Public Works Paint Stripe Truck M-B Companies Inc.
11. Resolution 155-2018 Reclassify District Court Administrator
12. Resolution 156-2018 Authorizing Term Staggering SWAC
13. Resolution 158-2018 Noxious Weed 2019 Levy
14. Resolution 159-2018 Pest Control 2019 Levy
15. Resolution 160-2018 Road Fund Levy Shift
16. Resolution 161-2018 Budget Amendment Assessor

Motion Addendum Randy Clough Employment Agreement
Commissioner Hover moved to approve the addendum #1 to Randy Clough’s employment agreement allowing a 1% COLA effective January 1, 2019. Motion was seconded, all were in favor, motion carried.

The board adjourned at 5:00 p.m.