RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

DECEMBER 17, 2018


The Okanogan County Board of Commissioners met for its regular session on December 17, 2018, with Vice Chair Commissioner Chris Branch; Member, Andy Hover; and Laleña Johns, Clerk of the Board, present.

Chairman, Commissioner Jim DeTro, absent due to personal business.

Discussion-Payroll – Cari Hall
Cari Hall, Tanya Craig

Ms. Hall explained an error occurred in the calculation for some union employees cap amount for medical insurance. The county paid the higher cap amount, when the employee was through payroll deductions. How would the commissioners like to address the error? Would the board prefer the employees pay the money back or just correct and move forward and not impact the employees? Ms. Hall assured the process has been changed to avoid this type of error into the future. The cost of the error was around $11,000. Ms. Hall explained it would cost even more in staff time if calculating the payback which would increase the overall cost of the error beyond the $11,000. She did not believe it would not be viewed as a gifting of public funds, but said she would double check with the SAO and relay their response to the commissioners.

On another subject, would one of the commissioners wish to sit on the interview panel for the Finance Manager position? Commissioner Hover and Commissioner Branch said they both would. She will send the info criteria to both and they can decide which commission will sit on the interview panel.

Review Commissioners Agenda and Consent Agenda
Commissioners reviewed their agenda and consent agenda items.

Briefing Amount Commissioners
Commissioner Hover and Commissioner Branch discussed the upcoming meeting with the Homeless Housing Coalition.

Commissioner Hover would like to see utilization of how funds were used by housing coalition OCCAC. The Clerk of the Board pointed out the proposals give a summary of how the funds were used, number of people receiving assistance, and the types of direct services utilized. Commissioner Hover wondered how many people are being helped by each entity? How many overnight vouchers are used versus monthly rental subsidies? How many people do the rental subsidies help in each area?

Commissioners discussed going out with an RFQ for the professional services portion of the funds that would oversee the collection of data for point in time, day of services, and coordination among coalition for funds.

Member of the public George Thornton arrived at 10:05 a.m. to take hand written notes, but then left again at 10:10 a.m.

Interview Fair Advisory Committee Position – Bruce Duncan
The county received a letter of interest from Bruce Duncan, Aeneas Valley, to serve on the FAC and this interview was scheduled.

The commissioners interviewed Mr. Duncan and asked several questions about his interest to serve. Commissioner Hover explained what responsibilities the FAC members take on and what would be expected. There are members who take on and administer the different functions of the fair like entertainment, vendors, rodeo, etc…. Mr. Duncan said he worked in the public sector most of his career. He also attended the Puyallup fair often with his kids, so he has some fair experience. He is interested in contributing to the entertainment and livestock tasks and is community minded.

Commissioner Hover suggested Mr. Duncan meet with FAC Chair Mike Egerton to discuss any questions he may have as well. The commissioners would like that conversation to occur before the board considers appointment if he is a good fit. Mr. Egerton will relay his recommendation to the board for appointment.

Commissioners discussed employee evaluations. There are several employees who work closely with their board. They are Dan McCarthy, Anna Lyon, Maurice Goodall and Eric Fritts. The board would like to evaluate Maurice and Anna. But Dan McCarthy and Eric Fritts would be evaluated by their specific board.

Continued Public Hearing – Supplemental Appropriation - Fair Fund 112
Commissioner Branch opened up the continued public hearing for Supplemental Appropriation - Fair Fund 112 in the amount of $20,000. No public in attendance to comment.

Commissioner Branch closed the hearing to comment and opened up to commissioners’ discussion.

Motion Supplemental Appropriation - Fair Fund 112
Commissioner Hover moved to approve resolution 147-2018 a supplemental appropriation within the Fair Fund 112 in the amount of $20,000. Motion was seconded, all were in favor, motion carried.

Interview-Fair Advisory Committee Position – Kirsten Williams
After receiving a letter of interest to serve on the FAC from Kirsten Williams, the Clerk of the Board scheduled an interview.
Ms. Williams explained she has attended several FAC meetings, so she is familiar with the committee and how it functions. She thought everyone worked well together. She isn’t sure where she’ll fit in but she has attended several meetings and has already spoken to the Chairman, Mike Egerton. She also knows Stella Columbia who is actually her friend and neighbor. She knows the fair pretty well because she loves going and believes in participating and contributing to community functions. She also has time to attend to something new.

Ms. Williams asked what the commissioners envisioned for the FAC. The commissioners want the committee to do what the community wants as the community has diversity and should have more of a voice then the three commissioners. Commissioners discussed the carnival and the idea it brings in more diverse people into the fair who may only wish to go on rides, but not necessarily see all the exhibits. Commissioners want diversity at the Fair and discussed their desire to attract a more diverse group of people.

Motion Staff Direction FAC Appointment
Commissioner Hover moved to direct staff to draft an appointment letter for Kirsten Williams to serve a vacant position on the FAC. Motion was seconded, all were in favor, motion carried.

Motion Oroville Rural EMS District
Commissioner Hover moved to adjourn as the BOCC and reconvene as the Oroville Rural EMS District. Motion was seconded all were in favor, motion carried.

Commissioner Hover moved to approve the Voucher certification and authorize the Oroville Rural EMS District vouchers to be paid in the amount of $55.15. Motion was seconded, all were in favor, motion carried.

Commissioner Hover moved to adjourn as the Oroville Rural EMS and Reconvene as the BOCC Motion was seconded all were in favor, motion carried.

Motion - Voucher Approval - Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the regular vouchers in the amount of $612,514.26 and Payroll vouchers in the amount of $904,199.48. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

Motion Public Health Voucher
Commissioner Hover moved to approve the Public Health Vouchers in the amount of $34,929.09. Warrant numbers as cited on the attached blanket voucher list. Motion was seconded, all were in favor, motion carried.

Public Hearing – Lake Management District #1 – Objections on Special Assessment
Angela Hubbard, Perry Huston, Emily Sisson member of the public representing Okanogan Watch Group audio and video recording these meetings.

The Clerk of the Board turned the county’s audio recorder on.

Commissioner Branch opened up the hearing and stated the time has arrived for the scheduled public hearing on objections of the special assessment of the Lake Management District #1.

Commissioner Branch stated five minutes would be allowed for testimony on the objections of the special assessment.

Director Huston provided his staff report. He provided hard copies of the rolls put out for public review that have been available on our website and several other sites. The Director was sworn in by the Clerk of the Board. The Director explained the board is acting like a Board of Equalization. He recommended, after review of objections, to declare any relationships the board believes would conflict with this district. Commissioner Branch disclosed he has no personal relationship with anyone here. No objections were made to him sitting on this board. Commissioner Hover stated he has no personal relation or conflict. No objections were made.

Director Huston projected Ms. Harvig’s parcels on the wall with Tax sifter to show the parcel arrangement. The commissioners requested that all comments be compiled in a packet for them for future hearings conducted before the board. Ms. Hubbard provided copies of the comments to the board.

Director Huston stated the board should address each comment individually and decide each one separately. Each property whose owner submitted a comment was shown on the map as they were addressed.

Diana Hartvig
The objection questions the feasibility of the district to accomplish what it sets out to accomplish and questions other funding that may be available instead assessing the properties. She is on a fixed income but she did not indicate whether or not she was below the poverty line. The property is on the lake front.

Motion Diana Hartvig
Commissioner Hover moved to deny the objection of Diana Hartvig. Commissioner Branch discussed the request for exemption. Motion was seconded, all were in favor, motion carried.

Robert Hoag
Contribution factor was discussed and the objector pointed out grant programs the county has taken part of. By forming the district we set up a defined revenue stream for the program. The lake management district can certainly apply for additional funding to help support their program.

Motion Robert Hoag
Commissioner Hover moved to deny the objection of Robert Hoag because the irradication of milfoil would create more expense on the other lake dwellers, the more who pull out the more it will cost others. Motion was seconded, all were in favor, motion carried.

Leslee Kerfoot
Director Huston stated he did not see a qualifying reason stated in the comment which the board could consider as the request was to do away with the assessments.

Motion Leslee Kerfoot
Commissioner Hover moved to deny the objections of Leslee Kerfoot. Motion was seconded, all were in favor, motion carried.

Shirley Moser
Ms. Moser testified for the record. Shirley Moser was sworn in. She has lived at 64B boundary Point Road for 53 years. She owns three parcels and each goes down to the lake. She asked if the board can be combined into one parcel for this purpose. She doesn’t know where the lot lines begin and end. There is one single family residence on the property. Director Huston stated the actual approach would be segregating the assessment. No one may be removed from the district, but a request for segregation can be heard as situations change. It would be a question of dividing the assessment by three of five so the actual list of parcels in the rolls are the same. Commissioner Branch asked about consolidation and whether it is beneficial to the county for situations like this. Director Huston stated it has been the desire of the Assessor to consolidate under a single parcel number, but for the same objective the Planning office has a process. In terms of beneficial it is a mixed bag. He suggested if all three parcels are not benefited then the assessment could be considered different. Commissioner Branch discussed if one of the parcels were sold then how that would be assessed once sold.

Assessor Elect Larry Gilman was sworn in and stated the assessor doesn’t create lots, but this one may have been parceled when smaller lots were allowed. Probably not going to be able to build on each lot by themselves. They could consolidate to one parcel for reduced value purposes.

Commissioner Hover moved to grant the objection on three parcels so the outcome is for the three parcels pay $160 total. Segregate at on $80 and the other two at $40 so a total of $160 is collected. Commissioner Branch discussed protocol that commenters not having already submitted testimony could or could not call in others to testify.

Motion Shirley Moser
Commissioner Hove moved to assess parcel No. 7300010700 to $80, 7300010501 and 7300010600 to $40. The board is looking at the property as one parcel because it would appear the other two are too small to build upon. Motion was seconded, all were in favor, motion carried.

As the Director reads the law someone can request to segregate a parcel into four they do not have to it is not automatic.

Sandra Hordyk
This comment is from someone within the buffer zone that is happy to pay the special assessment if the water in front of her property is treated but if it falls in the buffer zone and cannot be treated she doesn’t believe she would benefit and feels it would not be fair for her to pay the assessment. The .

Motion Sandra Hordyk
Commissioner Hover moved to deny the objection of Sandra Hordyk. Motion was seconded, all were in favor, motion carried.

Phil Baker
Two points made too close to Canadian border and too close to neighboring irrigation pump. Director Huston explained the mitigations for treatment near irrigation systems.

Motion Phil Baker
Commissioner Hover moved to deny the objection of Phil Baker due to treatments able to be done outside the irrigation season. Commissioner Branch stated it is Craig Jones irrigation pump who did not object. Motion was seconded, all were in favor, motion carried.

Toni Goin
Objected because the assessment is not divided equally for all lake front property, object to chemicals being added to the lake, and Canada is not on board with the treatment method.

Motion Toni Goin
Commissioner Hover moved to deny the objection of Toni Goin. Chemicals being used are safe, explained Commissioner Hover. Canadians not being on board causes the milfoil problem, the city pays per parcel. Motion was seconded, all were in favor, motion carried.

Marjorie Appleton
Objected to the formation of the district. There wasn’t anything specific about their parcel.

Motion Marjorie Appleton
Commissioner Hover moved to deny the objection of Marjorie Appleton. Motion was seconded, all were in favor, motion carried.

Irene Thorne
Objected to throwing money away at a problem that would not go away. She objected to the time of the meetings being in the summer months.

Motion Irene Thorne
Commissioner Hover moved to deny the objection of Irene Thorne. Motion was seconded, all were in favor, motion carried.

Director Huston recommended the parcel numbers of the city be added. Established three new parcels but no numbers, but will as soon as levy process is completed then corrections can be made after that.

Motion City Parcel No Creation
Commissioner Hover moved to amend the special assessment roll to add the three parcel numbers as soon as the books are closed. Deep bay park, lower was the park and the other was shoreline, explained Assessor Gilman. Motion was seconded, all were in favor, motion carried.

Thorndike property, when the ballow went out it was one parcel, but then it went to the 8 noted on the map. The assessment roll has the retired parcel but there were eight created from the one parcel on the rolls. Director Huston suggested the parcel numbers be added, no new land is added, and he can ask for a segregation later on, or leave it as is and new owners would be subject to the assessment. Commissioner Hover stated as of now the one parcel is $160, so if the 8 parcel numbers are added to the roll would all get assessed $160? Yes, stated Director Huston that is what he sees. Mr. Gilman stated each should be at the full value.

Motion Add Parcel Numbers
Commissioner Hover moved to add parcel numbers 5490000100, 549000200, 5490000300, 549000400, 5490000500, 5490000600, 5490000700, and 5490000800 to the rolls. Motion was seconded, all were in favor, motion carried.

Motion Staff Direction Special Assessment Resolution
Commissioner Hover moved to direct staff to create a resolution to certify the special assessment roll. Motion was seconded, all were in favor, motion carried.

Update – Planning – Perry Hudson
Director Huston gave his staff report discussing the items listed on his Planning & Development agenda and his Administrative Office agenda.

WRIA 49 Watershed Plan Update
Planning Unit membership
RFQ-update
Grant Application-update

WRIA 49 Permit Exempt Wells
Director Huston updated the board on WRIA 49. He discussed subdivisions and how the water restrictions would be documented. There were two different outcomes discussed regarding implementation of ESSB 6091/RCW 90.94 and interpretation specifics.

Administering domestic wells under industrial use has not yet been worked out. Commercial nurseries use under domestic use was discussed. We have been applying Gamble Gwinn. If you subdivide are we splitting up 5,000 per day or is 3,000 gallon per day restriction. Director Huston asked for board observations…Commissioner Branch said prior to the decision that the 5,000 exemption was applied to the property already then you would be splitting it to 2 2500. Most water allocations were on short plats. He discussed DOH was using 1.8 people per household in the definition.

Commissioner Hover pointed out some information. Director Huston walked through the issues and how those would be worked out.

Director Huston noted he would be attending the City of Oroville council meeting as a resource for the council to reinforce where we are going with all this.

Regional Fire Protection Authority
The newspaper reporter may have been confused about the issues and misprinted an article about Oroville Rural EMS and Oroville EMS Districts being considered under Fire District but it actually should have said the boundaries of the Regional Fire Protection Authority. Director Huston will clear that up.

Director Huston stated he is meeting with the ground water association on Friday, December 21.

Follow-up - Cari Hall
Cari Hall received the State Auditor’s response on the overages that were discussed earlier today. The state Auditor believes the employees should pay the county back and said we should talk to our Prosecutor. Ms. Hall asked what the commissioners will do now after hearing this new information. Commissioner Branch thought it could be rolled into deductions when the employee leaves the county. We messed up on this, so now we have to explain payback going out six months so it isn’t too much at once out of the employees pay. We could go out ten months for the $250 and would be $12.50 per pay period for 10 months. Because it isn’t the employees fault, Ms. Hall thought it would be fair to give them 10 months which was the number of months the county messed up.

Motion Staff Direction on Overages
Commissioner Hover moved to direct staff to create a resolution to order employees to pay back the overages of $250 due to county error and may pay back over a 10 month period. Motion was seconded, all were in favor, motion carried.

Discussion 2019 Homeless Housing Proposals – Homeless Coalition
The Housing Coalition members were present as follows:
Housing Authority of Okanogan County-Nancy Nash-Mendez
Room One-Elana Mainer
Support Center-Margo Amelong
Oroville Housing Authority-Sue Edick
OCCAC Direct-Lael Duncan
Okanogan Behavioral Healthcare-Jim Novelli
Lael Duncan stated the group met on November 26th to compile and consider their proposals for 2019 Homeless Housing funds. (attached) She explained the information was from the Housing Coalition. They are here to answer questions.

Commissioner Hover clarified that the proposals are for Homeless Housing Funds, not Affordable Housing Funds. Yes, stated Lael Duncan Homeless Housing Funds. Ms. Duncan went through the list and each member explained their requests.

Ms. Nash asked for $13,000 to cover one or two families depending on the size as Caribou Trail opens and depending on vacancy rates.

Ms. Duncan explained the methodology used so the coalition avoids dipping into the next years revenue.

Margo Amelong stated that her request was reduced by $20,000 because she didn’t know the county received more funds than expected. Commissioner Branch asked if adjustments be made to the requests since there is additional revenue received that no one knew about.

Commissioner Hover asked what the proposals answer in terms of the RFP. Nancy stated a matrix was created and will be further developed that each coalition member fills out and prioritized. Elana stated there are so few emergency homeless shelters here. Commissioner Branch asked about the proposals and the metrics used by each entity is different. If there is no emergency shelter in the areas it is hard to use a metric for it to justify the funds requests. Nancy stated the plan is to tie the metric to the Homeless plan.

Ms. Duncan stated Commerce has come out with new guidelines for county homeless plans. They will provide some technical assistance for a state wide measurement. So the plan will be redone to comply with those guidelines.

Commissioner Hover mentioned the Will Keller Homeless Shelter in Okanogan County that has just opened up and which the county provided some property adjustments for. How has the coalition ensured inclusion of other entities also providing homeless shelter to ensure coordination and proper Point in time and other assistance? Ms. Duncan stated they are all in touch with Mr. Keller. She said they did not want to have any public funds involved. Commissioner Branch said he thought the reason was because public funds could control the flow of religion and Mr. Keller didn’t want to take the chance his real message.

Room One described what their $10,000 request for funds would be used for. The staff only budgets for what they know, if additional funds are available, then additional people might be assisted. There are costs to participate in the coalition which helps build the homeless housing plan, but another entity is going to be needed to provide the professional services.

OBHC Jim Novelli explained OBHC was full all summer when in the past they weren’t. OBHC requested funds only for the operation of the shelter. They will still run in the red with their $30,000 request. They see transient people requesting shelter all summer not just for those with mental health or substance abuse. The Shove House it makes a big difference on the case loads of other coalition members.

Ms. Duncan stated one goal is to provide permanent transient housing.

Margo Amelong said their request is for operations of the Support Center.

Sue Edick explained she cut back on last year’s request because it was thought there were less funds, so this year they will run out of funds to pay their expenses. Commissioner Hover asked how the shelter would be funded if not for these funds. Ms. Edick stated the costs will be covered around $2,000. If Oroville Shelter runs out, then come back for additional funds request. He explained the Emergent Request allocation was for when it is -10 below and there are people under the bridge needing shelter. Ms. Duncan stated Okanogan County is not the place to be homeless in the wintertime. Other counties are able to offer more services then we can.

OCCAC has a request for $14,000 for Professional Services. Ms. Duncan explained that was severely cut back. Shane Barton is working on this now. She said the priority for OCCAC has been to self-resolve and not always providing emergency shelter. It is an adjustment to the frequent flyers. It has allowed more funding to get people into housing with first and last incentive to become self-reliant.

Ms. Nancy believes the coalition desire to find ways to hire to help move the plan forward. There isn’t a clear picture on how that would work from this fund. If the coalition came forward with a request how that look would it be supported by Homeless fund.

The practice has been to use prior year receipts for current year expenses. The state is also looking at homeless planning and providing some technical assistance that could be applied for to help supplement a staff person. Commissioner Hover believed it would be beneficial for the coalition to be scheduled to go over the budget during the same time as the commissioners’ visit with other departments.

Elana believes the coalition should strive to hire someone for professional services to help the coalition with the new plan requirements. A Planning Only Grant may help provide staff funding. Commissioner Hover said if CE funds were to be used a very specific plan would need to be developed to justify. It was suggested as a pilot program for one year. Commissioner Branch would like the costs to be articulated so the board has something to consider. The group discussed grant compliance should the group apply for funding. The group discussed ways to tap into other programs to learn how to develop our own

Jim Novelli would like to build a stabilization facility in the future.

Day of services would not be afforded if the board approved only the $14,000 to OCCAC for its Professional Services contract. It is a one stop shop for people. It depends on the weather as to the turn out for the Day of Services. Commissioner Hover stated the Agriplex could be used for free for serving the poor and infirm. This coincides with the county’s point in time count, and takes quite a bit of organization. Ms. Duncan stated outreach, transportation, meals, and a facility must be coordinated. The commissioners stated the OCCAC should come back in January to discuss the plans for staffing and funding the day of services event.

Motion Staff Direction
Commissioner Hover moved to direct staff to draft the Homeless Housing contracts for the following funding allocations:

Housing Authority of Okanogan County- $13,000
Room One- $10,000
Support Center- $32,006
Oroville Housing Authority- $32,000
OCCAC Direct- $30,000
Okanogan Behavioral Healthcare- $30,000
OCCAC Professional Services- $14,000

Motion was seconded, all were in favor, motion carried.

Review Meeting Minutes

The board adjourned at 5:00 p.m.