RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

DECEMBER 10, 2018


The Okanogan County Board of Commissioners met for its regular session on December 10, 2018, with Chairman, Commissioner Jim DeTro; Vice Chair Commissioner Chris Branch; Commissioner Andy Hover, Member; and Laleña Johns, Clerk of the Board, present.

Continued Public Hearing 2019 County Budget Adoption
Cari Hall
Commissioner DeTro opened up the hearing to staff stating this is a continued public hearing to consider adoption of the county’s budget for 2019.

Cari Hall stated the budget she sent to the board on Friday has the fair, Teamsters, and Commissioned adjustments that were discussed by the board.

Commissioner Hover gave credit to the Payroll department because they helped develop an amazing spreadsheet that calculates all benefits and provides a cost calculation. Commissioners went through the 2019 budget one last time and discussed the Contingency Reserve and Current Expense Reserve fund amounts. Depending on what budget amendments are required before December 31, there may be more or less carryover funds to go into the reserves.

Commissioners discussed projects for 2019 they would like to address such as the Courthouse Security, Trails, and Fairgrounds. Solid Waste interest was discussed and questions cleared up in terms of where the interest earned is receipted.

Commissioner Hover replied he wants to see the fund grow to have at least two months in reserve as the State Auditor has requested.

Motion Resolution 138-2018 Adoption of County’s 2019 Budget
Commissioner Branch moved to approve resolution 138-2018 which adopted the 2019 County Budget including Current Expense, Miscellaneous, Public Works, Road fund and Jr. Taxing District budgets. Motion was seconded, all were in favor, motion carried.

Motion Close Public Hearing Continued Budget
Commissioner Branch moved to close the public hearing. Motion was seconded, all were in favor, motion carried.

Briefing Among Commissioners
Commissioner DeTro updated the other members on the legislative meeting he attended with the NEWC counties and legislators on Friday. The group discussed the Lake Roosevelt drawdown and the request is that each county receive an annual payment. Also they discussed the Wolf protocol between Sheriff, Fish & Wildlife agencies. The Clerk of the Board was asked to send the WDFW memo to the NEWC counties, which she did.

Commissioners discussed allowing an additional floating holiday for non-bargaining employees for a total of 12 paid days consistent with the bargaining units so everyone has the same number of paid days off.

Motion - Voucher Approval - Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the regular vouchers in the amount of $636,282.07. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

Motion Public Health Voucher
Commissioner Branch moved to approve the Public Health Voucher Certification in the amount of $9,562.14. Warrant numbers as cited on the attached blanket voucher list. Motion was seconded, all were in favor, motion carried.

Motion Methow Valley EMS District
Commissioner DeTro moved to adjourn as the BOCC and reconvene as the Methow Valley EMS District. Motion was seconded all were in favor, motion carried.

Commissioner Hover moved to approve the Voucher certification and authorize the Methow Valley EMS District vouchers to be paid in the amount of $56,296.50. Motion was seconded, all were in favor, motion carried.

Commissioner Hover moved to adjourn as the Methow Valley and Reconvene as the Oroville Rural EMS. Motion was seconded all were in favor, motion carried.

Motion Oroville Rural EMS District
Commissioner Hover moved to approve the Voucher certification and authorize the Oroville Rural EMS District vouchers to be paid in the amount of $10,104.67, which includes the $424.67 for elections costs. Motion was seconded, all were in favor, motion carried.

Commissioner Branch moved to adjourn as the Oroville Rural EMS and Reconvene as the BOCC. Motion was seconded all were in favor, motion carried.

Executive Session RCW 42.30.110 (1)(g)
Commissioner Hover moved to go into executive session at 11:05 a.m. for 20 minutes inviting Engineer Josh Thomson to review the performance of a public employee. Motion was seconded, all were in favor, motion carried.

Executive Session ended at 11:25 am, no decisions were made.

Commissioner Hover was absent at 1:30 pm due to attending the Methow Conservancy meeting.

Update Planning & Development-Perry Huston
New Planning Secretary Cortney Ingle, member of the public Nancy Soriano taking handwritten notes, Ernie Rasmussen, CCT Planning

Vault Toilet Project
Methow Trails DeSalvo
Budget
Director Huston explained a request from Methow Trails to install a vault toilet at the county’s trailhead. The cost of the toilet and how it would be paid was discussed.

Mr. DeSalvo walked through the history of the trailhead and recent Forest Service grant for the toilet. Methow Trails Collaborative John Fitzpatrick is representing the snowmobile club who represents recreational interests in the Methow Valley.

Mr. DeSalvo stated the grant has been managed through the FS, DOT owns the land, and the county has a lease to use the property. Mr. DeSalvo said they are requesting the county fill out the paper work and pay for the toilet then the county would be reimbursed from the grant through FS. The snowmobile club would provide the match. If the county needs funds now to purchase the toilet, then Methow Trails could front the money, at $21,662 but also provide reimbursement for the administrative paperwork the Planning Dept. would need to complete. There is a 13.7% match requirement for the grant. Mr. DeSalvo doesn’t want to overburden the county with this and is willing to help in any way necessary.

Is the toilet being purchased off the state contract, if not, the county must go through its small works/vendor list process for the purchase. Mr. DeSalvo said he read the procurement standards the county would need to follow. If the unit is sold from a vendor on the state bid contract we could piggy back from that. Forest Service has the NEPA set up around the specs of the toilet.

An agreement would need to be drafted with Methow Trails to memorialize the arrangement.

Motion Staff Direction on Vault Toilet Methow Trails
Commissioner Branch moved to set in motion the paperwork and purchase of the restroom facility in order to get the project going. Motion was seconded, all were in favor, motion carried.

Director Huston introduced Cortney Ingle who is the new Okanogan County Planning and Development secretary.

Broadband Services
Director Huston stated Ernie Rasmussen was invited to discuss Broadband services within the boundaries of the reservation. A previous discussion with Mario M. Villanueva, CEO happened regarding the CERB grant for Methow Valley and so that is being reviewed for expanding broad band to the reservation.

Mr. Rasmussen stated he works with the Tribal Planning Department but works closely with the Tribal Tech department as well. If partnering with county the Tribe can contribute to a joint application as the Tribe is working on a similar partnership with Ferry County and they are excited to pull together. That application is in the process of development and would be submitted in January. There is a round in January and a round in March, just need to figure out which round to submit for. With Ferry County, it is a Ferry County project, but CCT is splitting half the match requirement which legitimizes their seat at the planning table, but how it works with Okanogan County may be different. When the Tribe gets into the position of partner the tribe does expect to be a partner. The idea is to come out with not only a study but the actual technology.

One of the interesting things with broadband is the use of white space on the regular TV signal. As TV districts figure things out, the appropriate partners will start to round out the alternatives to be considered for both broadband and TV services.

Mr. Rasmussen said Susie Allen called the councilwoman appointed to the FCC broadband task force for Indian country who has a close relationship with the state. He thought the more resources at the table the better. The commissioners were interested in that.

Motion Staff Direction-Broadband-CCT
Commissioner Branch moved to direct Perry Huston to continue engaging activity with Ferry County and the Tribe on the grant and report back to the board on the findings. Motion was seconded, all were in favor, motion carried.

VSP
Review Implementation Contract
Director Huston asked if the contract had been returned yet, no replied the Clerk of the Board it hasn’t returned. The grant application is still being worked out with Vanessa with DOE.

Commissioners discussed flood conditions and how mobile homes and Park Model homes would be handled is certain places.

Director Huston will work with building department to get that straightened out.

Code Enforcement
Additional letters were sent out for code enforcement, but Director Huston feels there is significant progress on the compliance issues at the recycle center. The Director stated at some point a more detailed discussion on public safety will be needed to try to resolve the issue of things being left along the roadway and not being picked up. DOT actually put signs up.

Motion Taber Excise Tax Affidavits
Commissioner Branch moved to authorize the chairman to sign the excise tax affidavit between Okanogan County Public Works and Taber Land Holdings LLC regarding property tax parcel No. 3927260039. Motion was seconded, all were in favor, motion carried.

Motion Taber Excise Tax Affidavits
Commissioner Branch moved to authorize the chairman to sign the excise tax affidavit between Okanogan County Public Works and Taber Family Investments LLC regarding property tax parcel No. 3927260056. Motion was seconded, all were in favor, motion carried.

Oroville Rural EMS District
Director Huston stated he is meeting with the City of Oroville about the Oroville Rural EMS on December 18th. A similar addendum to the contract with LifeLine will be considered by the city of Oroville. A past EMT posed questions of the LifeLine. Commissioner Branch explained he would be meeting with Catie Holstein, while in Olympia, who is the EMS Program Manager at the Washington State Department of Health, on issues and concerns he has heard about LifeLine’s level of service and response time.

Director Huston provided some background of the district’s employee base and what sorts of problems arose from that arrangement. The district and the city of Oroville are still the service providers although they contract with LifeLine for that provision. Director Huston is meeting with the city on December 18th. No operation should be operating at a loss. Level of service was discussed. Private versus Public service deliveries were discussed and the laws established for EMS districts.

Motion Executive Session RCW 42.30.110 (1)(b)
Commissioner Hover moved to go into executive session at 2:30 pm for 10 minutes inviting Perry Huston and Josh Thomson to discuss the selection of a site or the acquisition of real estate by purchase when public knowledge would cause a likelihood of increased price. Motion was seconded, all were in favor, motion carried.

At 2:40 pm Executive Session was extended by 5 minutes. At 2:45 pm executive session ended, no decision was made.

The board continued its discussion about the Oroville Rural EMS district and the strategies involved with going back out with another ballot question in 2019 in order to provide funds for ambulance services. Commissioners do not cater to one company over others. A public solicitation process was undertaken back in 2013 when services were needed after the district employees resigned. Commissioner Hover stated there are many people getting the ambulance service even though they may not be paying the assessment.

Motion Tonasket EMS District
Commissioner Hover moved to adjourn as the BOCC and reconvene as the Tonasket EMS District. Motion was seconded all were in favor, motion carried.
Commissioner Branch moved to approve the Voucher certification and authorize the Tonasket EMS District vouchers to be paid in the amount of $43,400. Motion was seconded, all were in favor, motion carried.

Commissioner Hover moved to adjourn as the Tonasket EMS and Reconvene as the BOCC Motion was seconded all were in favor, motion carried.

Champerty Shores Sewer Extension
Director Huston showed a map of the 29 parcels that would make up the service district. He has cost estimates but no plan specifications for the project and would need that to go out to bid. Mr. Barker will have estimates for his portion, but Director Huston does not have PS&E for the county’s portion. Director Huston would like to sit down with Bob Lawrence to see if they would perform the PS&E up front, but he is not sure if they have the funds, if not, then we can move ahead with the formation on the rough estimates, but warned it may test low on the bond issue. He’d like to have that first before the LID. The cost could come out of the county’s Infrastructure fund or the proceeds from the sale of the bond as it should be.

Director Huston will contact Champerty Shores on the PSE then put together the steps for forming the district as well as a map. Commissioners were good with that plan.

The Lake Management District comments on the formation of the district are due prior to the hearing set on December 17.

Motion Resolution 133-2018- Amendment to 2019 Taxing District Levy Certification
Commissioner Hover moved to approve resolution 133-2018, as amended, which adopted the amended 2019 taxing district levy certification for various taxing districts listed. Motion was seconded, all were in favor, motion carried.

Motion Resolution 137-2018 Minimum Rental Rates for Public Works Admin Building
Commissioner Hover moved to approve resolution 137-2018 adopting a minimum rental rate for small space rental in the public works administration building. Motion was seconded, all were in favor, motion carried.

Motion Resolution 146-2018 Finalized LEOFF Trust Plan F
Commissioner Hover moved to approve resolution 146-2018 finalizing the LEOFF Trust Plan F for Sheriff’s Office medical insurance premium rate increase to $762.67. Motion was seconded, all were in favor, motion carried.

Motion Resolution 139-2018 Signing Authority Chief Civil Deputy
Commissioner Hover moved to approve resolution 139-2018 granting signing authority to Sheriff’s Chief Civil Deputy, Beth Barker. Motion was seconded, all were in favor, motion carried.

Motion Resolution 140-2018 Signing Authority Chief Deputy Assessor
Commissioner Hover moved to approve resolution 140-2018 granting signing authority to Chief Deputy Assessor, Jan Million. Motion was seconded, all were in favor, motion carried.

Motion Resolution 141-2018 Signing Authority Chief Special Operations Deputy
Commissioner Hover moved to approve resolution 141-2018 granting signing authority to Chief Special Operations Deputy, Mike Worden. Motion was seconded, all were in favor, motion carried.

Motion Resolution 142-2018 Signing Authority Fairgrounds Events Coordinator
Commissioner Hover moved to approve resolution 142-2018 granting signing authority to Fairgrounds Events Coordinator, Stella Columbia, and requiring the lease agreements to be submitted for the BOCC acknowledgement and record. Motion was seconded, all were in favor, motion carried.

Motion Resolution 143-2018 Signing Authority Undersheriff
Commissioner Hover moved to approve resolution 143-2018 granting signing authority to the Undersheriff, Aaron Culp. Motion was seconded, all were in favor, motion carried.

Motion Resolution 144-2018 Signing Authority Chief Criminal Deputy
Commissioner Hover moved to approve resolution 144-2018 granting signing authority to Chief Criminal Deputy, Laura Wright. Motion was seconded, all were in favor, motion carried.

Motion Resolution 145-2018 Signing Authority Chief Corrections Deputy
Commissioner Hover moved to approve resolution 145-2018 granting signing authority to Chief Corrections Deputy, Tammi Denney. Motion was seconded, all were in favor, motion carried.



The board adjourned at 5:00 p.m.