RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

OCTOBER 8, 2018

The Okanogan County Board of Commissioners met for its regular session on October 8, 2018, with Commissioner Jim DeTro, Chairman, Commissioner Chris Branch Vice-Chairman; Commissioner Andy Hover, Member and Laleña Johns, Clerk of the Board, present.

Executive Session RCW 42.30.110 (1)(f)
Commissioner Hover moved to go into executive session at 9:10 for 15 minutes inviting Risk Manager Tanya Craig to discuss and receive complaints brought against a public officer or employee. Motion was seconded, all were in favor, motion carried.

Executive Session ended at 9:25 a.m. no decisions were made.

Review Commissioners Agenda and Consent Agenda
Commissioner Hover noted that Congressman Newhouse would be attending a meeting at the Smoke Jumpers Base at 1:00 p.m. near Winthrop. Commissioner Branch will be attending a fly over tour called the Light Hawk Flight NCWFHC with the Congressman Newhouse in the morning prior to the Smoke Jumpers Base meeting.

Commissioners discussed attendance of their agenda items versus attendance at the Smoke Jumper Base meeting at 11:00 a.m. Commissioners want to ensure they stay on top of the developing conversation about the Smoke Jumpers Base.

Briefing Among Cmrs.–Discuss Individual Weekly Meetings and Schedule

Budget Work Session – Emergency Management
Maurice Goodall, Kayla Higbee, Leah McCormack, Cari Hall, Laurie Thomas

Mr. Goodall went through the 2018 expenditures and provided commissioners with information spend down on certain lines. He discussed lines that were reduced last year, but now may need budget amendment for remaining expenses of 2018. Commissioner Hover noted that the budget appeared pretty consistent even though some lines have not yet been spent. Mr. Goodall explained some additional funds from the 2015 fire that are expected for Current Expense and his budget. It isn’t very much. He explained grant funds that are spent down and what he expected to spend by the end of the year.

For the 2019 budget, Mr. Goodall would like to discuss his wages but will likely save that conversation until later. He has two other grants both for about $33,008 that will be reimbursable. Ms. Hall suggested the funds be budgeted for rather than waiting till later and doing a supplemental. Also, Mr. Goodall’s wages are counted as the match for the grant. He would need to see what is allowed for administration. The grant pays for the redoing of the MHMP that we are required to have. A professional service is hired for this update.

Motion Resolution 104-2018 Lifting the Countywide Burn Ban
Commissioner Hover moved to approve resolution 104-2018 lifting the countywide burn ban and directing the Clerk to email and fax to the media and associated entities. Motion was seconded, all were in favor, motion carried.

Update-Planning-Perry Huston
David Gecas, Conservation District Craig Nelson and Amy Martin

Public in attendance: Gina McCoy, taking notes on her computer, and three others

Nightly Rental
Number per owner was discussed

Champerty Shores Sewer Extension
October 16 meeting with the city of Oroville on the status of Champerty Shores, and specific run at Oroville doing the revenue bond for the utility. He also wanted to discuss the public works trust fund loan.

Motion Executive Session RCW 42.30110 (1)(i)
Commissioner Hover moved to go into executive session at 1:40 p.m. for 20 minutes inviting Chief Civil Deputy Gecas and Planning Director Perry Huston to discuss matters relating to potential litigation to which the county may become a party. Motion was seconded, all were in favor, motion carried.

Executive session ended at 2:00 p.m. no decisions were made.

WRIA 49
Membership on the planning unit was discussed as people who live and work in the watershed.

Commissioner Branch discussed membership concerns expressed by the Farm Bureau in an email to Director Huston on the preliminary list for the Planning Unit such as environmental groups who may not live in the Okanogan Basin. A couple of these groups have driven court decisions that interpret water rights laws but the Commissioner would like them at the table to understand any issues of concern that might be addressed to avoid further litigation. He pointed out that they are one reason why we are here today. Director Huston replied he did not see that specific direction. He continued by giving other options saying voting members on the planning unit might be better as part of the technical advisory. The issue has been raised, but perhaps more discussion is needed. Commissioner Hover said if it was a group submits their representative he would assume that person would live here. Many have local people involved with a particular group but do not actually have someone who lives here. Commissioner Branch directed moving the Upper Columbia Salmon Recovery Board to the technical advisory list and suggested removing the Lake Osoyoos Water Quality Society since they are more focused on Lake Osoyoos water quality.

Craig Nelson commented that 34 members is a lot; please do not increase that number. He did ask Okanogan County to consider appointees who are willing to find solutions and not be obstructionists. There was also a non-voting position that was held by DOE who represented all the groups. Commissioner Branch said his end goal is to have a process that meets the intent of the statute and meets the intent that landowners and water rights holders are part of this creation and have others that inform the process. He also read a posting from Facebook that said that the Farm Bureau was concerned that there were more environmental representatives than private water rights holders. He pointed out that there are many more water rights holders represented by different groups and that having the interests of those at the table. Director Huston will wait until additional outreach is done for membership.

Implementation funding was discussed and what would be needed to support the Planning Dept. Mr. Nelson was asked to propose a budget about what the conservation district envisions. An amendment may be needed to memorialize.

The Voluntary Stewardship Program document was provided that was approved September 17, 2018. Mr. Nelson went over the section showing goals on page 51 along with the practices that would enhance the critical areas. The practices were chosen because they were already in use.

Director Huston assumed the Planning money would go away, so we need to figure out what educational materials and public outreach material that could be paid for with this funding then figure out what to do with any other money coming from the legislature.

Mr. Nelson discussed the producer packet which has a check list self-assessment tool for those who want assistance working through the program. They will be able to track implementation rate and whether we are meeting the goals. Getting the word out to inform what it is and what it isn’t in order to secure some volunteers who can share what they know with us. Verification of what is said will be needed too. To be able to show the state we are meeting the benchmarks and goals is a huge part of the responsibility and getting it done as much as possible up front. If not funded later on it will be a great big challenge. CD submitted for grant funds for implementation to pay for technical staff and help producers implements their tasks.

Lake Management
Anna Lyon, Mr. & Mrs. Ford Waterstrat and someone else.

Director Huston explained the appeal period ended today, but we could get an appeal through Superior Court. He said the Noxious Weed board has been willing to consider managing the district. For the program management after reviewing the RCW he thinks it would be safe to involve David Gecas on an interlocal agreement with the Noxious Weed board to administer the program within the boundaries of the ordinance. Ms. Lyon said the Weed Board is willing to take this on and are happy with it. It is something the weed board feels needs to be addressed. Director Huston explained the County Commissioners are still the governing board like they are the governing board of the Tonasket, Oroville, and Methow EMS Districts. Commissioner Hover asked what role the Noxious Weed Board has in developing the advisory committee. Director Huston recommended the advisory committee be appointed by the county commissioners. Those members would owners of land within the boundaries of the district.

Similkameen Trail Bill
Director Huston explained there is approximately $35,000 in donated money for trails that have some nexus to the county road system that might be used to pay for the culvert. The PUD also agreed to that. He will need funds to pay for the invoice as there is none budgeted to the trail. Commissioners recommended he pay the bill and review the budget for bottom line. If there were funds in his budget then he could pay Public Works to clean the culverts regularly. Commissioner Branch suggested contacting the regional Pacific Northwest Trail system thinking perhaps they could help with some trail funding strategies. Director Huston stated it really depends on how focused the board is on trails.

The Parks & Recreation Board draft resolution that was previously reviewed and not authorized by the prior board was discussed but did not take action. Does the board wish to consider reforming the Parks & Recreation Board? Commissioner Branch discussed economic benefit activities that the Park & Rec Board could address or apply for grant funds for trail work also pointing out that updating the Park and Rec Plan is critical for eligibility for grant funds. The Planning Dept. had previously been charged with some element of trail administration. The county commissioners adopt the plan. Commissioner Hover has some concern about creating a Parks & Recreation Board because there is the MVSTA and it is not known how a board would affect the association. Director Huston will dust off the draft resolution and resubmit for consideration.

Comp Plan
Director Huston explained he is on the cusp of having the narrative done on the alternatives. He went over the alternatives map.

Motion - Voucher Approval - Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the regular vouchers in the amount of $541,910.68 and Payroll vouchers in the amount of $758,686.03. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

Motion Public Health Voucher
Commissioner moved to approve the Public Health Vouchers in the amount of $54,328.99 Warrant numbers as cited on the attached blanket voucher list. Motion was seconded, all were in favor, motion carried.

Motion Methow Valley EMS District
Commissioner Hover moved to adjourn as the BOCC and reconvene as the Methow Valley EMS District. Motion was seconded all were in favor, motion carried.
Commissioner Hover moved to approve the Voucher certification and authorize the T Methow Valley EMS District vouchers to be paid in the amount of $56,296.50,. Motion was seconded, all were in favor, motion carried.

Commissioner Hover moved to adjourn as the Methow Valley and Reconvene as the BOCC Motion was seconded all were in favor, motion carried.

Motion Tonasket EMS District
Commissioner Hover moved to adjourn as the BOCC and reconvene as the Tonasket EMS District. Motion was seconded all were in favor, motion carried.

Commissioner Hover moved to approve the Voucher certification and authorize the Tonasket EMS District vouchers to be paid in the amount of $. Motion was seconded, all were in favor, motion carried.

Director Huston asked whether the board would approve ad valorem 1% increase. Yes.

Commissioner Hover moved to adjourn as the Tonasket EMS and Reconvene as the BOCC Motion was seconded all were in favor, motion carried.

Motion Oroville Rural EMS District
Commissioner Hover moved to adjourn as the BOCC and reconvene as the Oroville Rural EMS District. Motion was seconded all were in favor, motion carried.

Commissioner Hover moved to approve the Voucher certification and authorize the Oroville Rural EMS District vouchers to be paid in the amount of $9680. Motion was seconded, all were in favor, motion carried.

Commissioner Hover moved to adjourn as the Oroville Rural EMS and Reconvene as the BOCC Motion was seconded all were in favor, motion carried.

Discussion – Solid Waste & Maintenance Trustee Use-SW, Maintenance & Jail
Ben Rough, Joe Poulin, Kent Kovalenko, Noah Stewart

Mr. Stewart explained trustees are those inmates who have misdemeanor charges that want to work but he cannot make them work like DOC. The Landfill and Courthouse Maintenance both have a need for use of the trustees. This meeting was set to work out some strategies.

Commissioner Hover asked when trustees are needed at the fairgrounds. Mr. Poulin replied they could use two or three for fairgrounds work in April when they begin to prepare the grounds for opening. But in the past he used them for projects in addition to courthouse complex. Mr. Stewart explained Department of Ecology Grant provides funds for litter clean up. Commissioner Hover said the grant work must come first.

Commissioner Branch asked about whether or not there was a choice the judges can give for work crew or divert somehow when a person cannot pay their fine.

Mr. Stewart stated the litter pick up on the state highway is grant work, but it is seasonal and only in the summer. Mr. Kovalenko explained he could use the trustees’ labor around 60 hours per week.

Commissioners will see if the Judges have some say in how work crews can be developed.

Review Meeting Minutes

The board adjourned at 4:40 p.m.