RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

AUGUST 20, 2018

The Okanogan County Board of Commissioners met for its regular session on August 20, 2018, with Commissioner Jim DeTro, Chairman, Commissioner Chris Branch Vice-Chairman; Commissioner Andy Hover, Member; and Laleña Johns, Clerk of the Board, present.

Review Commissioners Agenda and Consent Agenda
Commissioners discussed whether or not they wanted the wolf collar data. Commissioner DeTro stated the Sheriff should have this information. Commissioner Branch stated there would be some kind of interlocal. Jim Brown asked Commissioner Hover so he could prepare the information. He explained that a regional memo went out that establishes protocol and all the Forest Service employees are to sign and acknowledge it.

FAC wanted to push the main gate down to the south end. The gate would be plugged up should an ambulance be needed. There isn’t much room at that end with everything else going on there. Commissioner Branch said the south end gate had previously been moved for a reason. He agrees with what works.

The Clerk of the Board explained Melissa Thompson resigned last week due to having applied for the Foreclosure Deputy in the Treasurer’s office.

Executive Session RCW 42.30.110 (1)(i)
Commissioner Hover moved to go into executive session at 9:15 a.m. for 20 minutes inviting Tanya Craig to discuss the performance of a public employee. Motion was seconded, all were in favor, motion carried.

Executive session ended at 9:35 AM no decisions were made.

Briefing Among Commissioners – Discuss Individual Weekly Meetings & Schedule
Commissioners discussed the County Auditor’s request for new elections equipment. They were in favor of spending the money for the new system in the approximate but one thing that is not known is what system the state will be changing to. Without that info it is not certain which system we should secure.

Motion Okanogan County Letter of Representation State Auditor
Commissioner Hover moved to approve and authorize the chairman to sign the Okanogan County letter of representation letter regarding the county’s 2017 audit. Motion was seconded, all were in favor, motion carried.

The Clerk of the Board explained a request for re bidding the auctioneer services notice as there was concern about who is to collect/remitt the sales tax and vehicle transfer fees. She previously inquired of Auditor Laurie Thomas and Chief Civil Deputy David Gecas and they both agreed collecting and remitting the sales tax and vehicle transfer fees is the responsibility of the Auctioneer Company. The Clerk noted that previously bid specs have never detailed who is to comply with collecting either or those. There was also the question of the Vehicle Dealer’s license and whether or not the bid specifications should state that requirement. Already required is a current Washington State Auctioneer license. The Clerk of the Board explained she sent the bid notice to 9 auctioneers (one was returned undeliverable) with the bid specifications and included the list of surplus items to be sold.

Commissioners adjourned for lunch at 11:15 a.m.

Commissioner Branch attended to a follow up meeting with Cascade and Columbia River Railroad. He left the office at about 11:30 a.m. and returned at about 3:20 p.m.

Update – Planning – Perry Huston

Planning Dept Study Session

1) Executive Session – RCW 42.30.110 (i) Current Litigation

Motion Executive Session RCW 42.30.110 (i)
Commissioner Hover moved to go into executive session at 1:50 p.m. for 20 minutes inviting Attorney David Gecas and Perry Huston to discuss current and potential litigation. Motion was seconded, all were in favor, motion carried.

Executive session was extended at 2:10 p.m. for another 15 minutes.
Executive session ended at 2:25 p.m. no decisions were made.

2) Water Banking
The letter of intent would signal our intent to support Oroville Tonasket OITD contribute to a water bank with $10,000 cost share with a IGA for services. (attached)

Intergovernmental Agreement (IGA) for use of money would need a vetting process rather than that it would be simpler to arrange an agreement with Tonasket and Oroville because it is much clearer from them what is to be done.

The end would be a water service agreement which outlines how much water is available and how much they will lease. If the water is leased, it was ag water or something like that, we have to conduct due diligence, if for potable water for single family residence, but the idea behind the lease is that they want to hold onto their water. Another solution, temporary, would to provide time for us to form our own water bank. IN broad strokes that is what they are looking to do. What is the time frame for the lease of water? That was not part of the discussion said Director Huston. But the thought is that most resident mortgages are set at 30 years. Most bankers won’t lend money on a house without water. Director Huston stated it would be a very long lease with some language about taking the water back. Commissioner DeTro stated it would open up a loop hole attorneys could take advantage of.

What is the monetary approach? Director Huston explained the first step would be to obtain water right then convert, then figure out household use, then sell a credit against the lot with a onetime transaction. The agreement would come next between the parties. Commissioner DeTro felt good about the “long term water service contract” language, but doesn’t feel the word lease should be used.

There is a sense of urgency and need some commitment to form the water bank. The letter lays it out. OTED had expressed some interest in local capacity grant could be used for initial set up. He doesn’t have that answer yet. When he spoke to Vanessa, she indicated they were reluctant to spend any of the funds on consulting.

First is the letter of intent, then if the board moves ahead with the letter of intent then that would dictate how the $10,000 will be used. The Intergovernmental Agreement (IGA) would outline the framework of the water bank in place, then the water service agreement would be created which would be between Oroville and Tonasket Irrigation district and would spell out the uses of the water. Commissioner DeTro stated one red flag with his involvement is that Scott DeTro is the attorney for OTID because Scott is his brother and therefore there may be a conflict if he is involved.

The commissioners reviewed the Letter of Intent.

3) Wolf Management
The Director drafted a letter to Kelly Susewind, Director Washington Department of Fish and Wildlife regarding the Wolf/SAR incident that happened. Director Huston explained which agencies he has reached out to regarding this matter Sheriff, DNR, Forest Service. It was suggested that Chief Communication’s Deputy Mike Worden also be included in the discussions.

4) Well Tracking System
Director Huston stated the draft application was submitted for review to Vanessa at DOE. She expressed concern and suggested softer language. The application will be polished up with some softer language. Director Huston explained there are three specific grant opportunities he is working on; a $60,000 grant for and a $50,000 which pays for lead entity expenses and is possibly renewable. Plus $150,000 onetime only which pays for the contractor and studies.

Commissioner Hover asked about other entities applying of the funds for mitigation. If we had a mitigation project in the pipeline and instead of it going through UCSRB it would then go directly through the county.

5) Comprehensive Plan Review
Director Huston explained his hope to discuss with the cities and bring them onboard. The goal is to get at least the majority of the group in front of the commissioners and initiating governments. The official draft to be commented upon has not been published yet. Once it is, there will be a 30 day comment period. Draft EIS will begin the Planning Commission hearings in the end recommending to the commissioners in a package for the board to look at. He believes the EIS informs the board prior to adopting the plan.

Planning Dept. Administrative Session

1) Tonasket EMS District

Motion Tonasket EMS District
Commissioner Hover moved to adjourn as the BOCC and reconvene as the Tonasket EMS District. Motion was seconded all were in favor, motion carried.

Commissioner Hover moved to approve the Voucher certification and authorize the July 2018 Tonasket EMS District vouchers to be paid in the amount of $21,700. Motion was seconded, all were in favor, motion carried.

Commissioner Hover moved to adjourn as the Tonasket EMS and Reconvene as the BOCC Motion was seconded all were in favor, motion carried.

2) Lake Management District #1
Director did not discuss due to insufficient time.

3) Port District – Oroville
Director Huston explained the process for elections, when there isn’t already formed a district. RCW 53 outlines the laws and guidelines. There is some interest in developing the port district. The purpose of the district would be run airport terminals, create a revenue stream to maintain their port facilities and other projects, and to engage in project planning identify industrial park etc… for pre zoning shovel ready building site incubator industrial facilities. There are many in the state and Kittitas County doesn’t. The mapping the county can help with but up to the petitioners to do the rest of the work. Commissioner Hover stated it is difficult to consider approving a mechanism for another group to impose taxes on the people. The discussion will continue as things get worked out.

4) CXT Toilets
This will take a back seat, if the Planning Office performs the necessary work but it will take a back burner from other priorities. He will continue to monitor the emails.

Maurice Goodall provided a briefing on the status of the fires burning in Okanogan County.

Motion - Voucher Approval - Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the regular vouchers in the amount of $1,388,196.02 and Payroll vouchers in the amount of $928,101.74. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

Motion Public Health Voucher
Commissioner moved to approve the Public Health Vouchers in the amount of $34,228.05. Warrant numbers as cited on the attached blanket voucher list. Motion was seconded, all were in favor, motion carried.

Review Meeting Minutes
During this time, the Commissioners asked the county Auditor Thomas to discuss with them her request to purchase the elections program. She sent a draft agreement to the board. Ms. Thomas explained an email that attorney Gecas reviewed and asked about early termination language with the current provider to see about termination early. They had been assured by the state there is no plan to go to a single system. She would like to see the county on board with Verity system before the general election. We have barely one month to get it switched, but Stevens County is getting it done in time for the general election. The commissioners do not want this to create a controversial issue with the general election right around the corner. The cost will be about $239,575 over a ten year period. The other program is $150,000 but not for that period of time. Will drop by $6,000 at the end of the ten years. There are funds in the elections reserve account to pay the invoice.

Ms. Thomas stated the board could sign it or authorize her to sign it. She explained Attorney David Gecas previously reviewed the draft and his only concern was the termination language. She will provide the contract to the Clerk of the Board for commissioners’ signature.

The board adjourned at 5:00 p.m.