RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

APRIL 2, 2018


The Okanogan County Board of Commissioners met in regular session on April 2, 2018, with, Commissioner Chris Branch, Commissioner Andy Hover, and Melissa Thompson Senior Clerk for Clerk of the Board, LaleŮa Johns, present.

Commissioner Jim DeTro was absent.

Commissioners convened the board at 9:00 a.m.

Review Commissioners Agenda and Consent Agenda
Commissioners reviewed their agenda and consent agenda.

Briefing Among Commissioners Ė Discuss Individual Meetings & Schedules
Commissioners discussed individual meetings they attended last week and future meetings they may attend during this week.

Debi Hilts, HR Coordinator, joined the meeting at 9:30 a.m. and provided the Commissioners with Director Perry Hustonís employment contract agreement for their review and future signature.

Commissioner Hover discussed emergency medical insurance costs and a lack of Life Flight coverage for inmates which would be costly if someone needed to be air lifted out of Okanogan. Commissioner Hover would like to look into budgeting for the coverage.

Commissioner Hover discussed the railing of the arena at the Fairgrounds and safety concerns, like injury to animals and people who brush up against the aging railing. Ted Murray, GIS Analyst, joined the meeting at 10 a.m. and provided the commissioners with an aerial photo of the fairgrounds detailing ground disturbance estimates of various improvements. Director Perry joined at 10:45 a.m. and showed some detailed water maps for the Fairgrounds so that water can be turned off prior to projects starting. Both Director Perry and Mr. Murray left the meeting.

Member of the public Emily Sisson, taking hand written notes at 10:45 a.m.

Update Ė Coroner Ė Dave Rodriguez

Transport and Autopsy Costs
Dave Rodriguez provided an overview of the process and billing issues as brought in the meeting last December. After Mr. Rodriguez does his initial investigation on scene then he has to have the body transported to a funeral home in the area because the county does not have a morgue. Aero Methow will often transport the body to a funeral home because they are already there and itís on the way, but in other cases the funeral home is the one to pick up the body and bills variable fees.

In an effort to have consistency and budget for potential fees, Mr. Rodriguez has bene reaching out to the funeral homes to ask what they would bill for transport, holding refrigeration fees, cremation, etc. He then put together a proposed fee schedule based on the quotes received (attached). Commissioner Hover agreed that the county is at the mercy of the funeral homes because we are not able to contract with them. Mr. Rodriguez is especially concerned about the refrigeration cost because if there is a situation where identity is being determined then the body could be stored for a long period of time and $20/day versus the previous cost of zero would be costly.

If the county were to be charged $600 per transport, a coroner vehicle with a cooler could be cost effective in the long run. Commissioner Hover explained that there is not enough cash on hand available to fund the purchase of the vehicle. Mr. Rodriguez would like to look into trading in a vehicle for a replacement. Commissioner Branch talked about getting bids and the need to go through the proper process. Mr. Rodriguez indicated that he applied for a grant that would be used to purchase the vehicle with the cooler. He will know on the 12th of April, if the application gets through the first review round and can provide an update then.

Prosecutor Brandon Platter and Detective Josh Petker with the Task Force joined the meeting at 11:30 a.m.

Commissioner Hover would like Mr. Rodriguez to talk to the Treasurer about the vehicle situation. It also would be good to find out from another departments what kind of vehicle they want, because if the grant is approved, then they could potentially surplus the current vehicle to another department.

Overdose Deaths
Mr. Rodriguez handed out an information sheet on drug related deaths (attached) and discussed how the Task Force and the Prosecutorís office are trying to come up with solutions addressing the increase of opioid overdose deaths. There were 6 deaths in all of 2017 compared to 6 in the first quarter of 2018. According to Mr. Rodriguez when there is evidence of a drug induced overdose death, he will draw blood and send to Toxicology. The results will take 8-10 weeks and the body does not get held. He is determining the cause of death based on experience and what he sees on scene but is not performing a full autopsy. The overdose is confirmed when the toxicology results return. The challenge is that the Prosecutor wants to prosecute as a controlled substance homicide, but they are unable to prosecute this type of case unless a full autopsy is done. The autopsy is the only way to rule out any other cause of death. According to Prosecutor Platter they have to first prove that there was a delivery from defendant to victim, victim took substance, and as a result victim died. Without the autopsy they are not able to rule out everything else.

Prosecutor Platter will charge it as a controlled substance homicide if there is enough to charge but needs to be able to answer those questions in the process. An exclusionary autopsy, meaning nothing else was determined is necessary, and more information will come from the toxicology. The issue is the cost of doing the autopsy. Transportation along with other costs, are transported to Moses Lake or Wenatchee. Do we autopsy everyone? Which means the Coronerís budget is depleted.

Commissioner Hover asked what that would look like for the Prosecutorís budget. Platter doesnít believe that it would have a large impact on his budget. They may have some expert fees. The defense side of homicide creates the most costs for the county.

The task force uses confidential informants and undercovers. Detective Petker has offered to help make the decisions on doing the autopsy or not because of his familiarity with the cases and the parties involved, so he will be called by Mr. Rodriguez as needed. Detective Petker is seeing heroin cases dramatically increase, possibly from the increase of people addicted to prescription drugs that are now harder to obtain. Discussed the concerns of fentanyl, which is often being mixed with heroin or meth. Cases are low in Okanogan County, but itís something they are monitoring.

Commissioner Branch brought up a video on the Step Up program that can be found under the NACO website and suggested it be watched. Itís a community effort to get these things addressed. Prosecutor Platter is in support of programs, but says there is a struggle to get people into them. If they are not ready to change, the program doesnít matter.

Adjourned for lunch at 12:05 p.m.

Convened at 1:30 p.m.

Update - Planning Ė Perry Huston
Staff: Perry Huston, Char Schumacher, Dan Higbee, Mike Harr, Patrick Dunn

Members of the public: Emily Sisson, Kit Arbuckle.

Director Huston handed out his agendas (attached).

Nightly Rentals Ė Review Ordinances
Director Huston provided the Commissioners with two Nightly Rental ordinances to review. He explained that the requirement for the Nightly Rental License is not new, just differently stated. Commissioner Hover asked for clarification regarding the building inspection items noted in the ordinance. An older home would not have a final building inspection which is one of the requirements. Commissioner Hover suggested building develop a form to address the older homes that do not have final inspections. Commissioner Branch asked about items that wouldnít pass normal permit inspection like an old railing on a home. Mr. Higbee says that he doesnít necessarily go out to the site for inspection, just for nightly rentals.

Commissioner Branch asked the health department members who were present if they could forward the check list they use to the BOCC. Building Department will coordinate with Public Health and Planning and create a building inspection report that will be used.

Motion Ordinance 2018-5 Adopting a new chapter OCC 5.06 Nightly Rentals
Commissioner Hover moved to approve Ordinance 2018-5 adopting a new chapter to Okanogan County Code title 5 Business Licenses and Regulation titled OCC 5.06 Nightly Rentals. Motion was seconded, all were in favor, motion carried.

Motion Ordinance 2018-6 Adopting amendments to OCC 17A.270 Nightly Rentals
Commissioner Hover moved to approve Ordinance 2018-6 amending Okanogan County Code Chapter 17A.270 Nightly Rentals. Motion was seconded, all were in favor, motion carried.

Initiating Governments
Discussed the meeting scheduled next Monday, April 9th. According to Director Huston, someone will need to apply for grants, either the initiating governments, the county take the lead, or the planning unit. A decision will need to be made of who will be lead entity, or if we go out for RFQ. Director Huston will prepare a draft of the agenda for the meeting and will let those who have requested, know about the upcoming meeting. Commissioners mentioned various entities they would like notifications to go out to.

Public Hearing scheduled April 9th OCC 17A.290 & OCC 17A.220
The public hearing will be to discuss whether or not the interim controls established should have been adopted. The planning commission will send revisions back to the Commissioners after the May 14th Planning Commission Meeting. Commissioner Hover mentioned that excise tax revenue went up from $12,000 to $40,000. Commissioner Branch pointed out population being one of the reasons the revenue is so high because it pays on per capita.

Lake Management District
Director Huston provided an update on the discussions with Veranda beach. Noxious week prepared to assist with the process.

Champerty Shores Update Ė Sewer Project Financing
They are creating some easements for the route of the sewer line, but Director Huston has received inquiries on ways to fund these. Commissioners Hover wanted to know if we were to create a sewer utility district and go out for a bond, would revenue be based on current or projected. According to Director Huston, properties are levied based on use of system until the bond is paid off. He discussed potential of the City of Oroville doing the bonding. The Home Owners Association of Champerty shores had to have city water due to some contamination, and the city required that they also hooked up to the sewer system. Director Huston said this is a common approach for cities. Commissioner Branch thinks a district will be workable for us. Director Huston is suggesting that the bond be for total project costs, fees, construction, etc., and then pay that off. Then the land owner pays a monthly bill for sewer and an annual assessment. It was discussed that a municipal bond has generally lower interest rates. The Commissioners are open to the discussion. Commissioner Branch suggested that other parties outside may be interested as well because they may benefit from use of the sewer line due to proximity. Director Huston will put together some information and set something up for them to come in and discuss with the BOCC. Commissioner Branch would like a map of the area provided when the discussion occurs.

Fairgrounds Ė Northgate service drive grading
Director Huston informed the BOCC of a request to grade one of the Fairgrounds Roads that is an easement access to neighboring homes. Commissioner Hover thinks it would be a good idea to get a price from Public Works. He is also looking into a government type contract for the potential purchase of a tractor.

As for the new Fairgrounds well, we donít need to do a notice of intent to construct at this point. Water right information will need to be available when it is drilled. Will need to contact the archeology department when it comes down to potential irrigation. Commissioner Hover showed the map that Ted Murray created for all the race track improvements. An RFP needs to be created. Commissioner Hover would like it done soon, and asked Director Huston to manage since the Clerk of the Board is out of the office. Director Huston indicated that he will need specs then he will make draft and get it to them.

Commissioner Hover indicated that realtors have been asking what is going on with water in the valley. Discussed Director Huston creating a map that identifies water availability as a quick reference, with cautionary language that it is for broad information purposes. This should help define areas for people easier. Commissioner Branch says it would be good to run it by Ecology.

Comprehensive Plan
The vision statement has been added after the last discussion.

Director Huston discussed OFM range Population Growth predictions through the year 2040.
Low : -2,367 people & -1,460 households
Medium: +4,501 people & +2,500 households
High: +16,774 people & +9,318 households

The numbers represent births, deaths, and migration. Director Huston doesnít see anything changing the migration, which is usually based on trends or events. Although he says the tree fruit industry is expanding. Commissioner Hover believes that migrant workers would increase but houses likely to decrease. Commissioner Branch talked about the fires being a reason people may have left, but if people donít have jobs they wonít stay. Director Huston would like to know which of these ranges should be considered when we move into planning the comprehensive plan. He explained his position which is Washington trends tend to follow the west side and the west side job market has a lot of expansion and everyone is getting out of California as fast as they can. Idaho and Nevada are also having a hot job market. Commissioner Branch believes the medium projection is reasonable to use. Commissioner Hover discussed some other statistics that put the population growth over the medium but below the high projection.

Airport Protection Areas
Commissioner Hover asked about airports under transportation. One of the things left to do under 17A was to address airport safety. Commissioner Hover explained that various airports are used for emergency and fire help to fly in/out of. He wants to make sure they are addressed in the Comprehensive Plan. Director Huston recognizes the importance of the airports being in the plan, but zone code adopts the text and maps of airport protection areas. He indicated that it has been looked at, but hasnít gone through the full process to adopt as the previous board did not want to. Commissioner Branch pointed out that state aviation promotes zoning to protect the investment of airports. If the state owns an airport it is still subject to our zoning. If the city owns the airport, they can annex and zone their own airport, but nothing around it.

City Expansion Areas
Director Huston explained that they are using the maps proposed by the city and would like to discuss identifying a holding zone. The holding zone is still a county zone, but we can adopt into our books some of their zoning and apply it if the BOCC wants to do that. He will wire it into the environmental impacts. Commissioner Branch would like to see how the cities plan on zoning it themselves. He would like to have a discussion with them and look at their water and sewer plans. We donít have any control when a city is annexing, when or how. Commissioner Hover agrees with Commissioner Branch, but also wants to address Director Hustonís concern. We should implement it with EIS. Commissioner Branch would like some policy with regard to the holding zones such as what would we zone for outside the expansion area and what standard would we adopt. Director Huston will put something together.

Resource Land
The current use agricultural tax class was discussed. Director Huston brought up two criteria for agricultural maps: Forest Land, which will identify timber stands, DFL & open space timber; and Mineral Land, which they will look at further as maps are generated. Director Huston would like to know what the BOCC thinks. Director Huston discussed rural designations and explained a 1 mile swath, R-1 planning on bumping out one mile from arterial roads. Planning Commission didnít reduce any of rural areas on the comprehensive plan map, but did on the zone map. The map will not address ownership, just map out based on agriculture, forest, and mineral. Commissioner Branch discussed his concerns of making decisions based on the criteria of meeting the needs of the industry, as there will always be a need. Commissioner Hover agrees that the first step is looking at current criteria. Both Commissioners do not like the verbiage ďmeeting the needs of the industryĒ as being applied to the criteria. Will need to look at inventory on a map based on the criteria. Commissioner Hover and Commissioner Branch both agree that they need to come up with ideas to keep the property in the specific criteria that will keep it viable and financially sound for the owner in the future. Would like to see a policy statement that agricultural activities are not exclusive to agricultural resource land. Commissioner Branch discussed that this is a conversion policy. Commissioner Hover believes that it is both, use while under forest designation, or the conversion later. Discussed the example of Christmas Tree Farms being agricultural land. Commissioner Hover indicated that the forest designation is for production timber. The policy should address other specific uses of the timber.

Aquifer Recharge Area
The Aquifer Recharge area section of the draft that was contributed by Commissioner Branch was read and discussed. The perception of what is critical can create obstacles in applying the comprehensive plan when someone wants to expand in an area in the future. Commissioner Hover asked how the current draft of this section would be applied if approved as it is now. Director Huston says that some steps need to be taken to protect the aquifer and identified how it could be contaminated by others around it. He indicated that it gets identified as it occurs and then you deal with it. Regulation is already designed to help. If you identify an area for whatever reasons, you may decide it lends itself to larger lots or on site sanitation systems. Commissioner Branch believes that it the plan should represent a thought pattern which can answer why something is being done or decision is made. Commissioner Hover said that it should indicate guiding principles that help you create what you want in this county and we want to promote the economy in the county.

Director Huston mentioned other changes to the draft. Hazard Mitigation Plan is no longer a stand-alone section, but added in where pertinent in other sections. Discussed small lots or undesirable lots that require a purchase of an additional lot to build. Commissioner Hover thinks that an incentive to purchase or lease would help. Promote large tracks of open space if they wanted to lease out for other people to farm or acquiring smaller lots, or subdividing. Commissioner Branch would like people to know what they can expect to get out of their land when they purchase.

Director Huston is tracking all the changes and will be providing the BOCC with the most updated draft of the Comprehensive Plan.

Motion - Voucher Approval - Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the regular vouchers in the amount of $231,256.31 and the payroll vouchers in the amount of $1,004,017.99. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

Motion Public Health Voucher
Commissioner Hover moved to approve the Public Health Vouchers in the amount of $956.94 Warrant numbers as cited on the attached blanket voucher list. Motion was seconded, all were in favor, motion carried.

Review Consent Agenda and Meeting Minutes

The board adjourned at 4:40 p.m.