RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

APRIL 17, 2018

The Okanogan County Board of Commissioners met in regular session on April 17, 2018, with, Chairman Commissioner Jim DeTro, Commissioner Chris Branch, Commissioner Andy Hover, Melissa Thompson, Senior Clerk; and Laleña Johns, Clerk of the Board, present.

Board convened at 9:00 am

George Thornton, member of the public took hand written notes all day.

Staff Meeting
Director Perry Huston present

Debi Hilts joined to inform the Commissioners that their 10:00 applicant for the Fairgrounds Coordinator, Jill Scott, fell ill and could not come to her interview. She asked if the BOCC is inclined to reschedule or stick with the current pool to make a decision, to which they agreed to use the current interviews to make a decision.

Motion Oroville Rural EMS District
Commissioner Branch moved to adjourn as the BOCC and reconvene as the Oroville Rural EMS District. Motion was seconded all were in favor, motion carried.

Commissioner Branch moved to approve the Oroville Rural EMS District vouchers in the amount of $9,680.00. Motion was seconded, all were in favor, motion carried.

Commissioner Hover moved to adjourn as the Oroville Rural EMS and Reconvene as the BOCC Motion was seconded all were in favor, motion carried.

Motion - Voucher Approval - Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the regular vouchers in the amount of $580,748.10 and Payroll vouchers in the amount of $896,088.41. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

Motion Public Health Voucher
Commissioner moved to approve the Public Health Vouchers in the amount of $33,893.53 Warrant numbers as cited on the attached blanket voucher list. Motion was seconded, all were in favor, motion carried.

Cont. Commissioners; Staff Meeting
Director Perry Huston, Attorney David Gecas

Attorney David Gecas updated the Commissioners on his current open items. The sheriff department asked if ordinances could be applicable to certain areas. Specifically they are looking to create a new ordinance addressing abuse to the emergency call system that would apply in unincorporated areas. He explained that he forwarded state regulations in his response.

Attorney Gecas discussed the potential of interlocal agreements with the tribe to address solid waste situations, but that the tribe would need to waive sovereign immunity in order for the agreement to be enforceable. Commissioner Branch inquired about the MOU in place with the tribe. It’s more of a friendly MOU and not enforceable.

Member of the public, Craig joined the meeting with Kirk of National Public Radio. Kirk explained for the record that he covers rural affairs and is doing a story on the grizzly bear re-introduction issue. He wished to interview Commissioner DeTro about the proposal. Commissioner DeTro agreed to step out for an interview with Kirk. Commissioner Hover will meet with him later today.

Mr. Thornton and Kevin Roberts, from DNR, joined to drop off information the commissioners had requested yesterday (attached), then he left. Commissioner Branch asked Mr. Thornton his opinion about managing trees. Mr. Thornton said that it is site dependent and a temperature on the ground issue. The Virginia Ridge project discussion from yesterday was brought up. Mr. Thornton provided his opinion.

Joe Poulin joined the meeting and provided an update.
He spoke to AgTech about a quote for spraying the fairgrounds. If we do the first round it would be about $600 with another spray needed in June. Mr. Poulin believes we’d save a lot of money if done in house. He has a map of the areas that need spraying and what’s been done in the past.

Mr. Poulin explained he will have the backflow valve looked at today. Commissioner Hover confirmed that this is for irrigation. Mr. Poulin is not sure why it was in there for the irrigation system. Commissioner Branch discussed the RVs hooking up to the water system and his concerns about potential back flow issues. Commissioner Hover believes a check valve system may be expensive, and would like Mr. Poulin to look into the options. Commissioner Hover asked if there was a lawnmower that works over at the Fairgrounds. Mr. Poulin said that yes there are two, but one has had some issues, but they are working.

Commissioners would like to add a labor rate into the fairgrounds fee structure so when renters ask for extra work to be done above and beyond the norm, then a rate can be charged to recoup the costs. For example the beef barn was requested to be power washed. If additional labor is needed, not normal maintenance, then the labor rate would be applied. Mr. Poulin said he is tracking labor hours. Display cases will have to be removed from the commercial building and the labor charges applied. Some of the grounds should be given a good spring cleaning anyhow, but that is normal maintenance of the grounds.

Mr. Poulin explained he will be preparing scope of work for the repairs of the stairs between the Juvenile/Prosecutor Admin and Juvenile Detention buildings. Concrete worker options were discussed.

Mr. Poulin also reported that the glass door on the north side of the Admin should be an emergency exit only because staff is wearing out the lock by using is regularly as a staff entrance and they are not operating the lock properly. Commissioner Hover would like to have a conversation with the administrator beforehand.

Commissioner Hover asked Ms. Craig about the contract for the 2018 Vintage Faire and she believes it was in place a long time ago. Commissioner Hover wanted to ensure the contract included the extra labor charges for the request to pressure wash the beef barn. The beef barn is rented cheap but that rate doesn’t include costs to pressure wash and clean. We would not normally pressure wash the beef barns and this request is outside the scope of normal spring cleaning. Director Huston said he will check whether labor rate language is in there and then contact Vintage Faire about an amendment. Director Huston returned after speaking with Vintage Faire and they are amiable to discussing the requested amendment.

Previous County Commissioner Craig Vejraska joined the meeting with NPR radio interviewer. Commissioner DeTro provided a Special edition of the Omak Chronicle (June 12, 1958) which ran a story on a Killer Bear haunts the Tunk Valley. (attached) They discussed the possibility of the grizzly bear reintroduction in Washington State with the commissioners. Commissioners DeTro and Commissioner Hover are not in support of the bear proposal. The group discussed their individual experiences with wildlife.

Interview Fairgrounds Event Coordinator Position-Jill Scott - CANCELLED

Update – Public Works – Josh Thomson & Ben Rough
Perry Huston

Engineer Thomson provided his agenda and discussed items listed there.

Maintenance and Road Conditions
Salmon Creek Road should be opened up later today after the mud slide is cleaned up.

Sinlahekin Road has mud in the roadway but those areas will be cleaned up this week.

Loup Loup Canyon road has water over the roadway so it will be closed. The creek was observed to have a lot more water coming down the creek this year than last year. In a week or two, when Public Works can get back in there, it will likely be a mess.

Quote-Grading at the fairgrounds
It will take around 3 hours grade the access roads at the fairgrounds and the cost was determined to be about $300. The cost could be taken out of the facilities budget. Director Huston explained the resident (Reinbold) who actually wanted to split the cost somehow so the road would be maintained.

The Similkameen Trail washout was discussed. BLM is involved. The cost to repair is high due to limited access to the slide area. The contractor estimate was about $83,000, with Public Works costs being slightly less. An access road would have to be created in order to reach the slide area so repairs can be made. Commissioner Hover asked if the risk pool covers this issue. Director Huston explained Ms. Craig was made aware of the situation and he believed it was going through risk pool to determine if our insurance would cover the cost.

Upper Beaver Creek
Engineer Thomson explained he met Chris Johnson in order to get ahead of a solution for addressing the issues with Upper Beaver Creek area.

Army corps gave approval for a fish levee extension. We are making process on the right of way and working on the one for the Olson area and a permanent one with the Historical Society. We would need to have the cooperative agreement signed by July and by August we must have a solid commitment of either funds or in-kind with a 4-week construction schedule.

Mazama Levee
The Army Corp will design it, but Engineer Thomson is still exploring eligibility for cost sharing to restore the levee. It was estimated at around $350,000 with about a $70,000 match from the county.

Peter Dan Rd Slide repairs
Engineer Thomson explained the delay and status of the repair. He discussed the slope and safety issues and ways to address the slope. No permits through the tribe will be affected; design wise, it may set us back about a week.

Conconully Sewer Repair project
The first phase is to tie into the wet well. Bid packet will be forthcoming.

Ben Rough provided his agenda and discussed items listed there.

Open Position Status
All positions will be filled with the exception of the Oroville shop. That one position was filled but the applicant was offered a job elsewhere. Interviews will be scheduled for the open position.

SWMP Hearing Preparation
The commissioners were provided drafts of the plan and a resolution for review.

CDL Training MOU with Union
The program has been hanging out there a long time and he is concerned that the Union decided not to sign the MOU and policy. However, when Mr. Rough inquired about the MOU status, he was assured the MOU was moving forward.. He would like to draft another MOU that would be signed by the commissioners as the program is really important to the county and he felt the Union would take it more seriously. It has been almost 4 months since proposed.

Noxious Weed/WSU Extension Leases
Mr. Rough asked if the board reviewed the documents and if they are ready to authorize. Commissioner Hover explained funds have not yet been transferred for the rent cost to the WSU budget. The MOU can be signed now in order for WSU to start moving and the amendment will be scheduled. Noxious Weed cannot complete their move without WSU because of the shared resources having not been moved yet.

New Solid Waste Software
Mr. Rough explained what revisions were made to the software contract that was provided to the board for review.

Ellisforde Transfer Station
Mr. Rough explained Dave Tabor visited with him and asked questions about possibly purchasing a portion county transfer station property. Mr. Rough said the portion of the property is located near the old active cell that was closed. Mr. Tabor had told him the reason for his request was to own the access road to his property. The property would have to be surplus and auctioned via public auction. The property is not a tax title property. The options for purchase are limited. Director Huston said he will do some research to determine the options for selling county owned property to an adjoining landowner. Mr. Rough will keep the board apprised of the situation.

Central Transfer Station-Scale Replacement Call for Bids
Mr. Rough explained this project was originally expected to cost around $400,000, but was reduced to $70,000.

Fee Schedule-Solid Waste Disposal Fees.
Mr. Rough explained if the board liked to discuss the fee schedule he would after the Public Hearing today. He consulted with David Gecas on the fees issue. Commissioner Branch asked if cities and towns would be notified of the discussion. They will be once a date is set for public hearing. The Tribal council also provided their comment on the fees. Commissioners would prefer the discussion to be a separate discussion. Commissioner Branch asked Director Huston to facilitate. Mr. Rough discussed concerns with the Health Dept. and Solid Waste enforcements. Mr. Rough explained David Hilton met with him and discussed the enforcements and Travis Bessette, with the tribe, was there too. As future discussions happen David Gecas and Perry Huston were requested to be included.

Citizen Comment Period
The City of Omak explained they are looking for another place for the Omak Stampede alumni to meet from 10-2 on Saturday August 11. Royalty is already renting many of the county's northern RV spaces and horse stalls at the fairgrounds during the stampede. Most attendees will already be staying on the grounds. The request was to waive the $380 rental fee for the Annex because the organization is non-profit and it would only be this once. There would be no cooking and they would set-up and clean-up. They expect around 150 to 175 people. The queen program was explained to be top notch. The board explained that they can no longer waive certain fees for use of the fairgrounds and its facilities as the state auditor has been urging the county to adopt a fee policy. Now that the board has adopted a fee policy for the grounds, they cannot ignore it. The Board did not see how they could waive the fee. Commissioner Branch explained the alumni meeting is about an event that charges so it would be a real stretch. The group will need to explore Plan z such as renting a larger tent for the day.

Discussion Fairgrounds Event Coordinator Position
Debi Hilts, HR present.

Commissioners discussed the applicant interviews for Event Coordinator position with HR. The position is set at grade 18 with beginning salary of $2885 at step 1. Commissioners discussed the qualifications of the applicants interviewed and stated one applicant stood out as she fit almost all the qualifications and had a long event coordinator back ground.

The commissioners discussed starting salary at a higher step than 1. Commissioner Hover believes that due to the experience of the applicant he is comfortable starting the person at step 3.

Motion Fairgrounds Event Coordinator
Commissioner Hover moved to hire Stella Columbia to fill the Fairgrounds Event Coordinator position at a starting wage for grade 18 step 3. Motion was seconded, all were in favor, motion carried.

Commissioner Hover left for the day at 2:10 p.m. due to county business he had to attend to.

CANCELLED Update –Building Department –Dan Higbee
Building Secretary Featherly, informed the commissioners’ office of the cancellation.

Update Noxious Weed –Anna Lyon
Anna Lyon

Ms. Lyon updated the board on the Noxious Weed office move to Public Works. They will be provided their own set of keys to their new office soon. The only hold up is WSU and the shared printer, but once that is lined up they will be ready to move too. They are leaving the front desk in both offices so someone can answer the phone during the last moving days.

Ms. Lyon explained she attended the invasive species council and felt it was very informative. The flowering rush is on the move and it is down by the Columbia. Hopefully, the weed won’t spread north because it is hard to treat. She is really thankful to be able to sit on the Invasive Species board as there is very little representation east of the Cascade mountains.

Ms. Lyon discussed her decision to purchase the needed pickup truck through the state contract as local dealers were not able to provide the vehicle specs the department needed. So the truck is ordered and should be here around June. The truck will allow the department to haul their ATV and tools around. Because of how busy the office has been one field staff was brought in in February. Additionally, three other field staff will be returning, so that leaves only one other position to be filled and would handle the Methow area.

Ms. Lyon explained the list of weeds that must be cleared from public right of ways. The commissioners thanked Ms. Lyon for her update.

Update-Human Resources/Risk Management- T anya Craig
Dave Rodriguez

Ms. Craig provided the commissioners with her update. She explained she was asked to speak to the board about Naloxone or Narcan as there is a nationwide concern with drug over doses. The Fentanyl overdoses have really increased. As little as a couple micro grams can cause overdose. There is risk to deputies coming into contact with the drug. In the past, the Sheriff’s office chose not to outfit their deputies with Narcan or Naloxone because overdoses were not as prevalent as they are now. As Coroner, Dave Rodriguez, explained how prevalent overdose deaths are due to Fentanyl. Commissioner DeTro explained Public Health previously had discussed the situation with the health board and that conversation made him aware of a grant program Public Health is participating in which would help to pay for the Naloxone or Narcan for the Sheriff deputies.

Public Health does participate in the grant program which provides the Narcan at no cost. However, there are several surveys that deputies are required to fill out if they use those supplied through the grant. Ms. Craig said deputies were uncomfortable with the survey form as questions are more personal opinion based rather than medically based.

Ms. Craig further explained there are other options for the deputies to carry the medicine under our insurance coverage but co-pay is required. The Sheriff Deputies would like to be reimbursed if they are to pay for it. The Good Samaritan laws were discussed.

Commissioner DeTro would like Ms. Craig to reach out to Public Health nurse Laurie Jones about the necessity of the surveys, and then go from there. The board would prefer the deputies obtain the medicine through the public health grant.

Coroner Rodriguez explained addicts appear to be using the Narcan as a safety net in order to overdose themselves on purpose having a friend standing by ready with the Narcan. It isn’t a failsafe.

Public Hearing Solid Waste Management Plan- Ben Rough, Kent Kovalenko and Katherine Seckel from Parametrix
Mike Marthaller member of the public.

The audio recorder was turned on.

Commissioner DeTro opened the hearing up stating it was the open record hearing and the board would be taking public testimony to hear comments on the amendments. Commissioner DeTro asked for the staff report.

Ben Rough provided his staff report and the preliminary Solid Waste Management plan to the commissioners the week before, for review. He discussed the process the plan went through up to this point and explained the amendments.

Mr. Rough stated no other comments besides DOE’s were submitted to public works. The document plan identifies the type of solid waste systems in Okanogan County. The plan is required to be updated every 5 years. There are no outstanding issues to be addressed that DOE wanted to see. None of the cities have a solid waste management plan but Okanogan County does have an interlocal agreement with them which meets their requirement. The plan identifies Okanogan County’s system but also the other commercial entities that have solid waste operations under Okanogan County. It includes the recycle programs throughout the county.

The plan process was reviewed and facilitated by the SWAC. They went through the whole draft and all chapters, coordinated with DOE on the amendments, and have done a thorough job going through the plan to ensure regulatory requirements are met. Mr. Rough explained we are required to give DOE 120 day comment period, which runs from about March 7 through to July. Comments will be provided during that time. Once DOE’s comment period is over, comments are taken from the public and as well as other agencies to create the final draft of the plan. At the end of the comment period the draft will be approved. Mr. Rough explained who was notified of the plan update.

Mr. Rough requested the board to close the comment period to everyone except Dept. of Ecology and Dept. of Agriculture.

Commissioner Branch asked if it would hurt to extend the comment period to the cities for another week. No, Mr. Rough said it would not hurt but asked for a specific date to end the comment period to the cities. Ms. Seckel did not find an issue with extending the comment period to the cities. Mr. Rough explained the language would need to be added to the resolution.

Mr. Rough discussed SEPA. The Planning Director went over the SEPA review exemptions and wondered if that should also be in the executive summary. Now would be a good time to insert that language. There is another issue about the Apple Maggot quarantine areas in the Methow. The agency is reviewing that language and it is the same agency we will send our plan to. However, there may be a delay period as by the time adopted the quarantine area will be in place. Depending on the agencies comments, we might have to do an amendment to the plan later on in order to take that in. It should be a very simple process.

Katheryn Seckel explained Parametrix has been working with the county and collaborating with SWAC. During that time they spent their time updating existing conditions and projections. Nothing really major changed, but something different would be primarily the concept of partnerships so not everything is on the county. Recyclers had an interesting reduction theme. Mr. Rough said the 2012 plan was written in house, so the plan itself was updated and redrafted this time. The collaboration language was added into the plan.

Commissioner DeTro closed staff and opened up to public testimony. Seeing no one, he kept public comment open. Mr. Rough will redraft the resolution to add amended language to leave the cities and public comment period open. Commissioner Branch felt this would give those who didn’t comment another chance to comment.

Motion Solid Waste Management Plan
Commissioner Branch moved to direct Public Works SWAC staff to include an additional 7-days public comment period and also extend the comment period for 120 days to agencies and include the exemption for SEPA review in the format. Motion was seconded, all were in favor, motion carried.

Approve Consent Agenda
Commissioner Branch moved to approve the consent agenda items 1-7, as presented. Motion was seconded, all were in favor, motion carried.
1. Commissioners Proceedings April 9, 10 & 11 2018
2. CDBG Public Services Grant Request #7-
3. CDBG Housing Rehab Grant Request #10
4. Appointment Letter Fair Advisory Committee-Charlayne Knapp Pos. #8
5. Call for Bids –Central Landfill Truck Scale- Public Works
6. Cattle Guard Renewals: Kincaid CGF #9-98; USFS CGF #02-12
7. Lease Agreement- Noxious Weed Office Public Works

The board adjourned at 4:10 pm.