RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY BOARD OF COMMISSIONERS

June 5, 2017


The Okanogan County Board of Commissioners met in regular session on June 5, 2017 with Commissioner Jim DeTro, Commissioner Chris Branch, and Laleña Johns, Clerk of the Board present.

Commissioners convened the board at 9:00 a.m.

Review, Consent Agenda
Tanya Craig, per conference call Douglas County Commissioners Dan Sutton, Kyle Steinburg, and Steve Jenkins

Okanogan County Commissioners, in person, and Douglas County Commissioners via conference call discussed the Douglas County Inmate housing agreement. Douglas County Commissioners stated they could agree to paying for 40 bed guarantee with a contribution to Okanogan County Jail capital improvement project. Commissioner Hover asked Douglas County commissioners if they wanted a 15-year contract with the 40 bed guarantee. Douglas County Commissioners replied there might be a need to house long-term prisoners’, but for those Douglas County might contract with Ferry County in order to not over load our jail. However that would not be in our contract but could help overall when overloaded. Douglas County really wants to keep its relationship with Okanogan County in good standing wished to move forward with the contract, Douglas County Commissioner Sutton stated. Ms. Craig explained her concern about the previous language in the draft that only secured a max of 35 beds as the average bed count was bumping up against 40 most of the time. Douglas County Commissioners agreed to 40 beds. Douglas County Commissioners also stated their concern that the capital improvements portion of the contract provide an expectation that a list of planned improvements be discussed prior to implementation. They also wanted Okanogan to have responsibility towards the project too, stated Douglas County Commissioner Steinburg. Okanogan County Commissioner Hover replied that a breakdown of the project details would be discussed as the project progresses and it would show what the Douglas county contribution is going towards. He wishes to keep the communication open regarding the specific projects we do. He reiterated the agreement was for 40 beds at current rate for 15 years. The capital improvement portion would be $33,000 annually over the first 10 years for a total of $330,000. The group agreed to replace the current contract with a 15 year contract. The language will be modified with the payment schedule and additional capital improvement fund contributions. The first payment for capital improvement portion would begin 2018 in order for each county budget to be approved.

DPA Albert Lin arrived at 9:57 a.m.

Executive Session RCW 42.30.110 (1)(i)
Commissioner Hover moved to go into executive session at 10:10 a.m. for 15 minutes inviting DPA Albert Lin to discuss pending litigation matter to which the agency may become or is a party. Motion was seconded, all were in favor, motion carried.

Commissioner DeTro extended the session at 10:25 a.m. for 10 more minutes.

Commissioner DeTro extended the session at 10:35 a.m. for another 10 minutes.

Commissioner DeTro extended the session at 10:45 a.m. for another 10 minutes.

Commissioner DeTro extended the session at 10:55 a.m. for another 10 minutes.

Commissioner DeTro extended the session at 11:05 a.m. for another 10 minutes.

Executive session ended at 11:15 a.m. no decisions were made.

The Clerk of the Board discussed two meetings she scheduled between the board and the following agency’s new CEO for a meet and greet: Okanogan Behavioral Health Care and Mid Valley Hospital.

Briefing Among Commissioners Discuss Individual Weekly Meetings & Schedule
Commissioners discussed their schedules for the week.

Scheduled June 20 at 2:30 Tentative Discussion HealthCare Integration OBHC – Lisa and Tenzin

Update-Planning - Perry Houston
Angie Hubbard, Alan Fahnestock, member of the public taking notes.

Critical Areas
Director Huston explained the Critical Areas Work Group recommended the memorandum agreement, Director Huston thought it should be kept in order to have the work done. Memorandum Agreement is between the Grant County conservation District and Okanogan County for work regarding Voluntary Stewardship Program

Motion Approve MOU Agreement with Grant County Conservation District Manager - Voluntary Stewardship Program
Commissioner Hover moved to authorize the Chairman to sign the Memorandum Agreement between the Grant County conservation District and Okanogan County for work regarding Voluntary Stewardship Program. Motion was seconded, all were in favor, motion carried.

Shoreline Master Program
Director Huston explained Methow Citizen Council would like to meet with Commissioner Branch. Director Huston received direction on what preparation was needed for tomorrow. The material DOE has reviewed was provided to the board. The board would also like the comment sheets. Director Huston will prepare the other items the commissioners want to see, i.e. comments etc….The desired outcome is to identify red lines and discuss those and if those are good then look at Mr. Mackie’s material and identify those items to sort out. The Planning staff is looking for changes or what not to change in the draft then the draft will go back to Ecology, but disagreements will need to be reconciled. One item Ecology brought up was the Yakima Nation and the archeological resource process and that is dealt with. The Tribe did not articulate exactly what they wanted but what we provided was not enough to safeguard the resources before ground disturbing activities happen. Director Huston explained projects always go out for comment and depending on the project there may need to be additional out reach regarding those resources. The Tribe wanted more protocol.

Critical Areas Ordinance
Director Huston provided a memo regarding Critical Areas Ordinance 2018 review. (attached) The memo provided background history, issues to be resolved, and recommendation moving forward. The board discussed how to move forward with the mission to protect critical areas. Director Huston explained what is still needed. A resolution will be drafted remanding the ordinance back to staff and subsequently the Planning Commission for additional review. Commissioner Branch asked about setbacks. Director Huston stated consistency was considered. Conservation Districts will help create a work plan and that would be the most significant change to the proposed.

OCC 20
Director Huston met with staff members of the MVCC. All applications and their status are listed on the planning website which was well received. (Application status report attached) They are creating a frequently asked questions section. He is going over the template he is using on the decisions he is makes. There are five mixed use building permits with water that staff are processing with two going to the hearing examiner. He is still trying to work out, with the Colville Tribe the process to use for land divisions that happen on reservation. He will sit down and speak to them about the county requirements and how those will be processed. Commissioner Hover asked about a well tracking data base and asked if we are instituting that in terms of the 2cfs reservation. Director Huston stated out of all the well logs and data gathered, he is trying to figure out which wells are actually in use and which are not.

Commissioner Branch asked if MVCC had any concerns about what the county is looking at. Director Huston explained once they understood what the county was doing they were more comfortable with the planning in terms of how the water management issues were being addressed.

Tonasket EMS
Director Huston asked the board to reconvene as the Tonasket EMS District.

Motion Tonasket Ems District
Commissioner Branch moved to adjourn as the BOCC and reconvene as the Tonasket EMS District. Motion was seconded all were in favor, motion carried.

Director Huston explained that he completed an asset inventory of the district and each asset was valued as those will be transferred to Life Line as part of the contract for services. Director Huston explained the State Dept. of Health would like the district to give up its current license and reapply. He has down loaded the materials for that and he will put all the required documentation together and submit to the board for approval.

Commissioner Hover moved to approve the Tonasket EMS District Voucher certification and authorized the Tonasket EMS District vouchers to be paid in the amount of $259.69. Motion was seconded, all were in favor, motion carried.

Commissioner Hover moved to adjourn as the Tonasket EMS and Reconvene as the BOCC. Motion was seconded, all were in favor, motion carried.

Fairgrounds Restroom Project
Josh Freel, Joe Poulin

Director Huston explained how the restroom will be oriented on the grounds compared to where the current structures are. The sewer septic is far enough away from the proposed bathroom site to allow for showers to be added later. The Laundry mat portion is totally off the table as Commissioner Hover believes it would need to be as large as the bathroom itself. Director Huston discussed whether the commissioners wished for the older bathroom to be knocked down. The original idea was to replace it with this facility and provide a nicer bathroom, laundry, and shower facility for the RV park. Commissioner Hover thought the old restroom might be renovated for the laundry facility in the future. The board does not wish for it to be demolished.

Commissioners inquired how the new bathroom project is progressing. Mr. Freel explained there are twelve stakes in the ground right now. Nothing else has been done. The contractor has 150 days from start date to complete the facility, putting the timeline out to October. The commissioners would like him to consult with the project manager on a shorter timeline in order for the project to be completed by Fair time. Mr. Freel explained the contractor asked about a pressure box switch he had stored on the grounds after the sewer septic was installed. Mr. Freel could not locate the item. The Contractor also inquired about pvc pipes he left on the other side of tracks, but Mr. Freel did not know if those were there before the project or for the project. The projects parts list will confirm if we paid for them specifically.

Director Huston explained the State Auditor is testing our process for securing projects per our bid policy process. Commissioner Branch suggested we keep a better record for bids/RFP/RFQ’s responses. He recommended a score sheet be completed as the bids are reviewed and that all responses outlined in the scoring criteria.

Mr. Freel explained his research for a replacement refrigerator for the Annex kitchen. There are funds in the small tools minor equipment line for the replacement. He provided three options to the board for review. The three quotes are electric rather than propane. Commissioner Hover asked that a stove be researched for 2018 purchase. Commissioners support the purchase of the replacement fridge.

Mr. Freel explained his decision to not allow the stage to be moved off the fairgrounds. The commissioners were in favor his decision. It takes too much to move it and it could be compromised by moving it off site. We are not a rental agency to be renting out our stage, chairs and tables which are removed off site to another function. The commissioners do not wish to compete with other rental business.

Director Huston explained a request from a church to purchase county tax title property on Tyee Street Okanogan. The tax title property abuts the church. The church would like to build a homeless shelter on the property on a concrete slab that currently encroaches on our property on. Director Huston explained there are provisions in statute that say when a property is not practicable to build upon that the county may negotiate with the neighbor for sale. This is an adjoining landowner. Director Huston suggested that if the county were to build on the property it would not be practical to do so due to having to build the road up to get to the parcel and the property abutting Salmon Creek. The assessor’s value shows $3,000, which is the amount of tax owed. Commissioner Hover stated the parcel is not a large lot parcel and it is right next to the Salmon Creek with a possible set back of around 50 feet. He liked that it would be used to build a homeless shelter. Director Huston will prepare the specific information for future consideration.

Director Huston discussed ongoing issues with the NO Paws rescue that he continues to deal with. The operation was approved, but there continues to be received complaints about it.

Review Meeting Minutes
Commissioners reviewed the meeting minutes of May 30, 2017.

Motion - Voucher Approval - Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the CE vouchers in the amount of $923,186.39 and Payroll vouchers in the amount of $978,137.82. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.
Motion Public Health Voucher

Commissioner moved Hover to approve the Public Health Vouchers in the amount of $5,106.84 Warrant numbers as cited on the attached blanket voucher list. Motion was seconded, all were in favor, motion carried.

Motion Methow Valley EMS District
Commissioner Hover moved to adjourn as the BOCC and reconvene as the Methow Valley EMS District. Motion was seconded all were in favor, motion carried.

Commissioner Branch moved to approve the Methow Valley EMS District vouchers in the amount of $54,920.50. Motion was seconded, all were in favor, motion carried.

Commissioner DeTro moved to adjourn as the Methow Valley EMS and Reconvene as the BOCC Motion was seconded all were in favor, motion carried.

Commissioner DeTro asked Maurice Goodall to discuss how the Senate’s budget decision will affect the county’s FEMA funds. Mr. Goodall stated the event timelines are what the FEMA funds are based on. He has not discussed with Mr. Crusoe yet whether the two timelines can be joined. Mr. Goodall explained an issue in the Chiliwist that residents keep experiencing on private property due to water saturated soils. He has received complaints about road washouts on private property. The county cannot do anything on private property.

Commissioner Hover adjourned the meeting at 5:00 p.m.