RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY BOARD OF COMMISSIONERS

June 19, 2017


The Okanogan County Board of Commissioners met in regular session on June 19, 2017, Chairman Commissioner Jim DeTro, Commissioner Chris Branch, and Commissioner Andy Hover and Laleña Johns, Clerk of the Board present.

The commissioners convened the board at 9:00 a.m.

Review, Consent Agenda

Executive Session RCW 42.30.110 (1)(i)
Commissioner Hover moved to go into executive session at 9:40 a.m. for 15 minutes inviting Tanya Craig to discuss matters of litigation to which the agency in an official capacity is a party. Motion was seconded Commissioners asked Ms. Craig to contact our attorney to also attend the session before going behind closed doors to discuss the matter. Attorney was contacted to attend the session. All in favor, motion carried.

Commissioners extended the executive session at 9:55 a.m. for another 5 minutes.

Executive Session ended at 10:00 a.m. no decisions were made.

Briefing Among Commissioners Discuss Individual Weekly Meetings & Schedule
Commissioners discussed Fourth of July Fireworks request. The board reviewed OCC 8.48 because of a request to display fireworks on Saturday, July 1 that was received by Commissioner DeTro on Thursday, June 15.

Commissioner DeTro discussed the ATV Jamboree that was held June 10-11 in Conconully where the Forest Service was harassing people. However, the DNR did a great job and was courteous to riders and explained the rules, but Forest Service and Graves was caustic, rude, packing pistols conservancy law enforcement and supposedly Graves called them in on a mutual aid request. RCW 16.32 was cited to people as was the travel rule. It appeared Graves was talking to people in an agitated manner and then took photos of riders, and there was a great concern by the riders of his ability to control his over bearing attitude and behavior. There are others who are concerned that Secretary of Ag is aware of this issue and they say there is a good chance to do away with some of the staff due to how they handled the issue. Commissioner DeTro stated the point is Graves ran people out of the function and intimidated and harassed them to the point they will not return.

Commissioner Branch would like to speak to the groups, Forest Service and Conservation Law Enforcement to see what is behind the situation. Commissioner Hover stated Graves is a law enforcement officer taking his direction from higher up in region 6 and we have a different mindset here than in other areas/regions, he doesn’t agree with the reaction. Commissioner DeTro stated CAPOW, Farm Bureau, Motor Cycle Organizations and many others have had enough.

Member of the public, Shelley Butt, arrived at 10:10 a.m. She listened to the commissioner discussions.

Commissioner Hover explained Washington Tractor would like to put together a bid for underground sprinklers on the Fairgrounds. He discussed the new Fairgrounds bathroom and it appears due to the septic system abutting the new structure it does not allow for expansion for showers or laundry, however the old bathroom could be renovated to accommodate those later on.

Commissioners discussed Brad Zabreznik as he called the commissioners on the telephone individually and persisted they make a decision on his use of the fairgrounds race track by individuals. The board did not have an answer for him. The board did provide an option to create an association and so it could fall under an insurance but it doesn’t appear they want to do that.

Commissioners discussed the letter of non-objection letter which was requested of Okanogan County by??. Director Huston drafted a letter for commissioner consideration regarding several acquisitions.

Motion Executive Session RCW 42.30.110 (1)(i)
Commissioner Hover moved to go into executive session 11:00 a.m. for 10 minutes inviting DPA Albert Lin to discuss potential litigation to which the county may be a party. Motion was seconded, all were in favor, motion carried.

Commissioners extended executive session at 11:10 for another 10 minutes.

Commissioners ended executive session at 11:20 p.m. no decisions were made.

Discussion Meet & Greet – Mid Valley Hospital New CEO Alan Fischer
Mr. Fisher arrived at about 11:15 a.m. while the board was in executive session.

Mr. Fisher introduced himself and asked what the commissioners’ thoughts were on healthcare in Okanogan County. He explained he met with Brewster and Tonasket hospitals and is really looking at the 97 corridor services. There is such a duplication of services provided by the hospitals and with the hiring of the same doctors there really isn’t enough money to duplicate. There is economy of services that should be reviewed, explained Commissioner Hover, so why not, as a group of hospitals and small clinics start discussing the service needs of the county as whole and find out where there is overlapping. Mr. Fisher said due to the distance between the hospitals it would seem possible to provide different more feasible specific services in each. Mr. Fisher stated with Omak being the hub and Tonasket have a good rehab would allow for acute rehab and in Brewster could be psychiatric bed and structurally Omak cannot but why can’t Brewster. He asked why we all have to be an acute based hospital. Community is designated by its schools and hospitals. He is willing to be an active participant to help figure it out. Commissioner DeTro doesn’t know why each hospitals should have the latest and greatest imaging systems? Economy of scale with specific specialties in each hospital was discussed for county wide services. Commissioner Branch stated communities create their own and a bit of provincialism. Mr. Fisher is visiting all the areas with Twisp being next to find out what the specific communities need. Commissioner Branch asked about integration of services and how he is engaged with that. Mr. Fisher stated he is just getting started. Integration and RSN will need to be decided on by September this year. Commissioner Branch explained not everyone wishes to follow the same system policies and then go elsewhere to receive services. Mr. Fisher stated he met with Confluence Health on a bigger synergy that could happen. He needs to see something happen by October. Mid Valley isn’t where he wants to see them right now. Commissioner Hover asked what would be needed to grow. Expenses and utilization of people are being reviewed as is build primary care and look at savings, vendors that might be renegotiated, then get services from there. Another thing is to develop Choices program and provide a hotline to people for them to learn what services are available and where they can go for the things they need to get done. Mr. Fisher stated there are professionals who want to come here. The hospital is driving the clinic but that should be the other way around and flip it around.

Mr. Fisher thanked the board for their time.

Motion Letter of Non Objection Douglas County Land Acquisitions
Commissioner Hover moved to authorize the letter to Senator Hawkins regarding the County’s non objection to land acquisitions in Douglas County. Motion was seconded, all were in favor, motion carried. Commissioners would like the Clerk of the Board to email the letter to Douglas County Commissioners upon distribution.

Update-Planning - Perry Huston
Angie Hubbard

Motion Reconvene as Tonasket EMS District
Commissioner Hover moved to adjourn as the BOCC and reconvene as the Tonasket EMS district. Motion was seconded, all were in favor, motion carried.

Director Huston explained that a 2005 Ford Econoline Ambulance is still in the districts name. It was surplussed in 2013 and was brought to the auction but not sold. It might be the one that went to Aeneas Valley Fire district, but the State auditor believes it went to a private party. Director Huston has a call into Aeneas Valley Fire District to see if it is the same vehicle. Still trying to figure out where it is, but it is still registered in the district’s name. He will see if he can find it and transfer the title. Commissioner Hover asked about the contract and whether the interim contract covers maintenance and operations costs. Director Huston stated interim agreement is for $12,500 monthly then we cover expenses. The draft contract being worked on is for the levy divided by 12 with $4,000 backed out for audit fees until the auditor is satisfied and insurance on the building. That might be enough to cover those expense. Because they are taking responsibility for everything such as the site and new building under the new agreement with an additional payment for services rendered over a three year period in the amount of $200,000 plus. At the end of that three years that extra payment goes away. Once the existing building is gone the insurance costs would go away. The funds on hand is not calculated in this scenario, and if the existing building and land is sold that is our money. He began talking about the third ambulance we have that might not be needed if assets are shifted around and could generate more money. Commissioner Branch noted that they really don’t hold a lot of value. Director Huston stated the box might have some value if it fits a new chassis. He is preparing a response to the audit report and the district will get a finding. We are getting out of the asset business as we are transferring all those assets to the District. He and Rocky took inventory and some is missing, but those things that are there will be exchanged and depreciation schedule drafted and once that is reached we no longer will have any assets. He did discuss this with Traci Walker, Auditor and she was okay with that. The commissioners were okay with that scenario.

Commissioner Hover moved to approve the Tonasket EMS vouchers in the amount of $16,729.71. Motion was seconded, all were in favor, motion carried.

Commissioner Hover moved to adjourn as the Tonasket EMS and reconvene as the BOCC. Motion was seconded, all were in favor, motion carried.

Albert Lin arrived at about 1:50 p.m.

Member of the public, Jan Young, arrived at about 2:00 p.m.

Director Huston explained his recommendation to consider negotiations with private property owners on property along Salmon Creek to a Church who wishes to build a homeless shelter and needs the land as part of their building slab is on our property. Director Huston will take some photos of the property and report back to the board. Commissioner Hover would like to ensure set backs are such that the property is not buildable by the county. The proposal came from the Church due to their plans for building a shelter on a slab that encroaches on the county property. The Treasurer did some research and it did go up for auction several years ago but no one bought it. It could be a 25 foot set back, but it is not certain until the maps are considered.

Director Huston discussed Hubbard’s Orchard Tracts county owned land which was on a platted road and the road doesn’t go away. A packet showing the original plat map and current aerials was provided. The people were told by DOT there is limited access to Hwy 7, but they have asked that the county acknowledge the road on the 1955 road map system then DOT would reconsider the access point. A resolution would need to be drafted and approved. Commissioner Hover is in favor of considering a resolution based on the information he had before him. The distinction is that this was a a landowner dedicated the road on the plat map and once dedicated it is in perpetuity. Albert Lin stated there could be a case law that allows a five year timeframe for putting in the road. Director Huston will draft a resolution and that will be clearly noted of the reasoning.

Lake Management District on Lake Osoyoos. He has conversed with the Assessor and Treasurers office on this. A public hearing will need to be scheduled. He is finishing the steps for public hearing and setting the required timeline. One thing the law is not specific to, is how it is managed. It does imply that the board of county commissioners is the administrator. RCW 36.61.025 was reviewed. Commissioner Branch reviewed the MRSC website on how other lake management districts are managed. Director Huston stated the Noxious Weed board monitored the grant when that was being administered and could be another option. Commissioner DeTro stated they are treating several lakes weed treatment areas like that. A hearing date will be set up.

Director Huston stated the cost could be reimbursed from the assessment or a bond could also pay for it. He is putting together some information on how much it would be. If it doesn’t pass the county would have to pay for it. The Commissioners believe that the assessment should pay for it. Director Huston stated sometimes those who want to see the district created will put forth the money.

Shoreline Master Plan
Ms. Hubbard provided a memo with a list of violations regarding the plan. Commissioner Hover asked how the plan is made consistent with itself. DOE has done that and is part of their baseline review. Director Huston stated it would not hurt to take another look and many comments point out inconsistencies.

Ben Rough, Public Works came in at 2:10 p.m. He explained a contract for the scale replacement at the Ellisforde Transfer Station was needed sooner rather than later. Commissioner Hover asked if the Risk Manager or the Attorney had looked at the contract as the board is trying to establish some contract administration guidelines where departments submit their drafts for review first. Mr. Rough stated it is all local funds and in accordance with the bid. He apologized for the short notice. Commissioners would like Risk Manager to review the contract first. The Attorney reviewed it and asked questions, but since the work will be completed today, there were no concerns about a timeline.

Motion Elliseforde Transfer Station Scale Project-RBQ LLC DBA Corells Scale Systems
Commissioner Hover moved to approve the agreement between RB Pugh LLC DBA Corrells Scale Systems for the Ellisforde Transfer Station Steel Deck Truck Scale. Motion was seconded, all were in favor, motion carried.

Director Huston further discussed the Clearing and Grading regulation as it is applied and its jurisdiction from the building setback areas. Ms. Hubbard answered many questions of the board regarding the many shoreline areas within the county. It is getting to the functionality of the document.

Director Huston asked about a notice to the public for a meeting with the City of Oroville to discuss county maps and explain the county’s plan for opening up WATV/ATV in North County. Director Huston is putting things together for this meeting such as maps, projector and Josh Thomson will be contacted to attend to go over the methodology and key differences for Q&A. The interested parties will be contacted to attend. Commissioners wish for the ATV clubs to be notified as well.

Director Huston provided a draft letter to Jim Pena US Forest Service regarding the Forest Service Travel Management plan. The approach the county is taking is that the 1989 plan is still in place, but the 2005 travel management rule did not change or close the roads it changed their approach. The pamphlet was edited and used without it going through the proper process for adopting with edits. Commissioner DeTro stated the commissioners have gone over this issue with the Forest Service on this but they ignore it. Commissioner Branch was provided background to get his facts straight on the designation of ATV roads on Forest Service roads.

Public Hearing – Supplemental Appropriation – Jail
Commissioner DeTro opened the hearing up to staff, seeing none he closed to staff and opened up to public seeing none he closed to staff and opened up to the board.

Motion Resolution 98-2017 Supplemental Appropriation Jail Overtime
Commissioner Branch moved to approve resolution 98-2017 a supplemental appropriation within the Jail budget in the amount of $46,000. Motion was seconded, all were in favor, motion carried.

Commissioners continued to discuss the letter to Mr. Pena. Commissioner Branch stated if there is a different story that he is missing then he would like to know.

Review Meeting Minutes
The board reviewed the meeting minutes of June 5-6 and June 12-13, 2017

Commissioner Hover adjourned the meeting at 5:00 p.m.