RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY BOARD OF COMMISSIONERS

February 7, 2017



The Okanogan County Board of Commissioners met in regular session on February 7, 2017, with Commissioner DeTro, Commissioner Chris Branch, Commissioner Andy Hover, and Laleña Johns, Clerk of the Board present.

Commissioners’ Staff Meeting-Commissioners’ Hearing Room
Tanya Craig, Joe Poulin, Perry Huston, Albert Lin

Joe Poulin, Courthouse Maintenance, updated the board on the energy project. The contractor is trying to identify where to come through the Courthouse to bring the piping through the annex. The rebar in the ceilings and structural walls of the courthouse must be identified. The unistripe is being installed to identify the pipes. The Jail mechanicals are being installed with the piping work installation as well. Director Huston reported that funds were transferred from Capital improvements in 2016 to current expense Jail but were not utilized for the Jail Ceiling project as intended. Director Huston would like direction on who will manage the project. He will if so directed, but would more appropriately be managed by the Jail. The architect would need to know when to create the bid packet for the project and who would be doing the paper work. The paperwork needs to come from someone. Beaman Architecture is on contract to manage the project. The board would like Director Huston to initiate the discussions with the Sheriff’s office. Beaman will need to be contacted with the project scope to begin the work. Ms. Craig noted that Mike Worden is the project manager for several other Sheriff’s office projects.

Mr. Freel updated the board on the Agriplex Hort event. The heat is good and parties satisfied. He asked about purchasing amounts he is authorized to spend. The Clerk provided him with the Fairgrounds Budget and the Fair Budget. Director Huston discussed an approach to take was to bring both budgets together again under one fund. That way they don’t have to track separately. Commissioner DeTro stated that was a good plan and he would support that. Josh needs direction on how much he is authorized to spend. Director Huston is developing purchasing policies that would help. Josh stated that a $500 spending authority would be sufficient. Commissioner Hover stated his small tools minor equipment line is budgeted at $5,000 so keep that in mind. Josh asked about his work schedule and asked how the board would like him to manage it. Commissioners stated he could flex his time at 40 hours per week. Commissioner Branch stated he could set his time depending on the needs of the grounds. If overtime is needed the board does expect Josh to get the boards’ pre-approval. Commissioner Hover asked about as-builds for the fairgrounds. Director Huston replied some has been done through the GPS. Commissioner Hover would like them to be updated as things are identified. Another project is to take the grounds map and identify all the different things that are needed to operate the fair such as garbage can locations, pick nick tables, etc… so anyone looking at the map would know where things go.

Albert Lin updated the board on legal matters. He would like the board to think long term in resolving the issues. Whenever there is involvement with the cases it could take years to resolve and the board may think about ways to resolve a case. No matter how a case ends up here it is likely it will be appealed and if someone loses that will be appealed too.

The board discussed Title 20 and Comprehensive Plan and regulations. Policy and regulations were discussed as they pertain to these documents.

Motion Executive Session RCW 42.30.110 (1) (g)
Commissioner Hover moved to go into executive session at 10:25 a.m. for 10 minutes inviting HR Tanya Craig to discuss the performance of a public employee. Motion was seconded, all were in favor, motion carried.

Executive Session ended at 10:35 a.m. no decisions were made.

Voucher Certification – Methow EMS District
Commissioner Hover moved to adjourn as the BOCC and reconvene as the Methow EMS District. Motion was seconded all were in favor motion carried.

Commissioner Branch moved to approve February 2017 Methow EMS District voucher in the amount of $54,920.50. Motion was seconded and carried.

Commissioner Branch moved to adjourn as the Methow EMS District and reconvene as the BOCC. Motion was seconded, all were in favor, motion carried.

Motion - Voucher Approval - Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the CE vouchers in the amount of $598,193.97. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

Jon Wyss stopped in and updated the board on winning the DNR lawsuit.

Update-Sheriff’s Office- Frank Rodger/Joe Someday
The Sheriff cancelled their meeting with the board.

Update Public Works- Josh Thomson/Ben Rough
Engineer Thomson explained the RTPO.

Ben Rough discussed the resolution regarding a Public Works employee working out of class.

Motion Resolution 27-2017 Out of Class Pay
Commissioner Branch moved to approve resolution 27-2017 for temporary out of class pay for Kirkes Harrison who is a traffic control striper who will work out of class while the other employee is away. Motion was seconded, all were in favor, motion carried.

Mr. Rough provided the Seasonal Temporary Position costs spreadsheet to give the board a picture of the annual temp employee costs are. Last year the positions were posted but not all were filled due to no interested applicants. They had five instead of six. There are no annual temps for the ER&R or the admin. They would like to do a similar exam around the full time employees and perhaps converting some to full time due to weed spray program. Commissioner Hover thought the M-2 truck drivers would be a comparable position to those suggested for weed spray program. Mr. Rough also provided the pay scales for the different permanent employees in the department.

Engineer Thomson explained the time and costs for advertising and training the temps. It is difficult to capture. There has been some turn over at about 50% versus repeat applicants, stated Mr. Rough. Some of the trucks can be retrofitted for winter deicer and for weed spraying. Commissioner Hover would like equipment to be versatile.

Temps are advertised soon in order to bring them on as soon as possible but they are only allowed to work for a certain time so the (summer versus winter) time frame will need to be considered for the different needs. They would like to be able to hire the temps as full time employees when appropriate.

Mr. Rough explained a possible vacancy in the maintenance shop and would like to receive pre authorization to fill it once the resignation is in hand. He would like to be ahead of the game before he leaves. They would post the position internally then after that post the mechanic position. Commissioner Hover asked what complicates filling the position for mechanic. Engineer stated the qualifications include pay, cdl, providing their own tools, etc….. Commissioner Hover explained a training program provided by DOT for cdl training. Mr. Rough stated it is tricky to find a way to utilize a program like that as it might appear we are a training ground. The road crew positions require cdl with one position not requiring one except the solid waste position. Starting wage for a starting heavy mechanic with hydraulic experience is around $17.00 per hour.

There are two other employees doing critical work that Public Works does not want to lose, but the wage is an issue. Mr. Rough would like to put together a spreadsheet to show what the increase costs would be. Commissioner Hover asked if Public Works hires at a higher step then what is advertised. Mr. Rough replied that that would need to be approved by the board. The two people were recommended to start at step three but the previous board approved at step one.

Mr. Rough explained that SWAC members will need to be reappointed to update their terms. There is one open position and SWAC will bring forward a recommendation. The meeting last night included discussion about the recycle program. The county receives a grant to run the program recycling and household waste but we do not operate in the Black with either program. During the meeting the SWAC felt a subcommittee would be able to feed info focused on the recycle program to consider grant funding. This was well supported by them. The commissioners would need to appoint. Seven members would be suggested with memberships within the community and SWAC. He will draft something for commissioners’ consideration. The board was in favor of this. A notice was suggested by SWAC to discuss the increase of ticket fees. He will put together comparisons of what that actually means to increase tipping fees to run the recycle program. The commissioners would need to ultimately approve that. How much of an impact would the increase be to people? Commissioner Hover asked about private businesses and they are regulated as to how much they can charge people, how is that aspect considered. Garbage seems much regulated. Engineer Thomson stated there is a formula that allows some profit in the end. Commissioner Hover would like the scenario to consider that and not take away.

Engineer Thomson explained he is now on the Twisp Town council.

Current Projects were discussed. With STP chip seal PIF approval.

B-3 and B-15 All equipment is there and pile will be drivin in tomorrow.

First right of way agreement is in hand for the bridges south reconstruction. The engineer would like those approved today.

The engineer explained the cost is around $2,100 and is approved by DOT right of way acquisition.

Motion Approve Right of way Agreement
Commissioner Branch moved to approve the agreement between Fant Living Trust agreement No. 8902000000 for acquisitions of right of way for CRP 9497-06 for .02 acres for $2,100. Motion was seconded, all were in favor, motion carried.

Engineer Thomson discussed Hubbard road and county property.

The Weed spray program

ATV/WATV
Many counties have been opposed to the HB which would increase population criteria from 15,000 to 300,000 for roads open to WATV. There is opposition due to roads being automatically opened and would require entities that do not wish for their roads to be open to hold a public hearing and close those individually. Engineer explained WATV requirements and ORV licensing but there are some grey areas that should be considered. Engineer Thomson stated there is a 2006 ordinance of Okanogan County which will need to be brought back and reviewed because it does restrict ORV uses in Okanogan County and might be inconsistent with current laws. He has a color coded map designating roads for WATV and ORV use. That should be revisited next week thought the board.

Engineer Thomson explained there are some budget activities that will need to be adjusted later. 20% of snowplow budget has been spent in one month. December equipment uses will hit January. Engineer Thomson will be in Moses Lake next week and he asked for additional time off due to family obligations.

Commissioners adjourned for lunch at 12:15 p.m.

Members of the public taking notes were Evelyn Souter, Jean Olson, and Katie Haven

No public wished to comment.

Meet and Greet WSU-4-H Regional Specialist—Anne Fagerlie
Yadira Olivera

Ms. Fagerlie and the 4-H Regional Specialist Yadira Olivera introduced themselves she explained there is concern about drug control.

Commissioner DeTro explained there is a drug problem in Okanogan County as the Sheriff has explained. He recommended the Regional Specialist contact him about any funds in the County drug funds that could be helpful and she could contact that office to inquire.

Ms. Olivera explained she is from Prosser WA and has family in agriculture. This is the first time she has been in Okanogan County. She said it is gorgeous here.

When the Regional specialist left, the Clerk of the Board explained a call she received from the Okanogan County Housing Authority about an emergent situation where 4 families staying at the River of Life church would be evicted due to extraordinarily high PUD bill that the church could not afford. She explained funding that was not used in 2016 by the Housing Authority that could be utilized for the expense in order to prevent the 4 families from becoming homeless. The Board directed the Clerk to draft an amendment to the contract to allow the expenses to be paid.
Discussion Upper Columbia Salmon Recovery Board—Char Schumacher
Melody Kreimes, Bob Anderson Tribe

Ms. Kriemes introduced herself and explained some history of the Salmon recovery issues. She explained the UCSRB under RC&D.

The USRB is a non-profit organization and have five members a commissioner from five counties and a rep from the tribes. This board is the fundamental local led process and known as the Washington way. Eight organizations that are guiding the process for federally regulated species and is all done on a voluntary way addresses several issues.

She provided the UCSRB mission statement. A lot of funds have been put on the ground in a collaborative way. Regional Technical Team of scientist and are able to address the needs of the species with a final ranking process. The local voices are really loud during that process and don’t always use the science for their basis. The annual funding cycles were consolidated by the UCSRB and they like it that way as each area ranks their own. The board doesn’t make the decisions. She provided and discussed the region accomplishments with 370 projects completed. They track what it means in terms of social and economic benefit. She provided some numbers.

The other part of the recovery plan was adopted by NOAA in 2007. The four H’s were discussed. All have the potential to contribute to recovery. Reporting on each H was discussed and what they are trying to do to get it all into one comprehensive report which would be distributed. How are hatcheries contributing to recovery etc…

There are some other issues with sea lions consuming ten to twelve fish per day. They are engaging in a number of different forums that are concerned about it how to monitor the issue It is a huge issue. Depredation of juveniles is also happening. Commissioner DeTro asked if there were any numbers, but she didn’t have any with her.

She showed priority areas for restoration and protection. She showed a colored map which showed much of Okanogan County. She showed a quick look at how they are doing. The dashed line showed the delisting of 12 year meet and a twelve year average with steel head trending up. There are population targets for each of the areas. Chinook does not show a positive trend yet. There is a fifty year plan. Mr. Anderson asked about how they know. She replied there were different places and it isn’t perfect. Pit tags and readers and measuring how many but are really estimates. She asked for questions and comments. Commissioner Hover asked about the oceanic data comes into this and will not get a return because of conditions. Is there percentage of acceptable loss and how does that get measured. She replied it is not quantified yet but is being measured. The warmer water does create and or affect migration with a five to seven year migration so takes a while to see the impacts. It is definitely an issue. There are not numbers that show how it is affecting them. Commissioner Hover asked about steelhead in the Methow and how they are affected. She said recovery is guided by ecology. TRT set the targets for the areas but the board decided not to get salmon in the Okanogan and no target for it. Commissioner Branch asked what they are raising in Chief Joe area. She replied that is a special experimental and do not trigger the regulations. She discussed the target numbers in our county areas for spring chinook.

Commissioner DeTro stated one person held up the draft EIS for Kinross exploratory drilling for small holes for five years. Mr. Anderson stated he believe the forest service does wish to do restorations. Mr. Anderson stated timber does need to be part of the picture, and it has to pay its way when it can. Ms. Kriemes stated early conversations on higher priority areas need to happen early so we don’t get to the end and have to redo things. The other things North central collaborative didn’t get too far into the weeds but rather looking at doing more planning and projects on the grounds with 40 million in Okanogan. Commissioner DeTro stated it was 180 million board feet on the Okanogan National Forest alone that was sustainable. Mr. Anderson said no one negated the forest cut and that is ancient history and have many conflicting rules they don’t know what to do. Commissioner Branch asked about TFW process still happens. Mr. Anderson stated that is a state DNR function on private and state lands. The state has their own rules on NEPA and the tribes follow the federal NEPA.

Motion Ratify County’s Certification of Title III Expenditures
Commissioner Hover moved to ratify the 2016 Title III Certification of expenditures and fund obligations. Motion was seconded, all were in favor, motion carried.

Letter of agreement Teamsters
Commissioner Branch moved to approve the Letter of Agreement for Teamsters Union the 2-8 should have been stricken at the time the agreement was authorized but it wasn’t. It was supposed to be taken out. Motion was seconded, all were in favor, motion carried.

Motion Resolution 26-2017 MARC Fund Budget Adjustment
Commissioner Hover moved to approve 26-2017 a budget amendment in the amount of $300 within the MARC fund. Motion was seconded, all were in favor, motion carried.

Motion Agreement Amendment Homeless Housing Funds Housing Authority
Commissioner Hover moved to approve the amendment #1 to the August 23, 2016 agreement with the Housing Authority of Okanogan County for the remaining unspent funds for emergency pass through funding in the amount of $2500. Motion was seconded, all were in favor, motion carried.

Tour Okanogan County Jail-Commissioners to attend 3rd Avenue S Okanogan- Jail
Commissioners toured the Jail and returned about 4:30 p.m.


Approve Consent Agenda

Commissioner Hover moved to approve the consent agenda items 1-8 as presented, motion was seconded all were in favor, motion carried.
1. Agreement-JIS-LINK-Lawson, Schiesser, Wargin, Huck, MacDougall, Salter
2. Contract- 2017 Janitorial Services-Danny’s Building Maintenance, LLC
3. Addendum- Mountain Cabby Services- Welborn Enterprises Inc.
4. Intergovernmental Agreement- Cooperative Purchasing Materials- Asotin County
5. Cattleguard Renewals- CGF# 17-74, 16-74, 05-02, 52-74, N-3, N-74
6. Special Occasion Liquor License-Judd-WSLCB
7. Resolution 23-2017- 2017 Annual Road Log Update
8. Resolution 24-2017-Budget Transfer- Sheriff

Discussion Public Health Voucher
Laurie Thomas, Dave Hilton, Carol Bagley

The commissioners had a question with the Public Health voucher this week as it was not part of the county V-certification and is not being recorded in the minutes like the County vouchers are. The voucher should be since the Commissioners sign and certify it and there should be record of that.

Dave Hilton explained the Public Health voucher isn’t on the county v-cert, because Public Health Board only approves the vouchers monthly and bills need to be paid. It is approved later by the Public Health Board.

Laurie Thomas explained the Jr. Districts payment process. The public health is allowed to send their voucher list in for Commissioner approval as long as the backup documentation is provided. The County has agreed to do all Public Health payroll and vouchers in order to process the checks in a timely fashion.

The Public Health edit list is a pre-approval certification of the Department head of Public Health Dave Hilton who has signing authority for the Department and authorizes the expenditure. It comes up to commissioners for further approval and is more formally approved the following month at the Public Health Board meeting. Commissioner Branch stated he would like to know what he is signing for and would like to understand why and what before being asked to sign. Laurie Thomas stated another form would accompany the Public Health List that would provide the mechanism for commissioner approval that is consistent with county voucher process. The Commissioners felt that would be acceptable. This particular voucher was for $30,110 for the purchase a Public Health vehicle to replace Dave Hilton’s vehicle. He explained that Public Health had been saving and putting away funds for a few years in order to afford the purchase.

Motion Public Health Voucher
Commissioner Branch moved to approve the Public Health Voucher in the amount of $30,110.84. Motion was seconded, all were in favor, Motion was carried.

Motion Commissioners’ Proceedings February 1, 2017
Commissioner Branch moved to approve February 1, 2017 meeting minutes. Motion was seconded, all were in favor, motion carried.

Commissioner DeTro adjourned the session at 5:12 p.m.