RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY BOARD OF COMMISSIONERS

February 28, 2017



The Okanogan County Board of Commissioners met in regular session on February 28, 2017, with Commissioner Jim DeTro, Commissioner Chris Branch, Commissioner Andy Hover, and Laleña Johns, Clerk of the Board present.

Gina McCoy 9:00 a.m. members of the public taking notes.

Commissioners convened the BOCC at 9:00 a.m.
Update Lobbyist Potts Jim Potts

Mr. Potts provided the board with a legislative update on bills. March 8 will determine what is left and what is not going anywhere. He doesn’t see many bills moving forward due to McCleary decision, but that will suck up much of the money. It will take months to get where they need to be. The Hirst bills are being worked on but Laura Berg said they were going sideways with not much progress. One of them would have shoved it back on DOE generated a response from DOE that they would need 25 more employees in order to deal with it. There could be some relief regarding the Hirst decision sometime.

Commissioner DeTro explained the Office of Public Defense Budget should not be trimmed as it would include funds to Okanogan County for the Parent Representation Program funding that would provide relief to the attorneys costs. Did any of WATV or ATV bills survive? Mr. Potts is not aware of any specifically but believes they aren’t going anywhere. The Kretz wolf bill got to a curtesy hearing and won’t go anywhere. Mr. Potts stated we have to get the large amount of wolves on this side of the state before a meaningful conversation can be had. They need them out in the wild first and doesn’t see any resolve to the wolf problem this year. If some wolves show up over on the Westside then those people will get concerned, then the conversation will begin.

Commissioner Branch will attend the Legislative session this week in Olympia.

Commissioners’ Staff Meeting
Albert Lin, Josh Freel, Tanya Craig, Perry Huston

The public Works department has a ¾ ton pickup with plow they will surplus which the Fairgrounds can purchase. A hearing to surplus certain county owned property will be held in March so the vehicle can be transferred to fairgrounds after that. There is also a building on fairgrounds that will need to be surplussed. Director Huston stated there is real property such as the Hubbard Road pit property and a portion of the Whistler Canyon Trail property.

Mr. Freel discussed some of the dilapidated buildings on the fairgrounds with the Fire Department regarding a burn they can conduct there for training that would be for free. The Gazette Tribune would like to know about the yearly fairgrounds promotion ad, it is about ½ page.

Mr. Freel added up the bill for the s-10 pickup which was about $810 but he investigated a quote from the Public Works shop which was under $400. Could he use the Public Works shop to repair equipment. Public Works already has it set up in their system for the fairgrounds. Director Huston stated it is a departure from past practices of the board not allowing such entities as Fire Departments and Districts that requested to take their equipment to Public Works too. The point is that the policy at that time was different. This is a different situation. Commissioner Hover stated he is not willing to take away from the private business for the fire districts, but these are county owned trucks and would prefer to save the county money. In the past the turnaround time for Public Works to do the work was long, and each situation is different.

Two John Deer mowers, side by side, water truck, six yard dump truck and two tractors that do not start. Public Works can work on all of these. Does Mr. Freel have permission to take these to the Public Works shop for repairs in order to save the county money? Commissioner Hover stated if the Public Works has the time, he did not see a problem with it. Mr. Freel stated in his experience two week tops for the repair.

Ms. Craig stated we normally should be getting quotes for certain things and going with the lowest bid. There are some extenuating circumstances that were considered in the past with regards to Sheriff vehicles and other county owned vehicles. Mr. Freel stated that PW Jerry Paul did not wish to give a formal quote due to flexibility. Commissioner Branch believes the cost and efficiency should be considered, but fairgrounds is easy to make a decision to go forward with Public Works making the repairs. Mr. Freel stated the garbage compactor/truck should go away. The Truck and Tractor said it has a blown transmission and would cost around $9,000 not to mention the other hydraulic issues it has. Commissioner DeTro explained it was purchased for $3,000 to reduce the garbage accumulation at the fairgrounds during the fair and would reduce space. Its usefulness has come and gone. Mr. Freel believes it should be surplussed. Commissioner Hover asked about mitigating the garbage volume during the fair. Recycling bins were set up during the fair which reduced garbage going into the landfill. Commissioner DeTro believes that would be more efficient than the roll offs. Sunrise cannot operate outside the city limits. Commissioners would like the Garbage truck surplussed.

Mr. Freel explained the grandstands are the BIG issue with a lot of rot and unsafe conditions. Ms. Craig stated she would red sticker them right now as no one should be allowed to walk on the lower portion, the covered portion is not that bad. The floor boards are really bad and folks will fall through. The commissioners would like the floor boards replaced on the lower portion before the fair. They are 2x12 and 2x6s and everything not under the cover is literally rotted out.

The Clerk of the Board suggested taking the lower portion out completely and just renting bleachers for the fair. The commissioners discussed this and eliminating the cost of the band aide and renting seating. Mr. Freel thought leveling the area and allowing people to bring their lawn chairs and setting up there. The upper covered portion is okay with some minor needed repairs but that would be inexpensive. The commissioners like that idea.

Mr. Freel stated the Annex kitchen plumbing is an issue. The water is not draining properly. Commissioner DeTro stated that does need to be addressed. The annex carpet is bad too and should be replaced with commercial tile. The heating HVAC also is needed. New stoves, flooring, and carpet is needed badly, and the Agriplex water has not receded yet away from the building yet either.

The Rocky Mountain Elks Foundation event is being held at the Agriplex this weekend.

Mr. Albert Lin discussed a question regarding OPMA and he sited the rule about a question with a teleconference issue with other boards. Telephonic communications under the OPMA was discussed and the definition read. If the board takes a look at that he can assist with any questions about electronic communications violations if emailing each other about county business versus non county business. Under the rule it is preferable to avoid emailing each other at all.

Mr. Lin stated Mr. Mackie would be here this afternoon to discuss legal matters around 1:30 p.m. Also there is a hearing next week regarding title 20. Commissioners appreciate Mr. Lin’s perspective.

Mr. Wayne Mendro, member of the public, asked about downed trees on Poor man creek that are located on county property and he wanted to know if he could cut the trees for firewood on parcel No. 3321120066. Commissioner Hover stated that is not acceptable as there is a proper process for maintenance and opportunity for others to also be able to cut the firewood. Director Huston stated there is a proper notice that would be required. Commissioner DeTro stated if feasible the county could surplus the wood to the county needs and provide the opportunity for anyone interested with proper notice.

Ms. Craig provided her update noting the Ms. Hilts is attending a meeting. Mr. Craig updated the board on lock down button testing and creating a test schedule record. The plans for the buildings will identify card readers for a quote from Aronson security that will possibly work in conjunction with the Shortell phone system for area lockdown and safety protocols.

Treasurer McCormack arrived at 10:20 a.m. to discuss Interfund Loan. She will be gone until March 8 for the ZAG tournament so she wanted to provide some information first before she left. Capital Improvements and whether those funds could be bonded. Director Huston would be checking on that and review the Capital Improvement Plan for the Fairgrounds grandstand issues. Ms. McCormack stated once we go out for a bond we will need to go through the rating process. Moody’s is reporting on upgrades. Right now we are at an A rating. After the 2007 economic tank everyone was downgraded, but we are now an A. The last grade was established in 2012. Mr. McCormack discussed the payback of the Public Works/Current Expense loan which she believes we could pay back soon. She wished to ensure the commissioners are on the same page with $600,000 plus interest, but with payroll being 1.3 and thought she could do 1 million if the board was comfortable with that. Ms. McCormack stated we could finish the month at 1.6 or 1.7. Commissioner DeTro is okay with the million. Commissioner Branch wants to ensure we have enough money. McCormack stated she is comfortable with paying down ½ we would have considerable savings in the interest costs. Commissioner Hover would like to pay it back sooner rather than later.

Motion Current Expense/Public Works Loan Payment

Commissioner Hover moved to authorize the county Treasurer to pay back $1 Million dollars plus interest on the Current Expense/Public Works Loan today February 28, 2017. Motion was seconded, all were in favor, motion carried.

CANCELLED Update – Assessor Scott Furman

Discussion – Juvenile and Superior Courts –Judge Rawson, Culp, Admin Rabidou
Commissioners attended a tour of the Superior Court and discussed the courts needs and ideas for funding the Juvenile Detention Center improvements.

Karen Mulcahy, member of the public, taking notes arrived at 1:06 p.m.

Motion - Voucher Approval - Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the CE vouchers in the amount of $78,455, Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried. Public Defense Improvements costs.

CANELLED Update Public Works


Executive Session RCW 42.30.110 (I) Legal Matters
Commissioner Hover moved to go into executive session at 1:40 p.m. for 1 hour inviting Attorney Sandy Mackie, Albert Lin, Perry Huston to discuss legal matters to which the county is a party. Motion was seconded all were in favor motion carried.

Note: The member of the public made a telephone call and appeared to complain to the person about the executive session taking an hour and having made the trip without knowing the agenda was changed. The Clerk of the Board did post the amended agenda on the website and did provide it to the media with the changes. She also had copies of the amended agenda on the table for members of the public.

Commissioner DeTro announced at 2:40 p.m. that another 20 minutes was needed for executive session.

Commissioners exited executive session at 3:00 p.m. to attend to the Public Hearing for Supplemental Appropriation Capital Improvements/Jail and continued the executive session at 3:05 for an additional hour.

Public Hearing Supplemental Appropriation Capital Improvements/Jail
Commissioner DeTro opened the hearing up at 3:00 p.m. for comments. Seeing none, he closed public hearing to public comment and opened up for commissioner discussion. Commissioners discussed funding options for the Jail ceiling project.

Ms. Karen Mulcahy asked about the contract with Douglas County and what that had to do with the business at hand. Commissioner Hover replied the contract for inmate housing is in place with Douglas County already and that would allow them to consider helping with our improvements to the Jail Ceiling project. Commissioner Hover stated the hope is that they will meet with Okanogan County and tour our jail in order to fulling consider the project. Commissioner Branch stated this resolution will provide funding for the project line item within Capital Improvement fund.

Motion Resolution 36-2017 Supplemental Appropriation Jail Capital Improvements
Commissioner Hover moved to approve resolution 36-2017 a supplemental appropriation in the amount of $95,000 to Capital Improvement from Jail Current Expense. Motion was seconded, all were in favor, motion carried.

Ms. Karen Mulcahy left the hearing room at 3:12 p.m. noting that at least she got some work done here even though it was a nice day.

Approve Consent Agenda
Commissioner Hover moved to approve the consent agenda items 1-6 as amended. Motion was seconded, all were in favor, motion carried.
1. Commissioners Proceedings January 3 & 31, February 13, 14 and 21, 2017
2. Bid Award Conconully RAP Project Central WA Asphalt Inc
3. Cattle Guard Renewals #59-73
4. Agreement Amendment Emergency Management Wa Military Dept.
5. Special Occasion Liquor License-Vintage Faire 4/29/2017
6. Resolution 34-2017 STIP Program

Resolution 35-2017 Budget Adjustment Current Expense Victims Witness
Commissioner Branch moved to approve resolution 35-2017 a budget adjustment in the amount of $1550. Motion was seconded, all were in favor, motion carried.

Commissioners signed a letter to 7th and 12th district Legislators regarding the Parent Representation Program funding. Commissioner Branch to hand carry delivery of the letter during LSC in Olympia. Staff will email the Senators and listed representatives CC’d in the letter.

Citizens Comment Period

Commissioners adjourned the meeting at 5:00 p.m.