RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

AUGUST 8, 2017


The Okanogan County Board of Commissioners met in regular session on August 8, 2017, Chairman Commissioner Jim DeTro, Commissioner Chris Branch, and Laleña Johns, Clerk of the Board present. Commissioner Andy Hover absent.

Commissioners convened the board at 9:00 a.m.

Member of the public Emily Sisson taking handwritten notes. 9:00 a.m.

Commissioners’ Staff Meeting
David Gecas, Josh Freel, Kim Spivey, Perry Huston, Treasurer Leah McCormack

Joe Poulin explained the some issues with the energy system wells. The injection well is having a hard time accepting the water, but the system is being refined to address this. There have been no more blow outs of the wells and they seem to be working. Courtroom two has units running and temperatures are being monitored. More units will be turned on this week with continued monitoring. The system will be connected to a Jail cooling unit during the weekend as those have been turned at night.

Joe Poulin would like to obtain bids on the repairs of the exterior stairs leading to the flag pole of the Juvenile Admin building that have been compromised by water and has created safety issues with cracks and degrading cement. The area is currently coned off. Projected estimates would run around $10,000. Bids will be needed to identify cost for a plan to repair next year and budget for that.

The Clerk of the Board explained she and Mr. Poulin did a walk-through of the DOC Hancock building since DOC has vacated the building. She asked the board for direction on whether it should be advertised to outside agencies for rent/lease. She asked for a decision by next week. The board discussed advertising to outside agencies first and if no one then offer to county non-current expense departments in order to receive rent.

Mr. Spivey explained several contracts for the fair security with PPC Solutions. One that she needs direction on is whether the board wishes to provide security for the head and horns during the day. Ms. Spivey explained the Fair had paid for the security for head & horns last year. Security time frame is 10:00 p.m. to 5:00 a.m. for all four days of the fair for security guard to stand around during the day to protect the hides and heads. Commissioner Branch is in favor of the Fair paying for the daytime security. Shelby Hendershot is the superintendent in charge of the building who is supposed to be monitoring during the day. Director Huston explained if the Fair wants the security and they can pay for it then why not provide it.

Bids for septic pumping and porta potty rentals were received with one response from Ms. Pumpco. Also, bids for janitorial services were gathered with one bid being received. They were telephone bid solicitations.

The bathroom project is coming along and finishing up, grass is greening up. Stalls are rented out for the Stampeded this week with mostly royalty staying.

Dave Gecas updated the board on legal matters and current cases. He explained the draft ER&R resolution was reviewed. He also reviewed the laws having to do with immigration holds, per Chief Corrections Deputy request, to ensure consistency is applied. We do not use administrative warrants.

Mr. Gecas explained some legal opinions and lawsuits on public records act and how jails are handling requests. It is a perils situation for many and requires a lot of dedicated staff time to and eats up public funds.

Josh Thomson came in to following up on the contracts needed for the LED shop lighting retrofit. There are two contracts; one with the supplier and one with the PUD. The PUD contract will allow reimbursement for a portion of the supplier costs. In order to proceed, they will need to be signed. The installer can complete by September 15, 2017.

Motion Security PPC Solutions Agreement Nighttime Security Fair
Commissioner Branch moved to approve the Security PPC Solutions Agreement for nighttime security at the Fair this year and authorized the chairman to sign. Motion was seconded, all were in favor, motion carried.

Motion Agreement-Okanogan County PUD #1
Commissioner Branch moved to approve the reimbursable agreement with Okanogan County PUD#1 for the reimbursement portion of the lighting retrofit for Public Works county shops. Motion was seconded, all were in favor, motion carried.

Motion Industrial Lighting Solutions, LLC
Commissioner Branch moved to approve the agreement with Industrial Lighting Solutions, LLC for the Public Works county shops lighting retrofit upgrades in the amount of $66,889. Motion was seconded, all were in favor, motion carried.

Update – Treasurer – Leah McCormack
Treasurer McCormack provided information regarding the county tax foreclosure list. The costs in 2016 were $286 per report and now they are significantly more. Right now it is $600 per parcel and that budget will need to be bumped up to cover costs.

Director Huston explained a signed proposal was received for the county property adjacent to the Church along Salmon Creek in Okanogan. The church would like a portion of the property and the city would like the county to convey the rest to the city for right of way mitigation. The lynch pin is that the county is compelled because the property is not practical to keep due to encroachment of neighboring property and city streets are not improved. He awaits direction on drafting a resolution. One condition of the sale is the buyer would need to do a boundary line adjustment at their expense. Commissioners directed that he move forward with the resolution. Treasurer McCormack was consulted on this exchange beforehand and she feels any property the county sits on is not collecting property tax.

Treasurer McCormack provided a letter from Washington Association of County Officials about school funding bill. She did her own research on the impacts of the local school levy on her personal property and how it would increase her property assessment which would be around $170 next year. The extra state levy is around $.50 due to McCleary levy and would be around for four years at least. Enrichment levy was previously called the M&O levy. In 2018 there will definitely be some shifting of money from the state.

Treasurer McCormack asked if there would be formation of a personnel committee. The commissioners said yes. But, when it would be formed is still unknown.

Update Planning Perry Huston

Director Huston stated the Shorelines discussion will reoccur on August 21, 2017.

Director Huston explained of the Church Parsonage in Tonasket, which Life Line uses to ambulance services, wants to charge the district $1200 per month for rental fee. He will provide additional information on a later date.

The Lake Management district hearing was continued and publication has been sent. Director Huston explained someone would be providing information at that hearing on Deer Lake or Loon Lake management district and how they proceeded with their district formation.

Critical Areas Ordinance
Director Huston explained the previous board decided to skip over the 2012 draft and work on the 2017/2018 review as that is when it is due. We can go out with a proposed revision. Does this board wish to review the 2012 draft or move forward with the 2017/2018 draft? Commissioner Branch stated he would like to collectively look at the 2012 draft, and suggested a Wednesday for study session. SEPA and/or scoping comment period will be necessary. The draft will be sent back out to commissioners for review.

Comprehensive Plan update.
Director Huston discussed the document for Comprehensive Plan revisions and provided those to the board. Would the board like him to speak to Mr. Mackie about this? Commissioner Branch commented that he doesn’t have to come here but thought it would be worthwhile as there could be something critical in terms of what we do. Mr. Huston will secure a couple hours for that, but he thinks this has become overlapped with legal strategies and he fears we are losing sight of the objective. Rural Fire interface was discussed for inclusion.

Commissioners would like study sessions set for both Comp Plan and Critical Areas. They need to happen sooner rather than later.

Update – Human Resources / Risk Management – Tanya Craig and/or Debi Hilts

Update – Public Works – Josh Thomson and/or Ben Rough

Consent Agenda
Commissioner Branch moved to approve the consent agenda items excluding July 25, 2017 meeting minutes. Motion was seconded, all were in favor, motion carried.
1. Commissioners Proceedings July 25, July 31, & August 1, 2017
2. Appointment Letter – TV District #1 – William Black
3. Ratify Agreement PPC Solutions Services Jail Special Duty Assignment
4. Close Out Report CDBG Public Services Grant 16-62210-011 -Commerce
5. Contract CDBG Public Services Grant 17-62210-011 –Commerce
6. Resolution 135-2017 Out of Class Pay-Goyne

Motion Resolution 136-2017 Reclassification Fairgrounds Manager
Commissioner Branch moved to approve resolution 136-2017 reclassifying the Fairgrounds manager as an exempt FSLA employee effective July 1, 2017 and adding the position to the non-bargaining pay scale. Motion was seconded, all were in favor, motion carried.

Commissioner DeTro signed two letters: One to Sonny Perdue, Secretary of Agriculture regarding Grazing, Pack Saddle Oufitter Guide permits, Travel Management Plan. Forest Management Plan, timber harvest, Law enforcement, Wildlife Issues, and Smokejumper Base. The other letter was to Ryan Zinke, Secretary of Interior about the same things.

Commissioner Branch will be away on personal business until late next week. Commissioner DeTro said he would return to continue the hearings noted above. The board adjourned for lunch at 12:05 p.m.

NO QUORUM THIS AFTERNOON

Board of Health – Health District Office – 1234 S. 2nd Ave, Okanogan
Commissioner DeTro will attend the meeting.

Public Hearing Supplemental Appropriation Juvenile $64,289 – To be continued
Commissioner DeTro opened the hearing up noting no public present. He then announced the hearing would be continued to Monday, August 14, 2017 at 4:30 p.m.

Public Hearing Supplemental Appropriation Jail $89,000 – To be continued
Commissioner DeTro opened the hearing up noting no public present. He then announced the hearing would be continued to Monday, August 14, 2017 at 4:35 p.m.

Public Hearing Supplemental Appropriation Sheriff $95,000 – To be continued
Commissioner DeTro opened the hearing up noting no public present. He then announced the hearing would be continued to Monday, August 14, 2017 at 4:40 p.m.