RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

AUGUST 22, 2017


The Okanogan County Board of Commissioners met in regular session on August 22, 2017, Chairman Commissioner Jim DeTro, Commissioner Chris Branch, Commissioner Andy Hover and Laleña Johns, Clerk of the Board present.

Commissioners convened the board at 9:00 a.m.

Commissioners’ Staff Meeting
David Gecas, Lanie Johns, Josh Freel, Perry Huston

Joe Poulin updated the board on the energy project monitoring flows this week. Controls will be tied in this week, putting parking bollards in upper parking lot no date yet for resurfacing of upper and lower lots. Commissioner DeTro asked about the injection well testing. The SC file storage sheds need to be exterminated for bugs as soon as possible. It may need to be fumigated. Videos and photos were taken.

Josh Freel explained a quote was received of $4700 to dig a ditch for electrical to serve the ticket booths is ready. Commissioner Hover believes staff can do it for less, but timewise, can we look into a generator for as long as the ticket booth is needed. Commissioner Hover discussed the Fairgrounds budget a meeting is set for next Monday. The board asked him to be prepared for the discussion. Commissioners would like to get quotes for a small generator for use for the ticket booth lights and air conditioner.

The concern about the Fairgrounds budget and cash situation was discussed. Mr. Freel asked if all other staff were laid off after fair except for him, he thought he could work under a modified schedule and that might help the budget. There aren’t many events after fair that would generate revenue. Staff could take furloughs to stop the hemorrhaging. Commissioner Hover stated the fairgrounds should also advertise winter storage, rentals, and push things that create revenue. A resolution for that is drafted.

Commissioner DeTro asked Commissioner Branch if he spoke to the Tribe about fairgrounds rentals. Commissioner Hover explained there are the two trust funds that could help to make the grounds more viable for arena rentals.

David Gecas found a third name for prosecutor position but if the Democratic Party won’t hold a special session to consider then what. The board was leaning towards using the two. Commissioner DeTro stated no he wants three names to consider because he doesn’t want to rely on the AG opinion. He wants to ensure we follow the constitution and he is not comfortable going with only two names when the constitution requires three. The governor can make the appointment if the county government cannot. There is the 60 day timeline to consider. Commissioner DeTro asked how hard it would be for the Democratic Party to hold a special session. Commissioner Branch asked if it might be helpful for him to contact the Democratic Party and suggest they hold a special session so this can get done.

Mr. Gecas updated the board on cases happening in our county. He also updated the board on the Fire District #12 appointment request. The district will need to appoint the third member or a member will need to resign leaving one member remaining on the commission in order for the commissioners to appoint a replacement for either of the two empty positions. Right now the county commissioners cannot appoint anyone.

Dennis Rabidou arrived at 9:50 AM. Needed to speak to Commissioner Branch about the courthouse security committee and the discussions happening.

Director Huston provided a draft of the Cannabis Moratorium resolution resulting from the hearing yesterday. The 60 day clock is ticking and the resolution should be authorized within the time line so we are well within the boundaries of the requirement.

The WATV/ATV session for the public to learn what proposed roads the county is considering in the North County. Engineer Thomson will be here as well.

Commissioner Hover left to attend Union Negotiations at 10:05 AM

The Clerk of the Board provided her administrative agenda. (attached) She discussed the LTAC’s request for the commissioners to remove Mila Searcy from the LTAC due to non attendance of LTAC meetings. She was notified of the meetings and she did not attend the last three. She represented a collector positon. The board directed the Clerk to advertise the two open collector positions. The other is the Veranda Beach representative.

Motion LTAC Removal
Commissioner Branch moved to remove Mila Searcy from the LTAC due to nonattendance. Motion was seconded, all were in favor, motion carried.

The Clerk further discussed the Maintenance Budget and a request to fund a previously authorized Custodian position. The total budget request is for $62,000 that is necessary to address for Professional Services, Utilities, Repairs and Maintenance, and Supplies. The commissioners asked the Clerk ot work with Cari Hall to identify the source funds.

The Clerk further discussed the Pest Control tree exchange certificate. She explained when a private party has been identified with a problem fruit tree that is infested with pests the Pest Agent will provide a tree exchange certificate in exchange for the tree removal. A resolution will be drafted to memorialize this practice because the Auditor

Update – Human Resources / Risk Management – Tanya Craig and/or Debi Hilts
No Update today due to union.

Public Hearing – 6-Year Transportation Plan – Jo Ann Stansbury
Jo Ann Stansbury, Josh Thomson

Commissioner DeTro opened the hearing up to staff. Ms. Stansbury stated SEPA was done and closed on August 16. No comments were received. Engineer Thomson provided his comments and findings.

Commissioner DeTro closed the hearing to staff then opened to public, seeing none he closed the hearing to public testimony and opened for commissioner discussion.

Motion Resolution 142-2017 Six Year Transportation Program
Commissioner Branch moved to approve resolution 144-2017 approving the Six Year Transportation Improvement Program for 2018 through 2023 for Okanogan County. Motion was seconded all were in favor motion carried.

The letter to Forest Collaborative was discussed. Commissioner DeTro explained the collaborative appears to restrict the amount and holds the annual cut down.

The commissioners signed the following letters. Department of Transportation letter regarding the Hubbards Orchard lot access to Highway 97 was signed by Commissioners,.

Update – Public Works – Josh Tomson and/or Ben Rough
Engineer Thomson

Public Works agendas were handed out.

Mr. Rough drafted a resolution for the board to consider establishing rental rates for county buildings excluding the Hancock Building rental. . That will likely be approved later today.

Solid Waste Update
Mr. Rough discussed Solid Waste. He explained an accident happened that is currently being investigated. The county truck involved will need to be repaired and may be paid for by the other party involved insurance company. The leachate ponds were visited, it looks like they will evaporate down by fall time. The construction of the new lagoon will likely need to be delayed until next year. He stated Sue Christopher is on site and she has weighed in on the situation. Hopefully the levels will reduce in time. Right now it is being monitored.

The Central Scale replacement was discussed as the scale appears to be having some failures. He provided the cost would be around 450,000 to replace. There are some large construction projects scheduled for 2018. He is looking at reducing the costs to around $150,000. He is meeting with Parametrix and another company to discuss the scale replacement and cost.

Solid Waste Comprehensive Plan is being reviewed by SWAC and it will go out to public comment beginning in 2018.

Position Openings were discussed.

Weed and Sign Shop staffing was discussed. The information isn’t quite ready for presentation to the commissioners. Mr. Rough would like to double check all the information beforehand.

Winter Temp positon for road crew was discussed. That is for snow plow drivers for the six areas and the sign shop will be filled by November. Those will be posted in September.

The snow grooming program was discussed. Washington State started their bid process to purchase a new cat. We still have the old cat but it is unreliable but a work order may be considered for repairs, so at this point we may have two for the season. Temps coming on towards the end of November but reimbursement cannot be submitted until December.

Engineer Thomson provided his update on road and maintenance projects and conditions. Getting ready for winter, shoulder work, culvert cleanings, too dry to grate.

Engineer Thomson stated 4.1 million dollars quote for Peter Dan. Geo Tech evaluation may be completed by November. A consultant is still needed for some time in October. We do not have right of way or permit through the tribe yet. If those can be completed then project could begin in October for a four week period. The goal is to have it done by snow fall.

Engineer Thomson explained the Cameron Lake project was funded by DOT but not quite to the Delfeld Road. He is looking at 2024 construction. He discussed options for starting sooner. That award contract will be on the consent agenda for signature.

A memo was provide about the road fund and impacts due to levy shift. (attached) Public Works ending fund balance would drop, but it was CRAB recommendation that it not drop below 3 million. STP funding is shared with the cities and isn’t realized every year. He can make a levy shift work but it does have impacts.

The 2040 regional transportation plan draft resolution was provide for review. (attached) Commissioner Branch asked if there were any problems with the plan. Engineer Thomson replied that where agricultural development happens on primitive roads he had hoped that was more detailed in the planning document. He believed more primitive road studies should be conducted. Commissioner DeTro and Branch stated it is a first step and then recommended it be presented for adoption.

Durapatch machine rental was discussed. It fixes ruts, pot holes and is very efficient and does well. A demonstration was done and Engineer Thomson likes what it can do. Public Works would like to purchase one and put it in the budget, but for now rental would suffice at $5,000 per month with one month in the spring and one in the fall then look into purchasing one for about $150,000. It will also allow other things to be done that hand patching cannot address. It is like a chip seal machine and helps seal things better than a hand patch job. Some roads only have bad patches and this tool will help extend the road life before road replacement is necessary. Loomis Oroville road is a road that is identified with patches the need repair and this tool will be used for that

Engineer Thomson discussed the listed culvert replacements

The Shop LED replacements were discussed.

The WATV town hall meeting tonight was discussed. He will bring his lap top to show the map via projector.

Hanford Cutoff road was discussed.

Future pits were discussed. He would like to move forward on those sites. The sites being considered have water too.

SRS status is still unknown. Commissioner DeTro stated it is not dead and there is a plan. The Capital Budget is affecting schools as will SRS if not approved soon. It needs to be funded, it needs to be stable, and it needs to be separate, so it isn’t attached to some other bill every year.

Commissioners adjourned for lunch at 11:50 AM

Commissioners reconvened from lunch at 1:35 PM

2018 Budget Work Session - Assessor
Dee Wood, Scott Furman, Laurie Thomas, Leah McCormack, Cari Hall

The Assessor’s 2018 budget was shown by projector on the wall. Commissioner Hover discussed increases shown on the budget. Retirement costs have increased. The assessor requested $25,000 for a new vehicle. Assessor explained the need for the vehicle. All the vehicles have high miles with some above 100,000 miles. He put it there to start the discussion. Assessor Furman explained the replacement vehicle would be a used one with low miles and a request for quotes would be collected and lowest considered. Ford Explorers seem to last the longest. Assessor Furman asked if the reductions were based on a percentage. Commissioner Hover stated it was a conservative number taking the percentage over the last two years of used historically from current expense overall. It wasn’t a reduction it was a number within our means based on revenue. Treasurer McCormack explained that the target numbers were also based on no levy shift and no loan. Since 2009 our target number is 20 million for current expense. The Assessor really couldn’t get to his target number without cutting salaries. The annual software cost is $60,000 for Terrascan and everyone uses it. Assessor Furman explained that due to the McCleary issue property taxes will go way up for everyone. The county must implement it this fall for collections in 2018. A new line on the tax statement will show this additional cost.

Cari Hall explained some concerns with the current budget. Some revenue lines are not meeting expected levels. Carry over levels could be as low as 1 million.

2018 Budget Work Session - Auditor
Leah McCormack,Laurie Thomas, Cari Hall

Auditor Thomas explained there was some additional revenue to add to the budget for candidate filing fees since 2018 is an election year. A Lid lift was discussed. Commissioner DeTro discussed this with the biggest tax payer in the county and said do it. When it is spread out across everyone it isn’t that much of an impact.

The group went through the Auditor’s operating budget. Auditor Thomas explained the MARK fund. The money that goes in there is partly from state document preservation revenue and is separate from Current Expense. Anything that can be paid from there is.

2018 Budget Work Session - Treasurer
Leah McCormack, Pam Johnson,Laurie Thomas, Cari Hall

The group went through the Treasurers current expense budget. The REET funds were discussed.

Commissioner Hover discussed supplementals that have used funds that reduce the 2018 beginning fund balance and whether or not unused 2017 funds will be sufficient carry over into 2018. The group has a problem with a zero. The loan payments were not counted in the target figures. Remaining amount due is $710,000.

2018 Budget Work Session - Clerk
Leah McCormack, Laurie Thomas, Cari Hall,Charleen Groomes, Susan Speiker

The group went over the Clerks 2018 budget and discussed the request and target numbers. Clerk Groomes explained she did not like the budget target she was given. Commissioner Hover explained how that number was arrived at. It wasn’t like the board took a percentage. Clerk Groomes stated Superior Court cuts into her budget all the time.

The Clerk explained all courts must switch to a new system SCOMIS to Odyssey and there will be implementation costs. Some of the costs can be reimbursed. The Clerk noted funds are needed for compatible equipment with the new system, for example they need nine scanners. The Treasurer noted she has six bar scanners the Clerk can have if compatible with the system.

Overtime line was added because staff must work the Sunday before and an hour now and then.

Commissioners discussed the Letter regarding Forest Collaborative. Commissioner DeTro explained why he is not in favor of signing the letter. He has no problem with the other two commissioners signing it, but he is not going to change his mind on this. Commissioner Hover doesn’t believe the letter limits the ability of the governing body to do something different. The project collaboration can still happen.

Continued Public Hearing – Supplemental Appropriation 138-2017 – District Court
Commissioner DeTro opened the hearing up to staff, seeing none he closed the hearing to staff and opened up to public, seeing no public he closed the hearing public comment and opened up to commissioner discussion

Motion Resolution 138-2017 Supplemental Appropriation– District Court
Commissioner Branch moved to approve resolution 138-2017 a supplemental appropriation for District Court in the amount of $10,000. Motion was seconded, all were in favor, motion carried.

Continued Public Hearing – Supplemental Appropriation 139-2017 – Juvenile
Commissioner DeTro opened the hearing up to staff, seeing none he closed the hearing to staff and opened up to public, seeing no public he closed the hearing public comment and opened up to commissioner discussion

Motion Resolution 139-2017 Supplemental Appropriation– Juvenile
Commissioner Branch moved to approve resolution 139-2017 a supplemental appropriation for Juvenile in the amount of $12,411. Motion was seconded, all were in favor, motion carried.

Continued Public Hearing – Supplemental Appropriation 140-2017 – Jail
Commissioner DeTro opened the hearing up to staff, seeing none he closed the hearing to staff and opened up to public, seeing no public he closed the hearing public comment and opened up to commissioner discussion

Motion Resolution 140-2017 Supplemental Appropriation– Jail
Commissioner Branch moved to approve resolution 140-2017 a supplemental appropriation for Jail in the amount of $89,000. Motion was seconded, all were in favor, motion carried.

Continued Public Hearing – Supplemental Appropriation 141-2017 – Sheriff
Commissioner DeTro opened the hearing up to staff, seeing none he closed the hearing to staff and opened up to public, seeing no public he closed the hearing public comment and opened up to commissioner discussion.

Motion Resolution 141-2017 Supplemental Appropriation– Sheriff
Commissioner Branch moved to approve resolution 141-2017 a supplemental appropriation for Sheriff in the amount of $95,000. Motion was seconded, all were in favor, motion carried.

Motion - Voucher Approval - Commissioners
Vouchers certified and audited by the Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a list, and made available to the Board. As of this date, the Board did vote, by unanimous vote, to approve the regular vouchers in the amount of $675,636.71 and Payroll vouchers in the amount of $895,999.66. Warrant numbers as cited on the attached blanket voucher list. Motion seconded and carried.

Motion Public Health Voucher
Commissioner moved to approve the Public Health Vouchers in the amount of $31,705.58. Warrant numbers as cited on the attached blanket voucher list. Motion was seconded, all were in favor, motion carried.

Motion Resolution 144-2017 County Building Rental Rates
Commissioner Hover moved to approve resolution 144-2017 adopting a consistent building rental rate for the several county buildings for professional office and storage space. Motion was seconded, all were in favor, motion carried.

Motion Resolution 145-2017 Amending Res. 103-2017 Marijuana Moratorium
Commissioner moved to approve resolution 145-2017 amending resolution 103-2017 which imposed a moratorium on the siting of new cannabis growing, producing, processing, or retail operations

Consent Agenda
Commissioner Hover moved to approve the consent agenda items as presented. Motion was seconded, all were in favor, motion carried.

1) Commissioners’ Proceedings August 14 & 15, 2017
2) Resolution 2017-68 - Appointment of Trustee to North Central Regional Library
3) Resolution 143-2017 - Creation of Juvenile Probation Counselor
4) Agreement – Bodie Mountain Communications Use Lease – Forest Service
5) Contract – Leachate Pond No. 3 – Parametrix – Solid Waste
Motion Letter Forest Collaborative
Commissioner Branch moved to sign the letter to North Central Washington Forest Health Collaborative c/o Upper Columbia Salmon Recovery Board. Motion was seconded, Commissioner DeTro abstained, Commissioners Branch and Hover in favor, motion carried.

Motion Fair Entertainment and Judges Contracts
Commissioner Branch moved to approve the following County Fair Contracts and authorized the chairman to sign.
Al Parson, Rodeo Announcer 1800; Karen Quest, Cowgirl Tricks 2950; Mark Morris, Deepwater Blues Band 800; Elaine Cardenas, Stage Manager 1230; Eric Fritts, ShoWorks Technician 1030; Greg Johnson, Vocalist Musician 210; Jeremy McComb, Musician 3240; Joe Stoddard, Stage & Roving Entertainment 4030; John Miller, Johnny & Moon Dogs Band 640; Dave Barnes, Jumper Flats 1320; Kyle MacConnell, Musical Entertainment 540; Luke Boyce, L-Bow the Clown 2305; Randy Linder, Linder Productions Music 2060; Gary Bowling, Night Riders Band 750; Sheryl Curtis, Oxen Living History 3200; Nashville Country Star 1180; Dave Sexton, Powder River 550; Randy Battle, Randy Battle Blues Band 440; Kelley Bowcutt, Stock Contractor 10,000; Racie McKee, Horse Games Judging 105; Mark Keitstuman, 4H & FFA Swine Judge 800; KB Elliott, Goat Judge 370; Kim Kizer, Beef Judge 700; Douglas Sprague, Rabbit Judg 400; Kyla Aycock, Horse Judge 700; and Marnee Cleveland, Horse Games Judge 500.Motion was seconded, all were in favor, motion carried.

Town Hall Meeting – ATV/WATV
Engineer Josh Thomson, Planning Director Perry Huston,

A sign in sheet was passed around to the public in attendance. There were about 20 people in attendance.

Engineer Thomson provided Commissioner District #3 map of North County road systems via projector. The map showed proposed roads the commissioners are considering opening up to WATV/ATV use. The town hall meeting was set to provide time to the public for questions and comments regarding the proposed roads.

Commissioner Branch explained the board will consider each commissioner district separately. District #3 is where they decided to start. This area is their first stab at a reasonable conversation about what the board is considering. The commissioner

Engineer Thomson explained the presented map and the key showing what the different colored roads mean. He provided some history that was set in 2013. Some roads designated in green were designated in January 2013. The red dashes were roads that were opened only to ORV.

Mr. King noted most machines have both tags for WATV and ORV. Engineer Thomson explained that once the machine is licensed WATV they are no longer considered ORV. Only roads with a regulatory speed of 35 mph or less can be designated. The orange roads are proposed to be opened to WATV use. The roads in Blue is a segment that is posted at 35 mph the board will propose those section to be 35 mph. Pink roads the board proposes nothing. Beeman Road is an odd road that is open to WATV event though the speed limits is more than 35 mph.

Commissioner Hover stated the board has met with WDFW, and DNR and they looked over the map already. The SEPA study has not been completed on the proposed roads. This is the scoping to identify the roads everyone is comfortable with. Engineer Thomson explained the shaded lands in the back ground. Some roads do not lead anywhere. Commissioner Hover explained any county paved road is automatically 50 mph unless the commissioners change the speed limit. Some are changed for reasons other than for WATV use, some are reduced because of safety. Mr. King asked if the board is reaching out to homeowners to see if they want this on roads that dead-end He understands not having the roads open but are there people living back there that actually want the road open? Commissioner DeTro explained the Eder road. Commissioner Hover explained it might not be worth the overall picture of things, and some can get farm permits to ride within 15 miles from their home if they get the signs and tags for that. Commissioner Branch replied the board had not contact those property owners with dead end roads that are not being opened to see if they would like the road open or not.

Bolster Road does have some connectivity to Ferry County line. Under Ferry County population status all their roads are open unless closed by the board. Commissioner Hover did not a worrisome area was the Sinlahekin with issues with people riding off road. It would be helpful for the clubs to get together with WDFW on projects that can help the problem areas. Mr. King stated there have been discussion with them and DNR regarding property North of Fish Lake where there is an RV parking area. They haven’t proceeded further with that due to working on other projects.

Why is Salmon Creek Road closed to WATV traffic when the road is 35 mph where Danker Cutoff is? Commissioner DeTro stated that might be an area the board will look at. It might be open to ORV but not WATV. That road is currently 40 mph road and Salmon Creek Road is 50 mph. Can the commissioners change Salmon Creek Road to 35 mph because the road is narrow and site distance might warrant reducing the speed limit?

North Creek Salmon Creek road leads to state agencies land. Commissioner DeTro explained the county has challenged them on the rule and the county says the road is open due to the 1989 which says all forest service roads are open. The Forest Service Travel Management plan appeared to be changed without going through the environmental review.

Director Huston explained this is the last scoping meeting. Any changes the commissioner propose the environmental checklist will be oriented around that. Mitigation measures will be considered, and some has already been done. Commissioners are considering imposing more penalty on those who ride off road. There were some incidences regarding ATV’s and all were lumped together with the illegal ridership’s. Number of incidents where licensed riders did damage to lands from riding off roads. Commissioner Hover stated the data included the number of tickets given out by Forest Service. Director Huston stated part of the process will include notice to commenting agencies. SEPA is a discussion on environmental impacts and we have expanded it to include discussion about riding off road. A point will be made for those agencies to include that data in their comment.

Director Huston explained the timeline with publishing about a week from tomorrow with the possibility of not making that in the county legal newspaper. 14 day comment period attached to SEPA He believes the public hearing will commence in front of the commissioners. Commissioner Hover noted the board wants to do this right and everyone has some buy in and there are protections in the sensitive areas.

Director Huston explained the information will be posted to both Public Works and Planning website. Engineer Thomson showed the site to the public where the map is and the list of links to the information.

Mr. King wants appropriate use too.

Commissioners adjourned for the day at 5:00 p.m.