RECORD OF THE PROCEEDINGS

OKANOGAN COUNTY

AUGUST 15, 2017

The Okanogan County Board of Commissioners met in regular session on August 15, 2017, Chairman Commissioner Jim DeTro, Commissioner Andy Hover, and Laleña Johns, Clerk of the Board present. Commissioner Chris Branch absent due to personal business.

Commissioners’ Staff Meeting
David Gecas, Kim Spivey, Tanya Craig, Joe Poulin, Perry Huston

Mr. Gecas provided update on cases and hearings he is involved with. He discussed some water issues that he is dealing with regarding the Yakima Nation Tribe. There is no clear vision on progress but the standard process for SEPA was recommended by land use attorney. Civil position interviews have progressed and will be completed soon.

Ms. Spivey brought in a few contracts for approval. Five companies were provided the scope of work for fair toilet services and the Mrs. Pumpco was the only vendor who responded with a bid.

Telephone quotes were received for Janitorial Services during the fair by the Fairgrounds Manager and one response received by one vendor. It was recommended the contract be awarded to the only respondent.

Phoenix Security Group Head and Horns Security
Commissioner Hover moved to approve the daytime security for the head and horns building with Phoenix Security Group and authorized the chairman to sign. Motion was seconded, all were in favor, motion carried.

Motion Contract Mrs. Pumpco LLC.
Commissioner Hover moved to approve the contract with Ms. Pumpco for toilet services at this year’s fair and authorized the chairman to sign. Motion was seconded, all were in favor, motion carried.

Phoenix Security Group for Year Round Fair Grounds Event Security
Commissioner Hover moved to approve the security contract with Phoenix Security Group for year round events at the fairgrounds and authorized the chairman to sign. Motion was seconded, all were in favor, motion carried.

Ms. Hilts provided her update on Prosecutor attorney salary and what the majority of the counties provide. She surveyed on how their contribution to the salary and how it is calculated and what it is based on. Those counties have been providing half of the salary. Commissioner Hover stated the Prosecutor explained he did not expect the county to contribute half until the state law requires it.

Joe Poulin provided update on the energy project water flow testing of the system. The power went out over the weekend and everything shut down. He explained how the system might be tied in by the well controls to prevent the issues created by power outages. Still working on relay controls in the Jail system. He provided the board with the courthouse complex equipment list to give the board an idea of the expiration date on the units. Many have exceeded their life by many years. There are no current problems with the units but they are old and maintaining them is becoming expensive. A compressor went out in both the Assessor and Treasurer’s office. This upgrade allowed the move and cools to be used there rather than replace the compressors at $2500. The move and cools are a band aide until next year. These units are two bottom units in a stack of eight which poses a real problem in disassembling of the top ones to get to the bottom ones.

Update – Human Resources / Risk Management – Tanya Craig and/or Debi Hilts
Tanya Craig

Motion Executive Session RCW 42.30.110 (1)(i)
Commissioner Hover moved to go into executive session at 10:10 a.m. for 10 minutes inviting Risk Manager Tanya Craig and Chief Civil Deputy David Gecas to discuss potential litigation to which the county may be a party. Motion was seconded, all were in favor, motion carried.

Commissioners exited executive session at 10:20 a.m. no decisions were made.

Ms. Craig explained the letter received from Michael Sarratt of the Democratic Party had only two names for interim prosecutor but the state constitution states that three name shall be submitted. Mr. Craig did speak to the Republican Party about whether they contested the public process, and they have no problem. The attorney general office was contacted as well for an opinion. She performed research of this matter and could not find anything specifically that addresses it. The AG office seemed to be fine with only two names if the process to obtain the names was followed and a third person did not come forward to be considered . If the board is fine with the two names as submitted by the Democratic Party and the observations of the AG office then a resolution would memorialize their decision further. Mr. Huston believes three names must be submitted regardless of an AG opinion. If anyone challenged the prosecutor’s office it would open the county up to that challenge.

Commissioners further discussed if they cannot meet the constitutional 60 day deadline of filling the vacancy then the governor would choose from the same list of names and make the appointment. Commissioner Hover would like to discuss the difficulty in receiving a third name for the list with Mr. Gecas. Mr. Craig stated the Democratic Party isn’t holding another regular meeting again until after the timeline has been reached and they will not call a special meeting to address this before that. Ms. Craig will call them again.

The commissioner’s office received several hostile harassing calls from a constituent Rabenold today. The Clerk of the Board called the sheriff’s office and reported the situation and Commissioner DeTro asked that a deputy speak to the caller or pay him a visit. Director Huston explained the caller had several unpermitted buildings on his property that the Building Official was dealing with. Letters from the Building department have been issued and signed by the Hearings examiner and Planning Director. The person did respond in writing with the required information. That generated a second letter to the caller about the specific information requested.

Director Huston explained there were some prior litigations he wished to discuss with Mr. Gecas.

Motion Executive Session RCW 42.30.110 (1) (i)
Commissioner Hover moved to go into executive session at 10:40 a.m. for 20 minutes inviting Risk Manager Tanya Craig, Director Perry Huston, and Chief Civil Deputy Gecas to discuss legal matters to which the county may be a party. Motion was seconded, all were in favor, motion carried.

CANCELLED – Finance Committee Meeting – Treasurer – Leah McCormack

Emily Sisson, member of the public arrived at 10:55 a.m.

Commissioner DeTro left to attend the Canvas Board meeting in the auditor’s office.

Update – Public Works – Josh Tomson and/or Ben Rough
Public Works agendas were handed out.

Consent Agenda Items
Mr. Rough asked Commissioner Hover how they board might like to address the public works budget work session. Commissioner Hover explained what is expected. It is the first meeting after that the board will look at that and come up with a number based on revenue and expenses so everyone knows what their number is before December 31. Another meeting will finalize. Mr. Rough said that sounded good with him. Contingencies must be considered for levy shift at $500,000 if it is needed. The board does not wish to go in that direction.

Mr. Rough recommended that resolution 138-2017 be removed from the consent agenda for revisions.

There will be a resolution to terminate the petty cash within his office. Another to address the leachate pond at the Land fill with Para Metrix.

Positon Openings
Solid Waste Manager
Mechanics
Commissioner Hover asked how Public Works came up with the plan that brought them to this today with regards to the mechanics. Mr. Rough explained the situation that brought him to recommend resolution 137-2017 regarding the step increases.

Commissioner DeTro returned from Canvas Board meeting at 11:12 a.m.

Weed and Sign Shop
Both MR. Rough and Engineer Thomson would like to discuss resurrecting the Weed And sign shop staff levels.

Commissioners discussed the renaming process for roads.

Solid Waste Update
Recycle Fee Schedule
Commissioners discussed how the rates were 2001 public works director is in charge of the fee schedule for recycling. The current fee schedule has not been updated for quite some time. Commissioner Hover did not see why the county would pay for metals that are brought in. It is not cost effective to the county to take it in and transport it to a larger facility. Mr. Rough stated it does help take it out of the waste stream more effectively and provides some incentive to folks to turn it in. Grant funding has been lost for recycling program.

SW Leachate Lagoon
Leachate is being hauled everyday to reduce the level to a point where it can be addressed. The creation of the additional lagoon may not happen this year, but the process will be developed and will progress. He will keep the board up to date on the situation as it changes.

Budget & Tipping Fees
Mr. Rough explained assessments of the land fill. The solid waste fund is anticipated to be pretty low. Plans to reduce project costs are being considered as are the tipping fees. He cannot say where that will exactly go as there has been a lot of focus on generating more funds for recycling. If tipping fees are considered to be raised it would be due to operations costs. Commissioner DeTro explained language to be added to the Solid Waste Plan that states we will consider the State Laws and what it requires.

CSWMP

Maintenance and Road Conditions.
Engineer Thomson provided his maintenance and road condition update.
He discussed the Peter Dan Road repairs and the need to complete additional paperwork to get engineering funds authorized and right of way. Advertisement in October is the soonest, because the emergency situation was not granted. He believes some work may be done before snow falls. He asked if a DOT JV agreement for PS&E could be authorized. It would be about a month before work would begin. He will update the board as it progresses.
Engineer Thomson explained the S. Fork Beaver Creek Road may be delayed due to funding. It may not happen this fall

County Chip seal program is about completed. The steel drum roller used this year has really helped.

Culverts
Engineer Thomson provided his update on several culverts and what has been done to permit and provide fixes. There have been some temporary fixes while funding is realized. He further discussed each listed on his agenda.

Pit Norht of Oroville
Engineer Thomson explained that there is a possible pit site with decent materials in Oroville but there are some things that must be worked out by the Assessor.

SRS is moving along with a solution and that will hopefully be reauthorized soon. It could be retroactive so we receive the funds for this year.

Motion Executive Session RCW 42.30.110 (1) (g)
Commissioner Hover moved to go into executive session at 11:50 a.m. for 10 minutes inviting Engineer Josh Thomson and Ben Rough to discuss the performance of a public employee. Motion was seconded, all were in favor, motion carried.

Commissioners exited executive session at 12:00 p.m. no decisions were made.

Commissioners adjourned for lunch

Emily Sisson member of the public taking notes on her computer arrived at 1:23 p.m.

Citizens Comment Period
Erin Baldridge and Scott Cooke SW Incident Command Team.

Transitioning with type III team working on the Diamond Creek Fire. He previously met with Maurice Goodall and would like to reach out to the Commissioners. Another cooperator meeting isn’t scheduled but they will continue to coordinate with the cooperators. Commissioner Hover stated he receives updates via email from the Ranger Districts.

Commissioner Hover stated he has been supportive of the Forest Service’s teams on the fire. He emphasized that we need to get this fire in check so it isn’t into the Chewuch area next now that it is out of the wilderness. More operations folks have been on the ground for a seamless transition and everyone seems to be on the same page. It is looking good in terms of the weather. They are planning worst case scenarios at this point and planning for evacuations if necessary and have coordinated that with Emergency Manager Maurice Goodall. Commissioner DeTro asked about their aerial assets. They have good type III and feel comfortable with current assets. Right now they are planning level five nationally with daily conference calls on who needs what. The aerial is not a limiting factor. The type III helicopter is on loan from the forest service and two type II helicopters being utilized too. Priority is low on the fire but will keep the commissioners in the loop on this fire. Commissioners thanked them for the call

Consent Agenda
Commissioner Hover moved to approve the consent agenda items 1-4 excluding item #5 for further revisions. Motion was seconded, all were in favor, motion carried.
1. Commissioners Meeting Minutes August 7 & 8, 2017
2. CDBG Housing Rehab Grant Request #3
3. Local Agency Agreement –County Wide Sign Safety Project WSDOT
4. Resolution 137-2017 Step Increase Public Work Mechanics
5. Resolution 138-2017 County Building Rental Rates
 

Motion Oroville Rural EMS District
Commissioner Hover moved to adjourn as the BOCC and reconvene as the Oroville Rural EMS District. Motion was seconded all were in favor, motion carried.

Commissioner Hover moved to approve the Oroville Rural EMS District vouchers in the amount of $9,680. Motion was seconded, all were in favor, motion carried.

Commissioner Hover moved to adjourn as the Oroville Rural EMS and Reconvene as the BOCC Motion was seconded all were in favor, motion carried.

Discussion – Housing Coalition Update – Lael Duncan
Sue Edick Oroville Housing Authority, Lael Duncan OCCAC, Nancy Nash-Mendez, Okanogan Housing Authority, Jim Naveli OBHC, Margo Amelong, Support Center

Ms. Duncan thanked the board for having the housing coalition and then introduced everyone. Room One was not present.

Mr. Duncan explained it is a coalition that covers pretty much the whole county except there isn’t anyone from the Grand Coulee. They have been working on the 5-year plan to end homelessness. They hope to have a draft for approval in September they have been especially thorough in including some of the homeless youth that haven’t been counted before. She will send the spreadsheet showing the data for enrollment in schools that shows the numbers of homeless youth. Ms. Duncan explained what that means. Some could be doubled up staying with friends, and vulnerable to being kicked out. They do not have a legal lease to stay on the property. It doesn’t necessarily mean they are living under the bridge. There is a fair number of kids in juvenile detention who are homeless. Kids who are not enrolled in school have found less than desirable places to live. Ms. Nash –Mendez explained a story about youth coming in and out of Juvenile who feel unsafe with their parents. Ms. Amelong explained some youth choose to couch surf to avoid living with their parents. Ms. Duncan replied many come from homes with abuse, addiction, and mental health problems and the family itself could be homeless. One thing that happens when family moves is the school is required to keep the child in the school district and the school is required to bus them to and from wherever they move to. It provides some stability for the child and provides a constant thing they can depend on.

Ms. Duncan explained a harder approach has been taken for those coming in for emergency shelter vouchers. Originally the vouchers were supposed to help work people out of a shelter and into a home, but a five or six day stay isn’t actually doing that it is only giving them breathing room then they return to the bad situation they were in before. So, they have been limiting the amount of vouchers issued. There is better progress when help is provided to those getting into stable home and helping them pay for damage deposit and supplementing their rent. That seems to be less costly then providing vouchers for overnight hotel stays. Commissioner Hover asked about providing them a job. Ms. Duncan explained the Work first programs. Ms. Nash Mendez replied Work source provides individuals with resources if a person wants to move up. The agencies are working together on the access point so each agency can see where they can serve to provide quality programs. Everyone has access to the information so individuals do not need to go door to door.

Commissioner DeTro asked if there are checks being made on people using the housing programs in order to keep them in the home and keeping them employed. Ms. Nash Mendez stated her program does an annual check. They do have a system requiring renters to submit information that verifies employment. Ms. Duncan stated case management does have follow-up guidelines in place and it depends on level of vulnerability which could require more frequent follow up. They have as often as weekly follow up to measure progress.

Mr. Amelong explained how Support Center helps people with housing, blankets, kitchen items etc…. that a family might need to care for themselves. Commissioner Hover asked when parents are working full time what is the base income level they need to prevent becoming homeless. The size of the household determines. Both parents must make about $17 per hour to support a family of four. Living wages are how much it would take to provide food, gas, and shelter nothing extra. Mr. Duncan stated the reasons for being homeless include not enough working hours, childcare expenses, and wages.

Ms. Amelong explained DSHS is not compensating the daycare providers for those low income parents utilizing that assistance.

Ms. Edick explained the Oroville housing authority has two seasonal housing uses. So it is closed in the winter time. One of their properties is used as a homeless shelter, in the wintertime, which is on the other side of the river outside the city limits. She found last year that they did keep folks from freezing, however the way it is set up there are some challenges as it isn’t staffed 24/7. It would double the cost to run if it were. The other thing is that no real services are being provided. Her goal is to change that. A dorm bed was all they could offer. Many did not take responsibility for cleaning up after themselves. There is a common kitchen and toilet shower. There isn’t very good transportation to or from Oroville. Trango did work with her last year to transport and they are working on providing additional runs. She did ask OBHC for some case management where life skills could be provided. Work Source was excited to provide this. Ms. Edick also discussed the severe vandalism from people staying due to no supervision. People were accepted who burnt their bridges everywhere else. Her board will be looking at that. It is hard to say no to be people when it is 5 degrees outside, But she doesn’t want to put her staff in danger by accepting unsafe people in need.

There has been an expectation that the shelter will accept them. It is hard to help those who do not wish to help themselves. Commissioner Hover explained there is a line that is drawn and if people pass that line it is hard to provide them help. Many just want to be left alone regardless of being able to take themselves or not.

Housing Authority did receive an okay from City of Omak to annex the property. So the housing authority is moving into the application portion of the project for funding for the 10 million dollar project. They are also applying for housing trust funds from Commerce as well for a 24 unit’s project and working with the Brewster Housing Authority to provide assistance.

Ms. Duncan explained a point in time count is done in January, but the best data comes from DSHS as they do monthly count. Right now it is about 450 homeless in the county per month.

OBHC Jim Neveli explained both homelessness and behavioral health issues go hand in hand. Mental health case management doesn’t do for people but rather provides referrals to other resources. Qualified mental health people are who can assist. Once a diagnosis is made then resources can be provided but the patient must take the medications for whatever illness they are diagnosed with in order for continued resources to be available.

Ms. Duncan explained OCCAC funding has been cut; it is really a big concern for them. Many projects have been put on hold because of the Hirst Decision and that issue needs a permanent fix soon. The group thanked the board for their time and left the meeting.

Commissioner DeTro left the work session. Commissioner Hover remained to go over the budget with the work group.

Budget Work Sessions – Sheriff, Corrections, Communications
Cari Hall, Mike Worden, Noah Stewart, Joe Somday, Frank Rogers, Steve Brown

The group went over the Corrections/Jail budget first. Medication reimbursements were discussed.

The Jail maintenance budget was discussed with the future discussion that their maintenance be maintained in a separate section of the maintenance budget 001.009. The Clerk of the Board would like to discuss it further with them and Joe Poulin before the board makes the decision.

Repair and maintenance contracts would remain part of the jail budget in order to manage those contracts more accurately.

In order to meet the bottom line the Sheriff chose not to fund Animal Control services. They are already paying the deputy. Training ammunition was discussed. There have been no fatalities due to the regular rigorous training the deputies participate in. How many rounds should a deputy use for his training? Joe Somday said approximated 60 rounds per training session per guy at 200 rounds per deputy per month on top of that would be duty ammo. Sheriff Rogers commented that it would actually be more training than that with more than 200 rounds per month per deputy.

Joe Somday stated he has five cars being repaired right now. He is asking for six vehicles as replacements at $40,000 each with tax plus $5,000 to outfit. He discussed what they do in California when the vehicle reach 90,000 miles they are taken out of commission and replaced. Right now his cars are at 95,000. He discussed a protected ER&R fund if the commissioners approve one then the funds would be protected. Commissioner Hover noted that if new cars were purchased the repairs and maintenance budget would decrease.

The Drug Task Force budget was discussed briefly to provide Commissioner Hover an understanding of the funds received and expense responsibility. Why is there so much money stacking up in the fund. 2001 there were 12 full time employees, now there is a half time employee that is grant funded. The seizure money sits in the account and builds up so when the grant goes to zero there will need to be a balance to provide for the function of the task force. The grant continually goes down and if staffing is kept at the current level the grant could go down more. The buildup would last about 5 years with minimum staffing. Ms. Hall asked about the ending fund balance in 132 having a zero balance going into 2018 when usually there is around 300,000, but it appears all funds have been allocated for expenditure. Mr. Brown will have to inquire of Jodi to know what that means.

Communications fund 2018 budget was discussed.

Ms. Hall asked Commissioner Hover about needed paper copies. He replied that it is nice to be able to write notes on the copies.

Commissioners adjourned at 5:00 p.m.